2021-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2020 Period start date To 31/08/2021 Period end date Charity name: SOUTH STREET PRE-SCHOOL

Charity registration number: 1027268

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We are a Charity pre-school setting in a modular building which we lease from Somerset County Council. This is situated on Somerset County Council’s education playing field which we share the use of with Wincanton Primary School and Our Lady’s Primary School. We moved here in March/April 2016. Previously we rented a classroom attached to the school hall from Wincanton Primary School, however they required the space back. We employ 6 staff, consisting of: 1 Manager, 1 Deputy Manager, and 4 Practitioners. We provide high quality care and education for children aged from 2 years to starting school age We work in partnership with parents to help their children learn and develop We add life and well-being to the local community We offer children and their parents a service that promotes equality and diversity We are registered with Ofsted EY498347
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We update our staff training every year or as and when necessary Our staff/volunteers/Committee members are all DBS checked We normally fundraise at our town’s local events such as Carnival, Christmas Fayre, Annual Duck Race, Annual Fetes. We would normally hold regular Bingo nights throughout the pre-school’s term times. All members of our local community are invited to come along. We hold them in our local town hall and advertise it throughout the town. However, due to the Covid-19 pandemic, we have been unable to fundraise in person. Therefore, we have had to adapt and fundraise online and think of ideas for parents and their families to

fundraise at home. This year we have had a sponsored ‘how many items can you find to fill a raisin box’, an online raffle. Every year we would normally invite a photographer to come and photograph our pre-school children, which parents can then purchase. We put the Commission raised from this back into our fundraising, however again we were unable to do this, this academic year. We have an annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Staff training completed by all members of staff. This include: Appropriate staff qualifications Paediatric First Aid Child Protection and Safeguarding Special Educational Needs training Autism Spectrum training Somerset Total Communication Inclusive training Safer Recruitment training Equality Needs training Promoting Positive Behaviour training English as an Additional Language training Parental Mental Health and its Impact on Children’s Lives Child Neglect training Safeguarding Children with Disabilities training Food Safety and Safe Food Handling We didn’t quite have our full quota of children attending our pre-school from September 2020 as parents were still reluctant to send their children to pre- school, if they didn’t need childcare. During the second lockdown in January 2021, even though we were allowed to remain open, we were still only half full. During April and May numbers started to increase but still remained way below what we would normally have. We are proud to be recognised and promoted by our Local Authority’s Multi- Agency team as a pre-school who provides excellent care and support for children (and their parents) with additional needs.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Thankfully we this year we still managed have a net surplus of £4,203
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We keep money aside as a reserve to protect our Charity, to protect us against drops in income or to allow us to take advantage of new opportunities. We need to be prepared for the maintenance of essential services. We need to be prepared for the risk of unplanned closures, spending commitments, potential liabilities such as payroll and taxes, debt, our lease and financial forecasts. By keeping money aside this helps us to protect our children, their families, our staff and volunteers. Reasons why we need to keep reserves • Sustainabilityto cover a shortfall in occupancy for a period of 3 months • Emergency short term closure such as our monthly running costs, staff wages, monthly outgoings, maintenance to our building • Staffing restructuresuch as redundancy costs, notice period, maternity pay • Closureto include redundancy, notice period, settling all outgoing payments • Planning a large-scale development • Future expensessuch as the lease, large equipment, repairs or maintenance to our building
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal sources of funds are from Early Years Entitlement from Somerset County Council (Local Authority) for 15 or 30 (if parents are eligible) hours of funding towards 3 and 4 year old eligible children. We also receive 2 year old funding from them for eligible 2 year olds.

Investment policy and objectives including any social investment policy adopted	Para 1.46	We use this funding for paying staff wages and improving our resources. This enables us to carry out the EYFS curriculum across all areas of children’s development.
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Pre school Learning Alliance Model Pre school Constitution 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Committee

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Induction of employees and volunteer’s policy Confidentiality policy Committee training from Local Authority
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Fire safety and emergency evacuation policy Health and Safety general standards procedure Recording and Reporting of Accidents and Incidents policy Risk Assessments
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	SOUTH STREET PRE-SCHOOL
Other name the charity uses	LITTLE SUNBEAMS PRE-SCHOOL
Registered charity number	1027268
Charity’s principal address	LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL THORNWELL WAY WINCANTON SOMERSET BA9 9EN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	KAMA HUNNS	CHAIRPERSON		COMMITTEE VOTE
	JO KING	TREASURER		COMMITTEE VOTE
	NATALIE BRIDGES	SECRETARY		COMMITTEE VOTE
	LISA BAKER			COMMITTEE VOTE
	SARAH HEY			COMMITTEE VOTE
	LISA RENDALL			COMMITTEE VOTE
	ROBERT WINN		FROM 28/04/2021	COMMITTEE VOTE

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
PRE- SCHOOL ADMINST RATOR	TRACEY BRYANT
ACCOUNT ANT	BRIAN WILLIAMS ICPA	PINNACLE ACCOUNTANCY SERVICES (SW) LTD 2NDFLOOR COMMERCE HOUSE NORTH STREET MARTOCK SOMERSET TA12 6DH

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Kama Hunns
	KAMA HUNNS
	CHAIR
	25/07/2022
	25/07/2022

Soyth Street Pr¢-xh¢Jol Profft aryl ios5 to 2020-2021 2019-2020 2018-2019 In¢ome 17294 93516 9875 124245 21208 99514 31 518 Funding Sundries Trips Grants Fundraising Interest ioooo 35 970 27 26 111050 144659 122268 Wages Property & Insurance Resources Cateringlcieaning EqulpmeTrt Stationary and Postage Telephone Fees & Subscriptions Training Bank Charges General Expenses Trips, Photo. gifts Fundraising 87813 9090 1841 2859 399 423 778 346 1084 1059LXJ 8497 1902 3393 534 249 113288 5842 5336 2315 1617 552 532 572 4(Ll 82 2013 1402 391 iio 1080 574 1085 1049 106847 123881 133951 Net Surplus 4203 20778 -11683

South Street Prfrsehool Will(￿t0￿ JJAdependent ExamiDer'8 Report to the Trustees of &)uth Street Prts&hool For the year ended 31 August 2021 Respective Respo￿81b11itieS of the Thistees and Examiner consider that an audit is not requir￿ for this year uoder ￿tion 144(2) of the Ch2rttie5 Act 2011 (the exami￿ accoll￿ urmkr Sedion 145 of thc 201 l Ac¢ to fol]ow the procedures laid down m the general Dire￿i0￿S giv￿ by the Clwity Commission under section 145(5Xb) ofthe 2011 ACL and Basis of Independent Examinen Report Conunission. An exami￿0￿ includes a revi¢w of the accounting r￿Ta$ kept by the cliarity and a wisou of1be xcounts present&1 with 1b)serec￿d& It also includes ¢onsideration of any Indepeodent Examiner's Statement to k¢¢p re¢0￿ in ￿rdallce with ￿10Th 130 ofthc 2011 Ac¢ aDd arthutsting requimo)ts ofthe 2011 A have not Ixen or Brian w￿lan￿ ICPA 22.062022