2020-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2019 Period start date To 31/08/2020 Period end date Charity name: SOUTH STREET PRE-SCHOOL

Charity registration number: 1027268

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We are a Charity pre-school setting in a modular building which we lease from Somerset County Council. This is situated on Somerset County Council’s education playing field which we share the use of with Wincanton Primary School and Our Lady’s Primary School. We moved here in March/April 2016. Previously we rented a classroom attached to the school hall from Wincanton Primary School, however they required the space back. We employ 6 staff, consisting of: 1 Manager, 1 Deputy Manager, and 4 Practitioners. We provide high quality care and education for children aged from 2 years to starting school age We work in partnership with parents to help their children learn and develop We add life and well-being to the local community We offer children and their parents a service that promotes equality and diversity We are registered with Ofsted EY498347
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We update our staff training every year or as and when necessary Our staff/volunteers/Committee members are all DBS checked We normally fundraise at our town’s local events such as Carnival, Christmas Fayre, Annual Duck Race, Annual Fetes. We would normally hold regular Bingo nights throughout the pre-school’s term times. All members of our local community are invited to come along. We hold them in our local town hall and advertise it throughout the town. However, due to the Covid-19 pandemic, we have been unable to fundraise in person. Therefore we have had to adapt and fundraise online and think of ideas for parents and their families to

fundraise at home. This year we have had a sponsored ‘how many items can you find to fill a raisin box’, an online raffle. Every year we would normally invite a photographer to come and photograph our pre-school children which parents can then purchase. We put the Commission raised from this back into our fundraising. We have an Annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Staff training completed by all members of staff. This include: Appropriate staff qualifications Paediatric First Aid Child Protection and Safeguarding Special Educational Needs training Autism Spectrum training Somerset Total Communication Inclusive training Safer Recruitment training Equality Needs training Promoting Positive Behaviour training English as an Additional Language training Parental Mental Health and its Impact on Children’s Lives Child Neglect training Safeguarding Children with Disabilities training Food Safety and Safe Food Handling We did have a full quota of children attending our pre-school between September 2019 and March 2020. During Lockdown #1 we were only allowed to stay open for children of keyworkers. Then when we allowed to re-open to ALL children in June 2020, lots of parents choose to keep their children at home with them. We were fortunate in that Somerset County Council continued to pay Early Years Funding for every child, even if they did not attend. We are proud to be recognised and promoted by our Local Authority’s Multi- Agency team as a pre-school who provides excellent care and support for children (and their parents) with additional needs.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Thankfully we this year we had a net surplus of £20,778
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We keep money aside as a reserve to protect our Charity, to protect us against drops in income or to allow us to take advantage of new opportunities. We need to be prepared for the maintenance of essential services. We need to be prepared for the risk of unplanned closures, spending commitments, potential liabilities such as payroll and taxes, debt, our lease and financial forecasts. By keeping money aside this helps us to protect our children, their families, our staff and volunteers. Reasons why we need to keep reserves • Sustainabilityto cover a shortfall in occupancy for a period of 3 months • Emergency short term closure such as our monthly running costs, staff wages, monthly outgoings, maintenance to our building • Staffing restructuresuch as redundancy costs, notice period, maternity pay • Closureto include redundancy, notice period, settling all outgoing payments • Planning a large-scale development • Future expensessuch as the lease, large equipment, repairs or maintenance to our building
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal sources of funds are from Early Years Entitlement from Somerset County Council (Local Authority) for 15 or 30 (if parents are eligible) hours of funding towards 3 and 4 year old eligible children. We also receive 2 year old funding from them for eligible 2 year olds.

Investment policy and objectives including any social investment policy adopted	Para 1.46	We use this funding for paying staff wages and improving our resources. This enables us to carry out the EYFS curriculum across all areas of children’s development.
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Pre school Learning Alliance Model Pre school Constitution 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Committee

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Induction of employees and volunteer’s policy Confidentiality policy Committee training from Local Authority
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Fire safety and emergency evacuation policy Health and Safety general standards procedure Recording and Reporting of Accidents and Incidents policy Risk Assessments
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	SOUTH STREET PRE-SCHOOL
Other name the charity uses	LITTLE SUNBEAMS PRE-SCHOOL
Registered charity number	1027268
Charity’s principal address	LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL THORNWELL WAY WINCANTON SOMERSET BA9 9EN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	KAMA HUNNS	CHAIRPERSON		COMMITTEE VOTE
	JO KING	TREASURER		COMMITTEE VOTE
	NATALIE BRIDGES	SECRETARY		COMMITTEE VOTE
	LISA BAKER			COMMITTEE VOTE
	SARAH HEY			COMMITTEE VOTE
	LISA RENDALL			COMMITTEE VOTE

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
PRE- SCHOOL ADMINST RATOR	TRACEY BRYANT
ACCOUNT ANT	BRIAN WILLIAMS ICPA	PINNACLE ACCOUNTANCY SERVICES (SW) LTD 2NDFLOOR COMMERCE HOUSE NORTH STREET MARTOCK SOMERSET TA12 6DH

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Kama Hunns
	KAMA HUNNS
	CHAIR
	27/07/2021
	27/07/2021

and 94QO 2Q18-2019 2017-21x8 Intom• Fees Funding Sundries Tr*ps Grants Fundraisin8 Ixterest 987S 124245 113 21208 99514 31 518 11837 113809 2(A) ithio 400 26 970 27 1389 35 144659 122268 127270 Wages Property & Insurance Re50Yfces CatÈri￿ClÈanI￿u EqUipMe￿t Ststionlryand Postage Telephone Fee5 & &1b￿riptIonS rrdlnin8 Bank Char8es fjeneral Expense5 Trlps, Photoj gifts Fundralsing 1059 8497 1902 3393 534 249 113288 5842 5336 2315 1617 552 114974 5246 5537 2358 615 891 614 812 2145 163 1949 665 532 572 4(Ml a91 iio 1080 574 82 2013 1402 123881 133951 135969 NetSuVpl￿% 20778 -11681 4699

South Street Pre-school Wincanton Regisiered Charity Number 1027268 Independent Esaminer's Report to the Trustees of South Street Pre*School For the year ended 31 August 2020 Respective Responsibilities of the Trustees and Examiner The Charity'.% tru_%tees yre re.%pon%ible for Ihe prcpaTation ()FthL dLcoullis. The Lharit). s tTUSiee ¢onsiderthat an audit is llut requiTed for ihi5 year under section 144(21 of the Chariiies Act 2011 Ithe 2011 ACLI and that an indep¢ndent exatnination is needed. It is my responsihility io.. examine the a¢counts under seriion 145 ofthe 2011 Aci.. to follow the procedures laid doivn in Ilie gLneral Direction8 grven by the Charity Commi%.%ion ll￿der b¢ction 145{i}Ibl of thc 2011 Act. and tn_4thte whether particular matters bav¢ LOML lo atieniion. Basis of Independent Examiners Report y examination was ¢aTricd out in aLcordance ivith the sencral Directiot]s given by the ChaTjty Commissioll. An examination includcs il rei'iew of ihe aecounting records kLPt bN' the chaTity and comparison of the accounts prcstnted with thosL' Tecords. li a150 includes constderation of any unusual item% or disclo%ures in Ihe accounts. and seekingi L.Kplanations frvrn you as Iwstees eon¢L'ming any such matters. The procedures under￿k¢n do iioi provide all the evidence ihat be requirLd in an audit and consequcntly no opinion 18 gT￿en ￿ lo wh¥ihcr the accounts prcsent d 'iru¢ and fair view, and the TCPOrt Ib limiicd io those m8ticrs s¢l (iut in the staremcnl bclow. Independent Examiner's Statement In connection with m}, examination, no matter ha5 come to my oiteniion.. 111 which gil'es me rc&sonable cause tti believe that in anj Jnareritd respe￿ the requirements.. io kecp aecouniingy rcLords in accordance H'ith sectii)n l JO of the 2011 Aci; and lo prepiye aLLount5 w'hich accord M'iih the accO￿lI1￿g records and complTr with the accouniing rcquireLiietlis' OL the ?01 l Acr have not ken met: or {21 ro whi¢h, 2n tn}, vp211toi). aii¢ntion %hould k drawn in order lu enable ts propcr understwidiii¥ ot thc a¢¥ounts to he TeaL'hed. Bri￿1 IiT]Iliams ICPA Pinrwl¥ Accout)t3ncy Servico81.8W) l.td ?2.06.2021