Southwater Village Holl
Pre-school
SouthwaterVIUage Hall Pre-school
Report & Accounts
For the Year Ended 31" August 2025
Curve Accountancy
65 Gales Drive
Crawley
RH101QA
ACCOUNTANCY

Southwatervillage Hall Pre-school
Contents
Year Ended 31" August 2025
PAGE
Index
General Information
Report ofthe Trustees
Treasurer's Report
Chairperson's Report
Independent Examiners Report
Statement of Financial Activities
10
Statement of Assets and Liabilities
11
Accounting Policies
12
Notes to the Accounts
13

Southwatervillage Hall Pre-school
General Information
Year Ended 31" August 2025
Trustees
Hannah Scholefield
Chair
Secretary
Treasurer
Mark Scholefield
Jack Jennings
Emma Buckland
Phil Stenning
Laura Kaminski
Nominated Person
Committee Person
Comtnittee Person
Committee Person
Jess Baker
Address
Church Lane
Charity Number
1027293
Bankers
Nationalwestminster Bank PIC
47 Carfax
Horsham
West Sussex
RH12 1YZ
Independent Examiner
CuTve Accountancy
65 Gales Drive
Crawiey
West Sussex
RH101QA

Southwaterviitsge Hall Pre-school
Report ofthe Trustees
Year Ended 31" August 2025
The trustees submit their report and accounts forthe yearended 31" August 2025
Constitution
The charity is governed by its constitution which follows the format recommended by
the Early Years Alliance.
Objects
The charity is established to enhance the development and education of children under
statutory school age by encouraging parents to understand and provide for the needs of
their children through communitygroups.
Organisation
Southwatervillage Hall Pre-school was established in 1974with the purpose of
providing pre-school education to those below the statutory school age. The pre-school
is run on a day-to-day basis by a managerwho is supported by several staff.
With the support ofthe trustees. theyare committed to a funded programme of
continuing professional development and work very hard to achieve this. In addition.
the manager and trustees regularly review policies lo ensure that the charity is working
in line with current good practice and changing legislation.
The trustees. including officers. are elected or appointed on an annual basis. The
trustees met periodically during the year under review. Between meetings, the officers
of the charity conduct its affairs and report their actions at the next meeting of the
trustees.
Trustees
The names ofthe current trustees {committee members) are stated on page 2 and are
parents of children attending the pre-schoDI. Alltrusteeslcommittee members have to
complete DBS checks before their election can be confirmed.
Reserves Policy
In line with the recommendations of the Charity Commission, the pre-school has a
reserve equivalentto approximatelyfour tnonths. expenses.
Public Benefit
The trustees confirm they have referred to the Charity Commission's guidance on
public benefit when reviewing the charity's aims, objectives and setvices, and considei
how the current and any proposed seNices and facilities WILL contribute to them.
Review of the Year
Duringthe last 12 months, the pre-schooL has enjoyed another active year as described
in the treasurer's and chairperson's reports on the following pages.

Southwatervillage Hall Pre-school
Treasurer's Report
Year Ended 31"August 2025
This year. as any. has provided the financialchallenges of balancingstaff pay with the
large living wages increases and uncertain income through funding and fees. However.
we have still made a healthy profit of £18.481. A portion of this amount is ringfenced for
sensory shred project. which Ihe pre-schooL has now begun work on.
Fundraising has been even more successfulthis year. with funds raised approximately
double last year's total- £2.550 {2024- £1.173).
Our second biggest expense forthe pre-school is consumables. which includes crafting
materials and snacks f or the Children. as well as cleaning supplies and toiletries.
Although the process ofthese goods have increased, it remains difficult to encourage
parents to pay the voluntary consumables fee. howeversome parents donate snack
foods in lieu of this. The committee agreed that. ifthe price of goods increased
significantly. it may be necessary to stop providing snacks for the children and require
parents to provide this.
Mowng forward we would like to improve our fin8ncialforecaslingto ensure the long-
term sustainability ofthe pre-school.

Soulhwater Village Hall Pre-school
Chairperson's Report
Year Ended 31" August 2025
Introduction
What a year it has been forour pre-school. Reflecting on the twelve months from
September 2024 to August 2025.1 am genuinely proud of howfarwe have come as a
setting, as a committee, and as a community. This report sets out what we have
achieved. howwe have grown, and where we are heading- and there is a great dealto
celebrate.
From strengthening our governance and operational foundations. to investing in
resources for our Ghildren. to building a more connected and confident committee. the
year has been marked by real. meaningful progress. None of itwould have been
possiblewithout the commitment of our staff team. the generosity ofour parents and
families, and the enthusiasm of everyone who volunteers theirtime to make this pre-
school the special place it is.
Governance & Administration
The year began with some important administrative groundworkto address. In the
autumn term. we worked through a number of administrative matters with our
accountants, Miller Robinson. to ensure proper access to all financial accounts and
records. Correspondence was also sentto the Charity Commission to address any
outstanding queries, allowing us to move forward from a position of clarity and
contidence.
These early steps, while unglamorous. were esseniial in givingthe committee a stable
platform to build upon. By the close ofthe aulumn term. we were in a much stronger
administrative position - able to focus our energy on the things that really matter- the
children, the staff, and the future of the setting.
We were also fortunate to benefit from the expertise and guidance of Nick Lor)gdon
throughout the year. Nick's involvement has been invaluable in helping us modernise
howthe pre-school operates and think more strategically about its long-term future.
We are enormouslygratefulfor his time and commitment.
Staffing
Staffing has been one ofthe quiet success stories of the year. Forlhe most part. the
team has remained stable. positive, and motivated- something that is always
noticeable lo parents at drop-off and pick-up, and which speaks volumes about the
culture Emma and Georgia have worked so hard to build.
We undertook recruitment atvarious points during the yearto maintain appropriate
staffing levels, and l am pleased to saythose processes were successful. The pre-

Southwatervillage Hall Pre-school
school has benefited from bringing in newteam members who have settled in well and
contributed positively to the setting.
Earlier in the year, I had the priwlege of conductingthe exit inteNiew for Imogen, 8
valued member ofthe team who moved on to pursue a newcareer path. Itwas, without
question, one ofthe most unexpectedly uplifting conversations I have had in my role as
Chairperson. Imogen had nothing but warm words forthe pre-school. the wider team,
and the leadership- a realtestamentto the culture that has been cultivated here. It was
a timely reminder of just how much we have to be proud of, and how easy it can be to
overlook the positives when we spend much of ourcommittee time problem-solving.
A real positive step this year has been the evolution ofthe committee's relationship
with the staff te8m. Emma and Georgia operate with a well-earned level of autonomy in
the day-to-day running of the selting. This means the committee has been able to focus
where it adds most value- supporting fundraising. reviewing policies. and providing a
parent perspective- ratherthan becoming involved in operational matters where the
professionals are best placed to lead.
Children, Inclusion & Resources
Our pre-school Continues to welcome a significant number of children with Special
Educational Needs. and supportingthem well remains a priorityfor the whoLe
committee. This year. we were delighted to see the sensory shed project move foward
meaningfully. with Nick Longdon helping to drive progress on this initiative. The sensory
shed will be a fantastic addition to our provision and will make a real difference to the
children who benefit mostfrom that kind of sensory-focused environment.
Beyond the sensory shed, fundraisingefforts throughoutthe year have been focused on
generating i ncome to invest in additional resources and enriching experiences lor the
children. This is always at the heart ofwhatwe are tryingto achieve- ensuringthat every
pound raised finds its way back to the children in a tangible and meaningfulway.
Fundraising & Events
Fundraising has been a consistenttheme and priority throughoutthe year. and it has
been wonderfulto see the energy and enthusiasm parents have brought to this area.
From seasonal events around Easter and other calendarmoments, to longer-term
planning for a headline event in 2025. the committee has worked hard to build a
fundraising calendar that is both achievable and exciting.
Planning for8 quiz night fundraiserwas progressed during the summer term, with the
ambition of bringing the parent community together for a fun evening while raising
money for additional resources. Events like this are about more than the money- they
build community spirit, increase engagement with the pre-school, and remind everyone
that we are allworkingtOEethertowards a shared goal.

Southwatervillage Hall Pre-school
We have been mindfulthroughoutto set realistic targets and avoid over-committing,
ensuringthatthe events we do organise arewell-run and enjoyable. The committee has
worked collaborativelyto map out a timeline that balances ambition with the realityof
everyone's busy Lives- and the iesults have been encouraging.
Marketing & Parent Engagement
Keeping our numbers healthy is essential to the financial sustainability of the pre-
school. and this yearwe turned our attention more deliberatelyio marketing and parent
communication. Timewas invested in exploringopportunities to better promote the
settin& attract new families. and ensure that existing parents feel informed, valued.
and connected.
Voluniarycontributions were also a focus: communication was sent to families
explainingthe importance of these contributions and encouragingthose who are able
to support the pre-school in this way. We hope this messaging resonated and will have
a positive impact on both our income and our sense of shared ownership ofthe pre-
school's future.
Looking ahead. there is re81 appetite within the committee to continue developingour
marketing approach and make the most of digitalchannelsto reach prospective
tamilies and showcase thewonderful things happening here every day.
Committee Development
One ofthe most satisfyingaspects of this year has been watchingthe committee find
its stride. Early in the year. we invested time in defining roles and responsibilities more
clearly- work that Nick Longdon supported - and the impact of that clarity has been felt
in every meeting since. Our sessions are now more focused. more productive. and.
frankly. more enjoyable.
We also worked with Dinkyones to explore changes to the committee framework, a
step that will help future-proof the pre-school and ensure our governance structures
are fit for purpose as we grow and evolve. Getting this right is important not just for the
committee today, but for allthe parents who willtake on these roles in the years ahead.
Attracting and retaining committee members is somethingwe are conscious of, and we
hope that the changes we have made this year- clearer roles, more purposeful
meetings, and a healthier division of resporbsibilitywith the staff team - will make the
committee a more attractive and rewarding role for parents considering getting
involved.
LookingAhead
As we move into the newyear, the pre-school is in a genuinely strong position. We have
a talented, settled staff team led by Emma and Georgia: a more capable and confident

Southwater Viitsge Hall Pre-school
committee. improving processes and governance: and a growing sense of comrnunity
amongourf8milies.
Our priorities for the year ahead include delivering on our fundraising ambitions.
Gontinui ng to invest in resources that benefit the children - with the sensory shed a
particular highlightto look forward to- and further developing our marketing and
communications to keep our numbers strong.
Most importantly. we will continue to keep the children atthe centre of everythingwe
do. That is, and always will be, whal this pre-school is allabout.
Thank you
I wantto close by expressing my sincere gratitude to every single person who has
contributed to makingthisyearwhat it has been. To our staff team- thank you foryour
dedication. yourwarmth. and your professionalism every single day. To Nick Longdon-
thankyou for your guidance and your belief in whatwe are building here. To myfellow
committee members- thankyou torgivingyourtime, your ideas, and yourenergy so
generously. And to our families- thank you for trusting us with your children. It is a
responsibility we do nottake lightly. and one we are proud to carry.
Here'slo anotherwonderfulye8r8head.
Signed
Date
Hannah Scholefield
Chairperson

Southwatervillage Hall Pre-school
Independent Examiner's Report
Year Ended 31"August2025
I report to the trustees on myexaminaiion of the accounts ofthe above charityfor the
period 1°, September 2024 to 31JtAugust 2025. which are set out on pages 8-11.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation ofthe accounts. The charity's
trustees consider that an audit is not required for this period under section 144{21 of the
CharitiesAct 2011 Ithe 2011 Act) and that an independent examination is needed.
It is my responsibility to-
examine the accounts under section 145 ofthe 2011 Act:
to followthe procedures laid down in the general Directions gven bythe Charity
Commission undersection 14515llb) of the 2011 Act. and
to state whether particular matters have come to myattention.
Basis of independent examinevs report
Myexamination was carried out in accordancewilh the general Directions given bythe
Charity Commission. An examinalion includes a reviewofthe accounting records kept
bythe charity and a comparison of the accounts presented with those records. It also
includes consideration of any unusual itetns or disclosures in the accounts. and
seeking explanations from you as trustees conceming any such matters. The
procedures undertaken do not provide allthe evidence thatwould be required in an
audit and consequently no opinion is given as to whetherthe accounts present a 'true
and fairview, and the report is limited to those matters set out in the stalement below.
Independent examiner's slatoment
In connection with myexamination, no matter has come to my attention:
111 which gives me reasonable cause to believe that in any material respect the
requirements=
to keep accounting records in accordancewith seclion 130 of the 2011
Act. and
to prepare accounts which accord with the accounting records and
complywith the accounting requirements oflhe 2011 Act have not been
{21 to which. in my opinion. attention should be drawn in orderto enable a proper
understanding ofthe accounts to be reached.
Signed:
Name: Chris INing
Relevant professionalqualitlc8tion or body: FMAAT
Address: Curve Accountancy, 65 Gales Drive. Three Bridges. Crawley RH10 1QA
Date: 23° June 2026

Southwatervillage Hall Pre-school
Statement of Financial Activities
Year Ended 31"August2025
2024
In¢ome=.
Donations
Fundraising evenis and actniities
Fees- Free entitlement
Fees- Non-funded
Milk refunds
Uniform sales
Lunch Link
Membership & joiningfees
Grants received
Other Income
Bank deposit interèst
loo
1.173
165.161
41.103
2,550
215.766
22.107
1.681
1,815
12,541
2.690
500
2.198
98
320
Total income
244.399
225,4Q3
Expenses:_
Salaries including social security cosls
Staff training and welfare
Rènt ol village hall
Purchase of uniforms
Equipmeni
Consumables
Events
Ouldoor area donation
Milk
Books
Insuian¢e
Oftice equipment
Stationery
Administration
Professional Fees
Memberships and sub$¢TlPtions
Bank Charges
Sundry expenses
Marketing & Advertising
Familyfees
DBS costs
Cleaning
Depreciation
191.858
1,974
8.251
1,157
72
10,900
215
155.328
2.800
7.953
1.2
375
4.259
135
1,365
959
796
379
608
3.070
2.383
266
706
222
5.261
2.619
230
612
14,7691
254
467
417
415
Total expenses
225.918
178.825
Surplu51Deficit for Ihe year
18,481
46.578
10

Southwater Village Hall Pre-school
Statement of Assets and LiabiLities
Year Ended 31°, August 2025
2024
Fixed Assets
Tangible assets
1.901
1.889
Currenl Assets
Debtors
Cash at bank and in hand
2,946
186,394
189.340
2.411
153,727
156,138
Curreffl Llabltities
Creditors: amounts falling due within one year
43.132
28,399
Net Currént Assets
146,208
127,739
Total assets less liabilities
148.1 D9
129,628
Represented by..
Funds broLJ8ht fonArard
SLJrpLuslDeficil for the year
Fun¢s c8rried forward
129.628
18.481
148.109
83,050
46.578
126,628
The financial statements on pages 8 to 11 weTe approved by the trustees on
were approved by the Trustees by=
and
Name:
Chairperson
N8me:
Treasurer

Southwater Village Hall Pre-school
Accounting Policies
Year Ended 31"August 2025
The financial statements have been prepared in accordance with Accountingand
Reporting by Charities.. Statement ofRecommended Practice (SORPI applicable to
charities preparingtheir accounts underthe Financial Reportingstandardapplicable in
the UK8ndRepublic of Ireland IFRS 1021. effective from 1 January 2015.
Basis of Accounting
The financial statements are prepared under the hislorical cost convention.
Funds
The charity classifies all incoming and outgoing resources as unrestr5ciedfunds.
unless ihe donor specif ies otherwise. Unrestricted funds are available for use at the
discretion Df the trustees in furtherance of the charity's generalobjeclives and have not
been designated for specific purposes.
Tanglble Fixed Assets
Depreciation is charged on all tangible fixed assets to write off the cost. less estimated
residualvalue. overtheir expected useful lives usingthe written-downvalue method at
the following annual rates-
Playequipment: 18Q/o
Office equipment: 18%
Incoming Resources
Income, excluding voluntary donations. is recognised in the Statement of Fin8ncial
Activities when the charity is legally entitled tothe income and the amount Can be
measured reliably. Voluntary donations are recognis8d upon receipt.
Resources Expended
All expenditure is accounted for on an accruals basis and classified Ljnder appropriate
headings that aggregate related costs. Where costs cannot be directly attributed to
specific activities, they are allocated on a consistent basis. Fundraising costs include
all expenses incurred in seeking voluntary contributions.

Southwatervillage Hall Pre-school
Notes to the Financial Accounts
Year Ended 31"August 2025
Play
Office
Equipment Equipment
l Tangible Fixed Assets
Total
Cost
At 1st Sept 2024
Additions
At 31stAug2025
10.697
5,146 15.843
430
10,697
5,576 16,273
Depreciation
At lstsept 2024
Charge forthe Year
At 31stAug2025
10.548
27
3,406 13.954
391
418
10.575
3,797
14,372
Net Bookvalue
At 315tAug2025
122
1.779
1,901
At31stAug2024
149
1,740
1.889
2 Debtors
2025
2024
Prepayments and accTued income
Trade Debtors
507
507
2,439
2,946
1.904
2,411
3 Creditors: Arnounts lue within oneyear
2025
2024
Payroll taxes
Deferred income
26.379 11,645
16,754 16.754
43,132 28.399
13