Southwater Village Holl Pre-school SouthwaterVIUage Hall Pre-school Report & Accounts For the Year Ended 31" August 2025 Curve Accountancy 65 Gales Drive Crawley RH101QA ACCOUNTANCY
Southwatervillage Hall Pre-school Contents Year Ended 31" August 2025 PAGE Index General Information Report ofthe Trustees Treasurer's Report Chairperson's Report Independent Examiners Report Statement of Financial Activities 10 Statement of Assets and Liabilities 11 Accounting Policies 12 Notes to the Accounts 13
Southwatervillage Hall Pre-school General Information Year Ended 31" August 2025 Trustees Hannah Scholefield Chair Secretary Treasurer Mark Scholefield Jack Jennings Emma Buckland Phil Stenning Laura Kaminski Nominated Person Committee Person Comtnittee Person Committee Person Jess Baker Address Church Lane Charity Number 1027293 Bankers Nationalwestminster Bank PIC 47 Carfax Horsham West Sussex RH12 1YZ Independent Examiner CuTve Accountancy 65 Gales Drive Crawiey West Sussex RH101QA
Southwaterviitsge Hall Pre-school Report ofthe Trustees Year Ended 31" August 2025 The trustees submit their report and accounts forthe yearended 31" August 2025 Constitution The charity is governed by its constitution which follows the format recommended by the Early Years Alliance. Objects The charity is established to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through communitygroups. Organisation Southwatervillage Hall Pre-school was established in 1974with the purpose of providing pre-school education to those below the statutory school age. The pre-school is run on a day-to-day basis by a managerwho is supported by several staff. With the support ofthe trustees. theyare committed to a funded programme of continuing professional development and work very hard to achieve this. In addition. the manager and trustees regularly review policies lo ensure that the charity is working in line with current good practice and changing legislation. The trustees. including officers. are elected or appointed on an annual basis. The trustees met periodically during the year under review. Between meetings, the officers of the charity conduct its affairs and report their actions at the next meeting of the trustees. Trustees The names ofthe current trustees {committee members) are stated on page 2 and are parents of children attending the pre-schoDI. Alltrusteeslcommittee members have to complete DBS checks before their election can be confirmed. Reserves Policy In line with the recommendations of the Charity Commission, the pre-school has a reserve equivalentto approximatelyfour tnonths. expenses. Public Benefit The trustees confirm they have referred to the Charity Commission's guidance on public benefit when reviewing the charity's aims, objectives and setvices, and considei how the current and any proposed seNices and facilities WILL contribute to them. Review of the Year Duringthe last 12 months, the pre-schooL has enjoyed another active year as described in the treasurer's and chairperson's reports on the following pages.
Southwatervillage Hall Pre-school Treasurer's Report Year Ended 31"August 2025 This year. as any. has provided the financialchallenges of balancingstaff pay with the large living wages increases and uncertain income through funding and fees. However. we have still made a healthy profit of £18.481. A portion of this amount is ringfenced for sensory shred project. which Ihe pre-schooL has now begun work on. Fundraising has been even more successfulthis year. with funds raised approximately double last year's total- £2.550 {2024- £1.173). Our second biggest expense forthe pre-school is consumables. which includes crafting materials and snacks f or the Children. as well as cleaning supplies and toiletries. Although the process ofthese goods have increased, it remains difficult to encourage parents to pay the voluntary consumables fee. howeversome parents donate snack foods in lieu of this. The committee agreed that. ifthe price of goods increased significantly. it may be necessary to stop providing snacks for the children and require parents to provide this. Mowng forward we would like to improve our fin8ncialforecaslingto ensure the long- term sustainability ofthe pre-school.
Soulhwater Village Hall Pre-school Chairperson's Report Year Ended 31" August 2025 Introduction What a year it has been forour pre-school. Reflecting on the twelve months from September 2024 to August 2025.1 am genuinely proud of howfarwe have come as a setting, as a committee, and as a community. This report sets out what we have achieved. howwe have grown, and where we are heading- and there is a great dealto celebrate. From strengthening our governance and operational foundations. to investing in resources for our Ghildren. to building a more connected and confident committee. the year has been marked by real. meaningful progress. None of itwould have been possiblewithout the commitment of our staff team. the generosity ofour parents and families, and the enthusiasm of everyone who volunteers theirtime to make this pre- school the special place it is. Governance & Administration The year began with some important administrative groundworkto address. In the autumn term. we worked through a number of administrative matters with our accountants, Miller Robinson. to ensure proper access to all financial accounts and records. Correspondence was also sentto the Charity Commission to address any outstanding queries, allowing us to move forward from a position of clarity and contidence. These early steps, while unglamorous. were esseniial in givingthe committee a stable platform to build upon. By the close ofthe aulumn term. we were in a much stronger administrative position - able to focus our energy on the things that really matter- the children, the staff, and the future of the setting. We were also fortunate to benefit from the expertise and guidance of Nick Lor)gdon throughout the year. Nick's involvement has been invaluable in helping us modernise howthe pre-school operates and think more strategically about its long-term future. We are enormouslygratefulfor his time and commitment. Staffing Staffing has been one ofthe quiet success stories of the year. Forlhe most part. the team has remained stable. positive, and motivated- something that is always noticeable lo parents at drop-off and pick-up, and which speaks volumes about the culture Emma and Georgia have worked so hard to build. We undertook recruitment atvarious points during the yearto maintain appropriate staffing levels, and l am pleased to saythose processes were successful. The pre-
Southwatervillage Hall Pre-school school has benefited from bringing in newteam members who have settled in well and contributed positively to the setting. Earlier in the year, I had the priwlege of conductingthe exit inteNiew for Imogen, 8 valued member ofthe team who moved on to pursue a newcareer path. Itwas, without question, one ofthe most unexpectedly uplifting conversations I have had in my role as Chairperson. Imogen had nothing but warm words forthe pre-school. the wider team, and the leadership- a realtestamentto the culture that has been cultivated here. It was a timely reminder of just how much we have to be proud of, and how easy it can be to overlook the positives when we spend much of ourcommittee time problem-solving. A real positive step this year has been the evolution ofthe committee's relationship with the staff te8m. Emma and Georgia operate with a well-earned level of autonomy in the day-to-day running of the selting. This means the committee has been able to focus where it adds most value- supporting fundraising. reviewing policies. and providing a parent perspective- ratherthan becoming involved in operational matters where the professionals are best placed to lead. Children, Inclusion & Resources Our pre-school Continues to welcome a significant number of children with Special Educational Needs. and supportingthem well remains a priorityfor the whoLe committee. This year. we were delighted to see the sensory shed project move foward meaningfully. with Nick Longdon helping to drive progress on this initiative. The sensory shed will be a fantastic addition to our provision and will make a real difference to the children who benefit mostfrom that kind of sensory-focused environment. Beyond the sensory shed, fundraisingefforts throughoutthe year have been focused on generating i ncome to invest in additional resources and enriching experiences lor the children. This is always at the heart ofwhatwe are tryingto achieve- ensuringthat every pound raised finds its way back to the children in a tangible and meaningfulway. Fundraising & Events Fundraising has been a consistenttheme and priority throughoutthe year. and it has been wonderfulto see the energy and enthusiasm parents have brought to this area. From seasonal events around Easter and other calendarmoments, to longer-term planning for a headline event in 2025. the committee has worked hard to build a fundraising calendar that is both achievable and exciting. Planning for8 quiz night fundraiserwas progressed during the summer term, with the ambition of bringing the parent community together for a fun evening while raising money for additional resources. Events like this are about more than the money- they build community spirit, increase engagement with the pre-school, and remind everyone that we are allworkingtOEethertowards a shared goal.
Southwatervillage Hall Pre-school We have been mindfulthroughoutto set realistic targets and avoid over-committing, ensuringthatthe events we do organise arewell-run and enjoyable. The committee has worked collaborativelyto map out a timeline that balances ambition with the realityof everyone's busy Lives- and the iesults have been encouraging. Marketing & Parent Engagement Keeping our numbers healthy is essential to the financial sustainability of the pre- school. and this yearwe turned our attention more deliberatelyio marketing and parent communication. Timewas invested in exploringopportunities to better promote the settin& attract new families. and ensure that existing parents feel informed, valued. and connected. Voluniarycontributions were also a focus: communication was sent to families explainingthe importance of these contributions and encouragingthose who are able to support the pre-school in this way. We hope this messaging resonated and will have a positive impact on both our income and our sense of shared ownership ofthe pre- school's future. Looking ahead. there is re81 appetite within the committee to continue developingour marketing approach and make the most of digitalchannelsto reach prospective tamilies and showcase thewonderful things happening here every day. Committee Development One ofthe most satisfyingaspects of this year has been watchingthe committee find its stride. Early in the year. we invested time in defining roles and responsibilities more clearly- work that Nick Longdon supported - and the impact of that clarity has been felt in every meeting since. Our sessions are now more focused. more productive. and. frankly. more enjoyable. We also worked with Dinkyones to explore changes to the committee framework, a step that will help future-proof the pre-school and ensure our governance structures are fit for purpose as we grow and evolve. Getting this right is important not just for the committee today, but for allthe parents who willtake on these roles in the years ahead. Attracting and retaining committee members is somethingwe are conscious of, and we hope that the changes we have made this year- clearer roles, more purposeful meetings, and a healthier division of resporbsibilitywith the staff team - will make the committee a more attractive and rewarding role for parents considering getting involved. LookingAhead As we move into the newyear, the pre-school is in a genuinely strong position. We have a talented, settled staff team led by Emma and Georgia: a more capable and confident
Southwater Viitsge Hall Pre-school committee. improving processes and governance: and a growing sense of comrnunity amongourf8milies. Our priorities for the year ahead include delivering on our fundraising ambitions. Gontinui ng to invest in resources that benefit the children - with the sensory shed a particular highlightto look forward to- and further developing our marketing and communications to keep our numbers strong. Most importantly. we will continue to keep the children atthe centre of everythingwe do. That is, and always will be, whal this pre-school is allabout. Thank you I wantto close by expressing my sincere gratitude to every single person who has contributed to makingthisyearwhat it has been. To our staff team- thank you foryour dedication. yourwarmth. and your professionalism every single day. To Nick Longdon- thankyou for your guidance and your belief in whatwe are building here. To myfellow committee members- thankyou torgivingyourtime, your ideas, and yourenergy so generously. And to our families- thank you for trusting us with your children. It is a responsibility we do nottake lightly. and one we are proud to carry. Here'slo anotherwonderfulye8r8head. Signed Date Hannah Scholefield Chairperson
Southwatervillage Hall Pre-school Independent Examiner's Report Year Ended 31"August2025 I report to the trustees on myexaminaiion of the accounts ofthe above charityfor the period 1°, September 2024 to 31JtAugust 2025. which are set out on pages 8-11. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation ofthe accounts. The charity's trustees consider that an audit is not required for this period under section 144{21 of the CharitiesAct 2011 Ithe 2011 Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 ofthe 2011 Act: to followthe procedures laid down in the general Directions gven bythe Charity Commission undersection 14515llb) of the 2011 Act. and to state whether particular matters have come to myattention. Basis of independent examinevs report Myexamination was carried out in accordancewilh the general Directions given bythe Charity Commission. An examinalion includes a reviewofthe accounting records kept bythe charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual itetns or disclosures in the accounts. and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide allthe evidence thatwould be required in an audit and consequently no opinion is given as to whetherthe accounts present a 'true and fairview, and the report is limited to those matters set out in the stalement below. Independent examiner's slatoment In connection with myexamination, no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the requirements= to keep accounting records in accordancewith seclion 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and complywith the accounting requirements oflhe 2011 Act have not been {21 to which. in my opinion. attention should be drawn in orderto enable a proper understanding ofthe accounts to be reached. Signed: Name: Chris INing Relevant professionalqualitlc8tion or body: FMAAT Address: Curve Accountancy, 65 Gales Drive. Three Bridges. Crawley RH10 1QA Date: 23° June 2026
Southwatervillage Hall Pre-school Statement of Financial Activities Year Ended 31"August2025 2024 In¢ome=. Donations Fundraising evenis and actniities Fees- Free entitlement Fees- Non-funded Milk refunds Uniform sales Lunch Link Membership & joiningfees Grants received Other Income Bank deposit interèst loo 1.173 165.161 41.103 2,550 215.766 22.107 1.681 1,815 12,541 2.690 500 2.198 98 320 Total income 244.399 225,4Q3 Expenses:_ Salaries including social security cosls Staff training and welfare Rènt ol village hall Purchase of uniforms Equipmeni Consumables Events Ouldoor area donation Milk Books Insuian¢e Oftice equipment Stationery Administration Professional Fees Memberships and sub$¢TlPtions Bank Charges Sundry expenses Marketing & Advertising Familyfees DBS costs Cleaning Depreciation 191.858 1,974 8.251 1,157 72 10,900 215 155.328 2.800 7.953 1.2 375 4.259 135 1,365 959 796 379 608 3.070 2.383 266 706 222 5.261 2.619 230 612 14,7691 254 467 417 415 Total expenses 225.918 178.825 Surplu51Deficit for Ihe year 18,481 46.578 10
Southwater Village Hall Pre-school Statement of Assets and LiabiLities Year Ended 31°, August 2025 2024 Fixed Assets Tangible assets 1.901 1.889 Currenl Assets Debtors Cash at bank and in hand 2,946 186,394 189.340 2.411 153,727 156,138 Curreffl Llabltities Creditors: amounts falling due within one year 43.132 28,399 Net Currént Assets 146,208 127,739 Total assets less liabilities 148.1 D9 129,628 Represented by.. Funds broLJ8ht fonArard SLJrpLuslDeficil for the year Fun¢s c8rried forward 129.628 18.481 148.109 83,050 46.578 126,628 The financial statements on pages 8 to 11 weTe approved by the trustees on were approved by the Trustees by= and Name: Chairperson N8me: Treasurer
Southwater Village Hall Pre-school Accounting Policies Year Ended 31"August 2025 The financial statements have been prepared in accordance with Accountingand Reporting by Charities.. Statement ofRecommended Practice (SORPI applicable to charities preparingtheir accounts underthe Financial Reportingstandardapplicable in the UK8ndRepublic of Ireland IFRS 1021. effective from 1 January 2015. Basis of Accounting The financial statements are prepared under the hislorical cost convention. Funds The charity classifies all incoming and outgoing resources as unrestr5ciedfunds. unless ihe donor specif ies otherwise. Unrestricted funds are available for use at the discretion Df the trustees in furtherance of the charity's generalobjeclives and have not been designated for specific purposes. Tanglble Fixed Assets Depreciation is charged on all tangible fixed assets to write off the cost. less estimated residualvalue. overtheir expected useful lives usingthe written-downvalue method at the following annual rates- Playequipment: 18Q/o Office equipment: 18% Incoming Resources Income, excluding voluntary donations. is recognised in the Statement of Fin8ncial Activities when the charity is legally entitled tothe income and the amount Can be measured reliably. Voluntary donations are recognis8d upon receipt. Resources Expended All expenditure is accounted for on an accruals basis and classified Ljnder appropriate headings that aggregate related costs. Where costs cannot be directly attributed to specific activities, they are allocated on a consistent basis. Fundraising costs include all expenses incurred in seeking voluntary contributions.
Southwatervillage Hall Pre-school Notes to the Financial Accounts Year Ended 31"August 2025 Play Office Equipment Equipment l Tangible Fixed Assets Total Cost At 1st Sept 2024 Additions At 31stAug2025 10.697 5,146 15.843 430 10,697 5,576 16,273 Depreciation At lstsept 2024 Charge forthe Year At 31stAug2025 10.548 27 3,406 13.954 391 418 10.575 3,797 14,372 Net Bookvalue At 315tAug2025 122 1.779 1,901 At31stAug2024 149 1,740 1.889 2 Debtors 2025 2024 Prepayments and accTued income Trade Debtors 507 507 2,439 2,946 1.904 2,411 3 Creditors: Arnounts lue within oneyear 2025 2024 Payroll taxes Deferred income 26.379 11,645 16,754 16.754 43,132 28.399 13