## **Trustees’ Annual Report for the period** **From 01/09/2019 Period start date To 31/08/2020 Period end date Charity name: SOUTH STREET PRE-SCHOOL** ## **Charity registration number: 1027268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We are a Charity pre-school setting in a
modular building which we lease from
Somerset County Council. This is situated
on Somerset County Council’s education
playing field which we share the use of with
Wincanton Primary School and Our Lady’s
Primary School. We moved here in
March/April 2016. Previously we rented a
classroom attached to the school hall from
Wincanton Primary School, however they
required the space back. We employ 6
staff, consisting of: 1 Manager, 1 Deputy
Manager, and 4 Practitioners.
We provide high quality care and education
for children aged from 2 years to starting
school age
We work in partnership with parents to help
their children learn and develop
We add life and well-being to the local
community
We offer children and their parents a
service that promotes equality and diversity
We are registered with Ofsted EY498347| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We update our staff training every year or
as and when necessary
Our staff/volunteers/Committee members
are all DBS checked
We normally fundraise at our town’s local
events such as Carnival, Christmas Fayre,
Annual Duck Race, Annual Fetes.
We would normally hold regular Bingo
nights throughout the pre-school’s term
times. All members of our local community
are invited to come along. We hold them in
our local town hall and advertise it
throughout the town. However, due to the
Covid-19 pandemic, we have been unable
to fundraise in person. Therefore we have
had to adapt and fundraise online and think
of ideas for parents and their families to| fundraise at home. This year we have had a sponsored ‘how many items can you find to fill a raisin box’, an online raffle. Every year we would normally invite a photographer to come and photograph our pre-school children which parents can then purchase. We put the Commission raised from this back into our fundraising. We have an Annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Staff training completed by all members of
staff. This include:
Appropriate staff qualifications
Paediatric First Aid
Child Protection and Safeguarding
Special Educational Needs training
Autism Spectrum training
Somerset Total Communication Inclusive
training
Safer Recruitment training
Equality Needs training
Promoting Positive Behaviour training
English as an Additional Language training
Parental Mental Health and its Impact on
Children’s Lives
Child Neglect training
Safeguarding Children with Disabilities
training
Food Safety and Safe Food Handling
We did have a full quota of children
attending our pre-school between
September 2019 and March 2020. During
Lockdown #1 we were only allowed to stay
open for children of keyworkers. Then
when we allowed to re-open to ALL
children in June 2020, lots of parents
choose to keep their children at home with
them. We were fortunate in that Somerset
County Council continued to pay Early
Years Funding for every child, even if they
did not attend.
We are proud to be recognised and
promoted by our Local Authority’s Multi-
Agency team as a pre-school who provides
excellent care and support for children
(and their parents) with additional needs.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Thankfully we this year we had a net
surplus of £20,778| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep money aside as a reserve to
protect our Charity, to protect us against
drops in income or to allow us to take
advantage of new opportunities. We need
to be prepared for the maintenance of
essential services. We need to be prepared
for the risk of unplanned closures,
spending commitments, potential liabilities
such as payroll and taxes, debt, our lease
and financial forecasts. By keeping money
aside this helps us to protect our children,
their families, our staff and volunteers.
**Reasons why we need to keep reserves**
•
**Sustainability**to cover a shortfall
in occupancy for a period of 3
months
•
**Emergency short term closure**
such as our monthly running costs,
staff wages, monthly outgoings,
maintenance to our building
•
**Staffing restructure**such as
redundancy costs, notice period,
maternity pay
•
**Closure**to include redundancy,
notice period, settling all outgoing
payments
•
**Planning a large-scale**
**development**
•
**Future expenses**such as the
lease, large equipment, repairs or
maintenance to our building| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal sources of funds are from
Early Years Entitlement from Somerset
County Council (Local Authority) for 15 or
30 (if parents are eligible) hours of funding
towards 3 and 4 year old eligible children.
We also receive 2 year old funding from
them for eligible 2 year olds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We use this funding for paying staff wages
and improving our resources. This enables
us to carry out the EYFS curriculum across
all areas of children’s development.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre school Learning Alliance Model Pre
school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction of employees and volunteer’s
policy
Confidentiality policy
Committee training from Local Authority| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Fire safety and emergency evacuation
policy
Health and Safety general standards
procedure
Recording and Reporting of Accidents and
Incidents policy
Risk Assessments| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SOUTH STREET PRE-SCHOOL| |---|---| |Other name the charity uses|LITTLE SUNBEAMS PRE-SCHOOL| |Registered charity number|1027268| |Charity’s principal address|LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL
THORNWELL WAY
WINCANTON
SOMERSET
BA9 9EN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
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10
11
12
13
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KAMA HUNNS|CHAIRPERSON||COMMITTEE VOTE| ||JO KING|TREASURER||COMMITTEE VOTE| ||NATALIE
BRIDGES|SECRETARY||COMMITTEE VOTE| ||LISA BAKER|||COMMITTEE VOTE| ||SARAH HEY|||COMMITTEE VOTE| ||LISA RENDALL|||COMMITTEE VOTE| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**PRE-**
**SCHOOL**
**ADMINST**
**RATOR**|TRACEY BRYANT|| |**ACCOUNT**
**ANT**|BRIAN WILLIAMS
ICPA|PINNACLE ACCOUNTANCY SERVICES (SW) LTD
2NDFLOOR COMMERCE HOUSE
NORTH STREET
MARTOCK
SOMERSET
TA12 6DH| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kama Hunns|| |---|---|---| ||KAMA HUNNS|| ||
CHAIR|| ||27/07/2021|| ||27/07/2021|| and 94QO 2Q18-2019 2017-21x8 Intom• Fees Funding Sundries Tr*ps Grants Fundraisin8 Ixterest 987S 124245 113 21208 99514 31 518 11837 113809 2(A) ithio 400 26 970 27 1389 35 144659 122268 127270 Wages Property & Insurance Re50Yfces CatÈri￿ClÈanI￿u EqUipMe￿t Ststionlryand Postage Telephone Fee5 & &1b￿riptIonS rrdlnin8 Bank Char8es fjeneral Expense5 Trlps, Photoj gifts Fundralsing 1059 8497 1902 3393 534 249 113288 5842 5336 2315 1617 552 114974 5246 5537 2358 615 891 614 812 2145 163 1949 665 532 572 4(Ml a91 iio 1080 574 82 2013 1402 123881 133951 135969 NetSuVpl￿% 20778 -11681 4699 South Street Pre-school Wincanton Regisiered Charity Number 1027268 Independent Esaminer's Report to the Trustees of South Street Pre*School For the year ended 31 August 2020 Respective Responsibilities of the Trustees and Examiner The Charity'.% tru_%tees yre re.%pon%ible for Ihe prcpaTation ()FthL dLcoullis. The Lharit). s tTUSiee ¢onsiderthat an audit is llut requiTed for ihi5 year under section 144(21 of the Chariiies Act 2011 Ithe 2011 ACLI and that an indep¢ndent exatnination is needed. It is my responsihility io.. examine the a¢counts under seriion 145 ofthe 2011 Aci.. to follow the procedures laid doivn in Ilie gLneral Direction8 grven by the Charity Commi%.%ion ll￿der b¢ction 145{i}Ibl of thc 2011 Act. and tn_4thte whether particular matters bav¢ LOML lo atieniion. Basis of Independent Examiners Report y examination was ¢aTricd out in aLcordance ivith the sencral Directiot]s given by the ChaTjty Commissioll. An examination includcs il rei'iew of ihe aecounting records kLPt bN' the chaTity and comparison of the accounts prcstnted with thosL' Tecords. li a150 includes constderation of any unusual item% or disclo%ures in Ihe accounts. and seekingi L.Kplanations frvrn you as Iwstees eon¢L'ming any such matters. The procedures under￿k¢n do iioi provide all the evidence ihat be requirLd in an audit and consequcntly no opinion 18 gT￿en ￿ lo wh¥ihcr the accounts prcsent d 'iru¢ and fair view, and the TCPOrt Ib limiicd io those m8ticrs s¢l (iut in the staremcnl bclow. Independent Examiner's Statement In connection with m}, examination, no matter ha5 come to my oiteniion.. 111 which gil'es me rc&sonable cause tti believe that in anj Jnareritd respe￿ the requirements.. io kecp aecouniingy rcLords in accordance H'ith sectii)n l JO of the 2011 Aci; and lo prepiye aLLount5 w'hich accord M'iih the accO￿lI1￿g records and complTr with the accouniing rcquireLiietlis' OL the ?01 l Acr have not ken met: or {21 ro whi¢h, 2n tn}, vp211toi). aii¢ntion %hould k drawn in order lu enable ts propcr understwidiii¥ ot thc a¢¥ounts to he TeaL'hed. Bri￿1 IiT]Iliams ICPA Pinrwl¥ Accout)t3ncy Servico81.8W) l.td ?2.06.2021