## **Trustees’ Annual Report for the period** ## **From 01/09/2020 Period start date To 31/08/2021 Period end date Charity name: SOUTH STREET PRE-SCHOOL** ## **Charity registration number: 1027268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We are a Charity pre-school setting in a
modular building which we lease from
Somerset County Council. This is situated
on Somerset County Council’s education
playing field which we share the use of with
Wincanton Primary School and Our Lady’s
Primary School. We moved here in
March/April 2016. Previously we rented a
classroom attached to the school hall from
Wincanton Primary School, however they
required the space back. We employ 6
staff, consisting of: 1 Manager, 1 Deputy
Manager, and 4 Practitioners.
We provide high quality care and education
for children aged from 2 years to starting
school age
We work in partnership with parents to help
their children learn and develop
We add life and well-being to the local
community
We offer children and their parents a
service that promotes equality and diversity
We are registered with Ofsted EY498347| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We update our staff training every year or
as and when necessary
Our staff/volunteers/Committee members
are all DBS checked
We normally fundraise at our town’s local
events such as Carnival, Christmas Fayre,
Annual Duck Race, Annual Fetes.
We would normally hold regular Bingo
nights throughout the pre-school’s term
times. All members of our local community
are invited to come along. We hold them in
our local town hall and advertise it
throughout the town. However, due to the
Covid-19 pandemic, we have been unable
to fundraise in person. Therefore, we have
had to adapt and fundraise online and think
of ideas for parents and their families to| fundraise at home. This year we have had a sponsored ‘how many items can you find to fill a raisin box’, an online raffle. Every year we would normally invite a photographer to come and photograph our pre-school children, which parents can then purchase. We put the Commission raised from this back into our fundraising, however again we were unable to do this, this academic year. We have an annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Staff training completed by all members of
staff. This include:
Appropriate staff qualifications
Paediatric First Aid
Child Protection and Safeguarding
Special Educational Needs training
Autism Spectrum training
Somerset Total Communication Inclusive
training
Safer Recruitment training
Equality Needs training
Promoting Positive Behaviour training
English as an Additional Language training
Parental Mental Health and its Impact on
Children’s Lives
Child Neglect training
Safeguarding Children with Disabilities
training
Food Safety and Safe Food Handling
We didn’t quite have our full quota of
children attending our pre-school from
September 2020 as parents were still
reluctant to send their children to pre-
school, if they didn’t need childcare. During
the second lockdown in January 2021,
even though we were allowed to remain
open, we were still only half full. During
April and May numbers started to increase
but still remained way below what we
would normally have.
We are proud to be recognised and
promoted by our Local Authority’s Multi-
Agency team as a pre-school who provides
excellent care and support for children
(and their parents) with additional needs.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Thankfully we this year we still managed
have a net surplus of £4,203| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep money aside as a reserve to
protect our Charity, to protect us against
drops in income or to allow us to take
advantage of new opportunities. We need
to be prepared for the maintenance of
essential services. We need to be prepared
for the risk of unplanned closures,
spending commitments, potential liabilities
such as payroll and taxes, debt, our lease
and financial forecasts. By keeping money
aside this helps us to protect our children,
their families, our staff and volunteers.
**Reasons why we need to keep reserves**
•
**Sustainability**to cover a shortfall
in occupancy for a period of 3
months
•
**Emergency short term closure**
such as our monthly running costs,
staff wages, monthly outgoings,
maintenance to our building
•
**Staffing restructure**such as
redundancy costs, notice period,
maternity pay
•
**Closure**to include redundancy,
notice period, settling all outgoing
payments
•
**Planning a large-scale**
**development**
•
**Future expenses**such as the
lease, large equipment, repairs or
maintenance to our building| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal sources of funds are from
Early Years Entitlement from Somerset
County Council (Local Authority) for 15 or
30 (if parents are eligible) hours of funding
towards 3 and 4 year old eligible children.
We also receive 2 year old funding from
them for eligible 2 year olds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We use this funding for paying staff wages
and improving our resources. This enables
us to carry out the EYFS curriculum across
all areas of children’s development.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre school Learning Alliance Model Pre
school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction of employees and volunteer’s
policy
Confidentiality policy
Committee training from Local Authority| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Fire safety and emergency evacuation
policy
Health and Safety general standards
procedure
Recording and Reporting of Accidents and
Incidents policy
Risk Assessments| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SOUTH STREET PRE-SCHOOL| |---|---| |Other name the charity uses|LITTLE SUNBEAMS PRE-SCHOOL| |Registered charity number|1027268| |Charity’s principal address|LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL
THORNWELL WAY
WINCANTON
SOMERSET
BA9 9EN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
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10
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12
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14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KAMA HUNNS|CHAIRPERSON||COMMITTEE VOTE| ||JO KING|TREASURER||COMMITTEE VOTE| ||NATALIE
BRIDGES|SECRETARY||COMMITTEE VOTE| ||LISA BAKER|||COMMITTEE VOTE| ||SARAH HEY|||COMMITTEE VOTE| ||LISA RENDALL|||COMMITTEE VOTE| ||ROBERT WINN||FROM 28/04/2021|COMMITTEE VOTE| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**PRE-**
**SCHOOL**
**ADMINST**
**RATOR**|TRACEY BRYANT|| |**ACCOUNT**
**ANT**|BRIAN WILLIAMS
ICPA|PINNACLE ACCOUNTANCY SERVICES (SW) LTD
2NDFLOOR COMMERCE HOUSE
NORTH STREET
MARTOCK
SOMERSET
TA12 6DH| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kama Hunns|| |---|---|---| ||KAMA HUNNS|| ||
CHAIR|| ||25/07/2022|| ||25/07/2022|| Soyth Street Pr¢-xh¢Jol Profft aryl ios5 to 2020-2021 2019-2020 2018-2019 In¢ome 17294 93516 9875 124245 21208 99514 31 518 Funding Sundries Trips Grants Fundraising Interest ioooo 35 970 27 26 111050 144659 122268 Wages Property & Insurance Resources Cateringlcieaning EqulpmeTrt Stationary and Postage Telephone Fees & Subscriptions Training Bank Charges General Expenses Trips, Photo. gifts Fundraising 87813 9090 1841 2859 399 423 778 346 1084 1059LXJ 8497 1902 3393 534 249 113288 5842 5336 2315 1617 552 532 572 4(Ll 82 2013 1402 391 iio 1080 574 1085 1049 106847 123881 133951 Net Surplus 4203 20778 -11683 South Street Prfrsehool Will(￿t0￿ JJAdependent ExamiDer'8 Report to the Trustees of &)uth Street Prts&hool For the year ended 31 August 2021 Respective Respo￿81b11itieS of the Thistees and Examiner consider that an audit is not requir￿ for this year uoder ￿tion 144(2) of the Ch2rttie5 Act 2011 (the exami￿ accoll￿ urmkr Sedion 145 of thc 201 l Ac¢ to fol]ow the procedures laid down m the general Dire￿i0￿S giv￿ by the Clwity Commission under section 145(5Xb) ofthe 2011 ACL and Basis of Independent Examinen Report Conunission. An exami￿0￿ includes a revi¢w of the accounting r￿Ta$ kept by the cliarity and a wisou of1be xcounts present&1 with 1b)serec￿d& It also includes ¢onsideration of any Indepeodent Examiner's Statement to k¢¢p re¢0￿ in ￿rdallce with ￿10Th 130 ofthc 2011 Ac¢ aDd arthutsting requimo)ts ofthe 2011 A have not Ixen or Brian w￿lan￿ ICPA 22.062022