## Keighley Community Transport
Charity number 1027411
## Annual Report and Financial Statements
for the year ended 31 March 2023
## Keighley Community Transport
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 10|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Keighley Community Transport
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Gareth Logan Chair Robert Gould Muriel Lumley John Philip Treasurer Deceased 5 September 2022 **Charity number** 1027411 Registered in England and Wales
**Registered and principal address Bankers** Units 6 and 7 TSB Bank plc The Co-operative Bank plc Goulborne House 74 Towngate PO Box 250 Goulborne Street Airedale Centre Skelmersdale Keighley Keighley WN8 6WT West Yorkshire BD21 3QE BD21 1PG
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution which was adopted on 27 March 1990, and amended 21 July 1993 and 4 September 2007.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Keighley Community Transport
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
To promote any charitable purpose for the benefit of the community and in particular the relief of poverty, sickness, old age, infirmity or distress, through the provision of a transportation service.
## **The charity's main activities**
We provide minibus service for community groups, educational facilities and community sports groups.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
Yet another slow year. This pandemic has shown that most older people are not wanting to mix with others or are now comfortable at staying in.
We continue to provide our service to school and clubs, who can enjoy out of school activities and learn in a different environment. We have spoken to a few residential and nursing homes to tell them about our service, and the benefits to the people there. Quite a few have shown an interest and have said they are looking into using our services.
## **Financial review**
The net expenditure for the year was £13,642, including net expenditure of £11,161 on unrestricted funds and net expenditure of £2,481 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £59,949.
The reserves policy of the charity is to retain general reserves equivalent to at least 6 months worth of expenditure in order to allow for temporary funding shortages. Based on actual 2022/2023 expenditure this equates to £40,100. Any significant funds above this level are utilised for the periodic renewal and refurbishment of the mini bus fleet.
Approved by the board of trustees on 25/1/2024
Gareth Logan (Trustee)
3
## Keighley Community Transport
## Independent examiner's report to the trustees of Keighley Community
## Transport
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023, which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
29/1/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Keighley Community Transport
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
3,150
Fuel duty rebate
1,992
User charges
61,769
Affiliation fees
1,088
Profit on disposal of vehicle
500
Other income
42
**Total income**
68,541
**Expenditure on:**
Salaries and NI
(3)
40,899
Rent, rates, water, light and heat
10,157
Insurance
1,352
Telephone
491
Printing, postage and stationery
264
Sundries
558
Vehicle running costs
22,602
Volunteers expenses
1,056
Repairs, maintenance and cleaning
263
Depreciation
1,975
Independent examination
1,170
Professional fees and subscriptions
801
Payroll fees
131
Bad Debts
230
**Total expenditure**
81,949
**Net income / (expenditure)**
(13,408)
**Transfers between funds**
2,247
**Net movement in funds**
(11,161)
**Fund balances brought forward**
74,567
**Fund balances carried forward**
(4)
63,406|2023
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
234
-
-
-
-
-
234
(234)
(2,247)
(2,481)
2,841
360|2023
Total
funds
£
3,150
1,992
61,769
1,088
500
42
68,541
40,899
10,157
1,352
491
264
558
22,602
1,056
497
1,975
1,170
801
131
230
82,183
(13,642)
-
(13,642)
77,408
63,766|2022
Total
funds
£
17,508
1,343
32,851
850
2,500
100
55,152
42,202
9,789
1,777
439
557
404
18,300
911
490
2,391
690
583
185
-
78,718
(23,566)
-
(23,566)
100,974
77,408|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Keighley Community Transport
## Balance sheet
|as at 31 March 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
3,457
**Total fixed assets**
3,457
**Current assets**
Debtors and prepayments
(6)
10,793
Cash at bank and in hand
(7)
50,326
**Total current assets**
61,119
**Current liabilities:**
**amounts falling due within one year**
Accruals
1,170
**Total current liabilities**
1,170
**Net current assets / (liabilities)**
59,949
**Net assets**
63,406
**Funds**
Unrestricted funds
63,406
Restricted funds
-
**Total funds**
63,406|2023
Restricted
£
-
-
-
360
360
-
-
360
360
-
360
360|2023
Total
£
3,457
3,457
10,793
50,686
61,479
1,170
1,170
60,309
63,766
63,406
360
63,766|2022
Total
£
5,432
5,432
15,140
57,526
72,666
690
690
71,976
77,408
74,567
2,841
77,408|
|---|---|---|---|
The financial statements were approved by the board of trustees on 25/1/2024
Gareth Logan (Trustee)
6
Notes to the accounts
## Keighley Community Transport
## for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. No changes have been made to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Improvements to property: over 10 years Equipment: over 4 years Motor vehicles: over 4 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Keighley Community Transport
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Arnold Clark
HMRC Job Retention Scheme (JRS)
Bradford Metropolitan District Council (BMDC)
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2023
Unrestricted
funds
£
-
-
-
3,150
3,150|2023
Restricted
funds
£
-
-
-
-
-|2023
Total
funds
£
-
-
-
3,150
3,150
2023
£
39,493
4,623
(4,402)
1,185
40,899|2022
Total
funds
£
1,000
14,005
2,400
103
17,508
2022
£
40,672
4,422
(4,000)
1,108
42,202|
|---|---|---|---|---|
The average number of employees during the year was 1, being an average of 1 full time equivalent (2022: 1, 1 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
Arnold Clark
594
BMDC Transformation Fund
2,247
2,841|Incoming
£
-
-
-|Outgoing
£
234
-
234|2023
£
1,185
Transfers
£
-
(2,247)
(2,247)|2022
£
1,108
Balance c/f
£
360
-
360|
|---|---|---|---|---|
**Fund name Purpose of restriction** Arnold Clark To support costs for the cleaning and sanitisation of vehicles post Covid-19. BMDC Transformation Fund To support business development activities. The transfer is for an agreed transfer to unrestricted funds.
8
## Keighley Community Transport
## Notes to the accounts continued
## for the year ended 31 March 2023
|**5 **
**6 **
**7 **|**Tangible assets**
**Cost**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Depreciation**
At 1 April 2022
Depn reversed re. disposals
Charge for year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**Debtors and prepayments**
Debtors
Prepayments
Other debtors
**Cash at bank and in hand**
Cash at bank
Cash in hand|£
154,336
-
(2,490)
151,846
149,523
(2,490)
1,604
148,637
3,209
4,813
Motor
Vehicles|£
3,146
-
-
3,146
2,527
-
371
2,898
248
619
Equipment|£
1,747
-
-
1,747
1,747
-
-
1,747
-
-
2023
£
8,222
778
1,793
10,793
2023
£
50,685
1
50,686
Improvements
to property|Total
£
159,229
-
(2,490)
156,739
153,797
(2,490)
1,975
153,282
3,457
5,432
2022
£
11,097
682
3,361
15,140
2022
£
57,227
299
57,526|
|---|---|---|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9
## Keighley Community Transport
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
3,150
103
Fuel duty rebate
1,992
1,343
User charges
61,769
32,851
Affiliation fees
1,088
850
Profit on disposal of vehicle
500
2,500
Other income
42
100
**Total income**
68,541
37,747
**Expenditure**
Salaries and NI
40,899
28,197
Rent, rates, water, light and heat
10,157
5,164
Insurance
1,352
1,777
Telephone
491
439
Printing, postage and stationery
264
404
Sundries
558
404
Vehicle running costs
22,602
13,625
Volunteers expenses
1,056
911
Repairs, maintenance and cleaning
263
84
Depreciation
1,975
2,391
Independent examination
1,170
690
Professional fees and subscriptions
801
583
Payroll fees
131
185
Bad Debts
230
-
**Total expenditure**
81,949
54,854
**Net income / (expenditure)**
(13,408)
(17,107)
**Transfers between funds**
2,247
-
**Net movement in funds**
(11,161)
(17,107)
**Fund balances brought forward**
74,567
91,674
**Fund balances carried forward**
63,406
74,567|2023
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
234
-
-
-
-
-
234
(234)
(2,247)
(2,481)
2,841
360|2022
Restricted
funds
£
17,405
-
-
-
-
-
17,405
14,005
4,625
-
-
153
-
4,675
-
406
-
-
-
-
-
23,864
(6,459)
(6,459)
9,300
2,841|2023
Total
funds
£
3,150
1,992
61,769
1,088
500
42
68,541
40,899
10,157
1,352
491
264
558
22,602
1,056
497
1,975
1,170
801
131
230
82,183
(13,642)
-
(13,642)
77,408
63,766|2022
Total
funds
£
17,508
1,343
32,851
850
2,500
100
55,152
42,202
9,789
1,777
439
557
404
18,300
911
490
2,391
690
583
185
-
78,718
(23,566)
-
(23,566)
100,974
77,408|
|---|---|---|---|---|
10