2023-03-31-accounts - Keighley Community Transport

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Keighley Community Transport

Charity number 1027411

Annual Report and Financial Statements

for the year ended 31 March 2023

Keighley Community Transport

Annual Report and Financial Statements for the year ended 31 March 2023

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 10

Prepared by West Yorkshire Community Accountancy Service CIO

Keighley Community Transport

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Name Position Dates Gareth Logan Chair Robert Gould Muriel Lumley John Philip Treasurer Deceased 5 September 2022 Charity number 1027411 Registered in England and Wales

Registered and principal address Bankers Units 6 and 7 TSB Bank plc The Co-operative Bank plc Goulborne House 74 Towngate PO Box 250 Goulborne Street Airedale Centre Skelmersdale Keighley Keighley WN8 6WT West Yorkshire BD21 3QE BD21 1PG

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution which was adopted on 27 March 1990, and amended 21 July 1993 and 4 September 2007.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Keighley Community Transport

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

To promote any charitable purpose for the benefit of the community and in particular the relief of poverty, sickness, old age, infirmity or distress, through the provision of a transportation service.

The charity's main activities

We provide minibus service for community groups, educational facilities and community sports groups.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

Yet another slow year. This pandemic has shown that most older people are not wanting to mix with others or are now comfortable at staying in.

We continue to provide our service to school and clubs, who can enjoy out of school activities and learn in a different environment. We have spoken to a few residential and nursing homes to tell them about our service, and the benefits to the people there. Quite a few have shown an interest and have said they are looking into using our services.

Financial review

The net expenditure for the year was £13,642, including net expenditure of £11,161 on unrestricted funds and net expenditure of £2,481 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £59,949.

The reserves policy of the charity is to retain general reserves equivalent to at least 6 months worth of expenditure in order to allow for temporary funding shortages. Based on actual 2022/2023 expenditure this equates to £40,100. Any significant funds above this level are utilised for the periodic renewal and refurbishment of the mini bus fleet.

Approved by the board of trustees on 25/1/2024

Gareth Logan (Trustee)

Keighley Community Transport

Independent examiner's report to the trustees of Keighley Community

Transport

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

29/1/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Keighley Community Transport

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 3,150 Fuel duty rebate 1,992 User charges 61,769 Affiliation fees 1,088 Profit on disposal of vehicle 500 Other income 42 Total income 68,541 Expenditure on: Salaries and NI (3) 40,899 Rent, rates, water, light and heat 10,157 Insurance 1,352 Telephone 491 Printing, postage and stationery 264 Sundries 558 Vehicle running costs 22,602 Volunteers expenses 1,056 Repairs, maintenance and cleaning 263 Depreciation 1,975 Independent examination 1,170 Professional fees and subscriptions 801 Payroll fees 131 Bad Debts 230 Total expenditure 81,949 Net income / (expenditure) (13,408) Transfers between funds 2,247 Net movement in funds (11,161) Fund balances brought forward 74,567 Fund balances carried forward (4) 63,406	2023 Restricted funds £ - - - - - - - - - - - - - - - 234 - - - - - 234 (234) (2,247) (2,481) 2,841 360	2023 Total funds £ 3,150 1,992 61,769 1,088 500 42 68,541 40,899 10,157 1,352 491 264 558 22,602 1,056 497 1,975 1,170 801 131 230 82,183 (13,642) - (13,642) 77,408 63,766	2022 Total funds £ 17,508 1,343 32,851 850 2,500 100 55,152 42,202 9,789 1,777 439 557 404 18,300 911 490 2,391 690 583 185 - 78,718 (23,566) - (23,566) 100,974 77,408

All incoming resources and resources expended derive from continuing activities.

Keighley Community Transport

Balance sheet

as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 3,457 Total fixed assets 3,457 Current assets Debtors and prepayments (6) 10,793 Cash at bank and in hand (7) 50,326 Total current assets 61,119 Current liabilities: amounts falling due within one year Accruals 1,170 Total current liabilities 1,170 Net current assets / (liabilities) 59,949 Net assets 63,406 Funds Unrestricted funds 63,406 Restricted funds - Total funds 63,406	2023 Restricted £ - - - 360 360 - - 360 360 - 360 360	2023 Total £ 3,457 3,457 10,793 50,686 61,479 1,170 1,170 60,309 63,766 63,406 360 63,766	2022 Total £ 5,432 5,432 15,140 57,526 72,666 690 690 71,976 77,408 74,567 2,841 77,408

The financial statements were approved by the board of trustees on 25/1/2024

Gareth Logan (Trustee)

Notes to the accounts

Keighley Community Transport

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. No changes have been made to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Improvements to property: over 10 years Equipment: over 4 years Motor vehicles: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Keighley Community Transport

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations Arnold Clark HMRC Job Retention Scheme (JRS) Bradford Metropolitan District Council (BMDC) Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2023 Unrestricted funds £ - - - 3,150 3,150	2023 Restricted funds £ - - - - -	2023 Total funds £ - - - 3,150 3,150 2023 £ 39,493 4,623 (4,402) 1,185 40,899	2022 Total funds £ 1,000 14,005 2,400 103 17,508 2022 £ 40,672 4,422 (4,000) 1,108 42,202

The average number of employees during the year was 1, being an average of 1 full time equivalent (2022: 1, 1 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year 4 Restricted funds Balance b/f £ Arnold Clark 594 BMDC Transformation Fund 2,247 2,841	Incoming £ - - -	Outgoing £ 234 - 234	2023 £ 1,185 Transfers £ - (2,247) (2,247)	2022 £ 1,108 Balance c/f £ 360 - 360

Fund name Purpose of restriction Arnold Clark To support costs for the cleaning and sanitisation of vehicles post Covid-19. BMDC Transformation Fund To support business development activities. The transfer is for an agreed transfer to unrestricted funds.

Keighley Community Transport

Notes to the accounts continued

for the year ended 31 March 2023

5 6 7	Tangible assets Cost At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Depn reversed re. disposals Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand	£ 154,336 - (2,490) 151,846 149,523 (2,490) 1,604 148,637 3,209 4,813 Motor Vehicles	£ 3,146 - - 3,146 2,527 - 371 2,898 248 619 Equipment	£ 1,747 - - 1,747 1,747 - - 1,747 - - 2023 £ 8,222 778 1,793 10,793 2023 £ 50,685 1 50,686 Improvements to property	Total £ 159,229 - (2,490) 156,739 153,797 (2,490) 1,975 153,282 3,457 5,432 2022 £ 11,097 682 3,361 15,140 2022 £ 57,227 299 57,526

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Keighley Community Transport

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 3,150 103 Fuel duty rebate 1,992 1,343 User charges 61,769 32,851 Affiliation fees 1,088 850 Profit on disposal of vehicle 500 2,500 Other income 42 100 Total income 68,541 37,747 Expenditure Salaries and NI 40,899 28,197 Rent, rates, water, light and heat 10,157 5,164 Insurance 1,352 1,777 Telephone 491 439 Printing, postage and stationery 264 404 Sundries 558 404 Vehicle running costs 22,602 13,625 Volunteers expenses 1,056 911 Repairs, maintenance and cleaning 263 84 Depreciation 1,975 2,391 Independent examination 1,170 690 Professional fees and subscriptions 801 583 Payroll fees 131 185 Bad Debts 230 - Total expenditure 81,949 54,854 Net income / (expenditure) (13,408) (17,107) Transfers between funds 2,247 - Net movement in funds (11,161) (17,107) Fund balances brought forward 74,567 91,674 Fund balances carried forward 63,406 74,567	2023 Restricted funds £ - - - - - - - - - - - - - - - 234 - - - - - 234 (234) (2,247) (2,481) 2,841 360	2022 Restricted funds £ 17,405 - - - - - 17,405 14,005 4,625 - - 153 - 4,675 - 406 - - - - - 23,864 (6,459) (6,459) 9,300 2,841	2023 Total funds £ 3,150 1,992 61,769 1,088 500 42 68,541 40,899 10,157 1,352 491 264 558 22,602 1,056 497 1,975 1,170 801 131 230 82,183 (13,642) - (13,642) 77,408 63,766	2022 Total funds £ 17,508 1,343 32,851 850 2,500 100 55,152 42,202 9,789 1,777 439 557 404 18,300 911 490 2,391 690 583 185 - 78,718 (23,566) - (23,566) 100,974 77,408