## Keighley Community Transport Charity number 1027411 Annual Report and Financial Statements for the year ended 31 March 2024 ## Keighley Community Transport Annual Report and Financial Statements for the year ended 31 March 2024 |**Contents**|**Page**| |---|---| |Trustees' report|2 to 3| |Examiner's report|4| |Statement of financial activities|5| |Balance sheet|6| |Notes to the accounts|7 to 10| ## **Prepared by West Yorkshire Community Accountancy Service CIO** 1 ## Keighley Community Transport ## Trustees' report for the year ended 31 March 2024 ## **Reference and administrative details of the charity, its trustees and advisors** The trustees during the financial year and up to and including the date the report was approved were: **Name Position** Gareth Logan Chair Robert Gould Muriel Lumley ## **Charity number** 1027411 Registered in England and Wales ## **Registered and principal address** ## **Bankers** Units 6 and 7 TSB Bank plc The Co-operative Bank plc Goulbourne House 74 Towngate PO Box 250 Goulbourne Street Airedale Centre Skelmersdale Keighley Keighley WN8 6WT BD21 1PG BD21 3QE ## **Independent examiner** Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW ## **West Yorkshire Community Accountancy Service CIO** ## **Structure, governance and management** The charity is governed by a constitution which was adopted on 27 March 1990, and amended 21 July 1993 and 4 September 2007. ## **Method of recruitment and appointment of trustees** The trustees of the charity are appointed by the members at the AGM. 2 ## Keighley Community Transport ## Trustees' report (continued) for the year ended 31 March 2024 ## **Objectives and activities** ## **The charity's objects** To promote any charitable purpose for the benefit of the community and in particular the relief of poverty, sickness, old age, infirmity or distress, through the provision of a transportation service. ## **The charity's main activities** We provide minibus service for community groups, educational facilities and community sports groups. ## **Public benefit statement** In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit. ## **Achievements and performance** It hasn’t been the best of years again for the use of our minibuses. After coming back from the covid shutdown it is clear that we are still not back to where we were before covid. As many schools in Keighley are now within academies, they are either leasing or have bought their own buses, so some schools definitely will not be back to use us. Some older peoples’ groups did come back but they seem to be using us less than they were before. Whether that is because of pricing or whether that is because they don’t want to go out as much, but it has still had an impact. We did do a bit of marketing around July and August to encourage more use for the older people but as soon as winter hit, it stopped again. We know that money has been tight and we have looked at lots of funders during the year, but they seem to do either match funding or funding for specific activities, not for core costs. Our core costs are fixed and majority goes on rent of the garage and maintenance for the buses, so we are quite tied, but we have looked at finding cheaper premises, unfortunately ours seem to be a competitive rate for the size we have. We move into the next year on a similar financial footing from last year – let’s hope that things pick up and we will keep searching for funding. ## **Financial review** The net payments for the year was £793, being all unrestricted in nature. ## **Reserves policy** The charity's free reserves, excluding fixed assets, at the year end were £60,884. The reserves policy of the charity is to retain general reserves equivalent to at least 6 months worth of expenditure in order to allow for temporary funding shortages. Based on actual 2023/24 expenditure this equates to approximately £41,100. Any significant funds above this level are utilised for the periodic renewal and refurbishment of the mini bus fleet. Approved by the board of trustees on 23/10/2024 Gareth Logan (Trustee) 3 ## Keighley Community Transport ## Independent examiner's report to the trustees of Keighley Community ## Transport I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024, which are set out on pages 5 to 10. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or - 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Rhys North ACA 23/10/2024 ## **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW 4 ## Keighley Community Transport ## Statement of Financial Activities ## (including summary income and expenditure account) for the year ended 31 March 2024 |Notes
2024
Unrestricted
funds
£
**Income from:**
Donations
1,500
Fuel duty rebate
1,691
User charges
76,626
Affiliation fees
1,167
Profit on disposal of vehicle
-
Other income
418
**Total income**
81,402
**Expenditure on:**
Salaries and NI
(2)
42,661
Rent, rates, water, light and heat
11,465
Insurance
1,480
Telephone
989
Printing, postage and stationery
558
Sundries
262
Vehicle running costs
20,920
Volunteers expenses
734
Repairs, maintenance and cleaning
111
Depreciation
1,728
Independent examination
866
Professional fees and subscriptions
286
Payroll fees
135
Bad Debts
-
**Total expenditure**
82,195
**Net income / (expenditure)**
(793)
**Fund balances brought forward**
63,406
**Fund balances carried forward**
(3)
62,613|2024
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
360
360|2024
Total
funds
£
1,500
1,691
76,626
1,167
-
418
81,402
42,661
11,465
1,480
989
558
262
20,920
734
111
1,728
866
286
135
-
82,195
(793)
63,766
62,973|2023
Total
funds
£
3,150
1,992
61,769
1,088
500
42
68,541
40,899
10,157
1,352
491
264
558
22,602
1,056
497
1,975
1,170
801
131
230
82,183
(13,642)
77,408
63,766| |---|---|---|---| All incoming resources and resources expended derive from continuing activities. 5 ## Keighley Community Transport ## Balance sheet |as at 31 March 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
1,729
**Total fixed assets**
1,729
**Current assets**
Debtors and prepayments
(5)
13,295
Cash at bank and in hand
(6)
49,012
**Total current assets**
62,307
**Current liabilities:**
**amounts falling due within one year**
Accruals
1,423
**Total current liabilities**
1,423
**Net current assets / (liabilities)**
60,884
**Net assets**
62,613
**Funds**
Unrestricted funds
62,613
Restricted funds
-
**Total funds**
62,613|2024
Restricted
£
-
-
-
360
360
-
-
360
360
-
360
360|2024
Total
£
1,729
1,729
13,295
49,372
62,667
1,423
1,423
61,244
62,973
62,613
360
62,973|2023
Total
£
3,457
3,457
10,793
50,686
61,479
1,170
1,170
60,309
63,766
63,406
360
63,766| |---|---|---|---| The financial statements were approved by the board of trustees on 23/10/2024 Gareth Logan (Trustee) 6 Notes to the accounts ## Keighley Community Transport ## for the year ended 31 March 2024 ## **1 Accounting policies** ## **Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. No changes have been made to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Going concern** The trustees are satisfied that there are no material uncertainties about the charity's ability to continue. ## **Incoming resources** All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability. ## **Grants and donations** Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance. ## **Expenditure and liabilities** Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty. ## **Taxation** As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Tangible fixed assets** Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Improvements to property: over 10 years Equipment: over 4 years Motor vehicles: over 4 years ## **Pensions** The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. 7 ## Keighley Community Transport ## Notes to the accounts continued ## for the year ended 31 March 2024 |**Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
£
41,418
4,460
(4,460)
1,243
42,661|2023
£
39,493
4,623
(4,402)
1,185
40,899| |---|---|---| ## **2 Staff costs and numbers** The average number of employees during the year was 1, being an average of 1 full time equivalent (2023: 1, 1 FTE). There were no employees with emoluments above £60,000. ||**Defined contribution pension scheme**|**Defined contribution pension scheme**|||||2024
2023| |---|---|---|---|---|---|---|---| ||Costs of the scheme to the charity for the year||||||£
£
1,243
1,185| |**3 **|**Restricted funds**|Balance b/f|Incoming||Outgoing||Transfers
Balance c/f| ||Arnold Clark|£
360|-|£|-|£|£
£
-
360| |||360|-||-||-
360| ||**Fund name**|**Purpose of restriction**|||||| ||Arnold Clark|To support costs|for the cleaning||and sanitisation||of vehicles post Covid-19.| |**Tangible assets**
**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023|£
151,846
-
151,846
148,637
1,604
150,241
1,605
3,209
Motor
Vehicles|£
3,146
-
3,146
2,898
124
3,022
124
248
Equipment|£
1,747
-
1,747
1,747
-
1,747
-
-
Improvements
to property|£
156,739
-
156,739
153,282
1,728
155,010
1,729
3,457
Total| |---|---|---|---|---| ## **4 Tangible assets** 8 ## Keighley Community Transport ## Notes to the accounts continued ## for the year ended 31 March 2024 |**5 Debtors and prepayments**
Debtors
Prepayments
Other debtors
**6 Cash at bank and in hand**
Cash at bank
Cash in hand|2024
£
9,616
699
2,980
13,295
2024
£
49,336
36
49,372|2023
£
8,222
778
1,793
10,793
2023
£
50,685
1
50,686| |---|---|---| ## **7 Related party transactions** ## **Trustee expenses** No trustee received any expenses during this year or the previous year. ## **Trustee expenses** During the year one trustee was paid a total of £129 in respect of travel (previous year: nil). 9 ## Keighley Community Transport ## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024 |2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Donations
1,500
3,150
Fuel duty rebate
1,691
1,992
User charges
76,626
61,769
Affiliation fees
1,167
1,088
Profit on disposal of vehicle
-
500
Other income
418
42
**Total income**
81,402
68,541
**Expenditure**
Salaries and NI
42,661
40,899
Rent, rates, water, light and heat
11,465
10,157
Insurance
1,480
1,352
Telephone
989
491
Printing, postage and stationery
558
264
Sundries
262
558
Vehicle running costs
20,920
22,602
Volunteers expenses
734
1,056
Repairs, maintenance and cleaning
111
263
Depreciation
1,728
1,975
Independent examination
866
1,170
Professional fees and subscriptions
286
801
Payroll fees
135
131
Bad Debts
-
230
**Total expenditure**
82,195
81,949
**Net income / (expenditure)**
(793)
(13,408)
**Transfers between funds**
-
2,247
**Net movement in funds**
(793)
(11,161)
**Fund balances brought forward**
63,406
74,567
**Fund balances carried forward**
62,613
63,406|2024
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
360
360|2023
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
234
-
-
-
-
-
234
(234)
(2,247)
(2,481)
2,841
360|2024
Total
funds
£
1,500
1,691
76,626
1,167
-
418
81,402
42,661
11,465
1,480
989
558
262
20,920
734
111
1,728
866
286
135
-
82,195
(793)
-
(793)
63,766
62,973|2023
Total
funds
£
3,150
1,992
61,769
1,088
500
42
68,541
40,899
10,157
1,352
491
264
558
22,602
1,056
497
1,975
1,170
801
131
230
82,183
(13,642)
-
(13,642)
77,408
63,766| |---|---|---|---|---| 10