Trustees’ Annual Report for the period
From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date
Charity name: Tunbridge Wells Grammar School for Boys PTA
Charity registration number: 1027114
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Objects of the association are to advance the education of pupils in the school in particular by: developing effective relationships between the staff, parents and others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils attending it |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main fundraising activities for the year included the Christmas and summer raffles, a chocolate tombola, a non- uniform day, a summer fete as well as the sale of uniform and calendars. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 |
Contribution made by volunteers Other
Achievements and Performance
| SORP referenc e |
||
|---|---|---|
| Summary of the main achievement s of the charity, identifying the difference the charity’s work has made to the circumstance s of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
The PTA was able to donate in excess of £22,000 to the school: Perspex, Timber, Bit Set for DT £637.76 Cymbol, Digital Sound Desk for Music £809.99 Pans, Blast Freezer for Food Tec £2,725.59 Chess Sets for Inclusion £166.60 Basketball Shirts for PE £307.45 Wall Paint for Art £58.00 Shakespeare Schools Festival for Drama £1,253.00 Teachvid and Chris Dennis Talk for MFL £480.00 Apparatus and 10 Microscopes for Science £3,355.06 Shelving Units for Art £150.00 Ice Creams for Year 11 Leavers £456.00 Data Loggers for Science £3,853.50 10 Microscopes for Science £1,660.00 Board Games for Inclusion £265.17 Digital Theatre Subscription for Drama £1,339.90 Ice Cream Makers, Air Fryer etc for Food Tech £2,358.34 Extraction and Filters for Laser Cutter for DT £3,039.00 |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was a going concern with no debts and significant reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held until sufficient funds are raised for projects for the benefit of the school. |
| Amount of reserves held | Para 1.22 | The accounts held a total of £46,087.10, at the end of the financial year. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected at AGM |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Tunbridge Wells Grammar School for Boys PTA |
|---|---|
| Other name the charityuses | TWGSB PTA |
| Registered charitynumber | 1027114 |
| Charity’s principal address | St John’s Road Tunbridge Wells Kent TN4 9XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Natalie Russell | ||||
| Sophie Rose | ||||
| Coral Martin | Treasurer | |||
| Jo Bruce | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Coral Martin Position (eg Secretary, Treasurer and Trustee Chair, etc) ~~—~~ Date 03/11/24 ~~|~~
TWGSB PTA
Year End Summary Accounts from 01 Sep 2023 to 31 Aug 2024
Year End Account Balances
| Cash Current Account Deposit Account Stripe Balance Sum UpBalance |
Balances 31-Aug-23 Balances 31-Aug-24 Change from Previous Year |
|---|---|
| 326.50 £ 3,085.89 £ 2,759.39 £ 18,366.99 £ 6,939.21 £ (11,427.78) £ 29,781.27 £ 36,062.00 £ 6,280.73 £ - £ - £ - £ - £ - £ - £ |
|
| Total | 48,474.76 £ 46,087.10 £ (2,387.66) £ |
Income and Expenditure
| Activity | Income | Expenditure | Net | ||||
|---|---|---|---|---|---|---|---|
| School Uniform | £ | 2,440.50 |
£ | 31.08 |
£ | 2,409.42 |
|
| Donations | £ | 5,158.00 |
£ | 5,158.00 |
|||
| Gift Aid | £ | 1,233.02 |
£ | 1,233.02 |
|||
| Easyfundraising | £ | 42.38 |
£ | 42.38 |
|||
| Interest | £ | 480.73 |
£ | 480.73 |
|||
| Other Income | £ | 22.00 |
£ | 22.00 |
|||
| Insurance | £ | 153.00 |
£ | (153.00) |
|||
| Other Expenditure | £ | 224.60 |
£ | (224.60) |
|||
| Christmas Concert Sevenoaks | £ | 246.50 |
£ | 123.36 |
£ | 123.14 |
|
| Own Clothes Day December 2023 | £ | 2,463.89 |
£ | 75.39 |
£ | 2,388.50 |
|
| Christmas Concert Tunbridge Wells | £ | 467.50 |
£ | 188.19 |
£ | 279.31 |
|
| Chocolate Tombola Christmas 2023 | £ | 1,940.01 |
£ | 552.18 |
£ | 1,387.83 |
|
| Raffle Christmas 2023 | £ | 2,729.00 |
£ | 1,012.90 |
£ | 1,716.10 |
|
| Christmas Calendar 2023 | £ | 1,074.80 |
£ | - |
£ | 1,074.80 |
|
| Quiz Night March 2024 | £ | 908.50 |
£ | 645.41 |
£ | 263.09 |
|
| Year 8 Disco Sevenoaks | £ | 1,499.10 |
£ | 658.25 |
£ | 840.85 |
|
| Lord of the Flies Sevenoaks | £ | 138.85 |
£ | 0.51 |
£ | 138.34 |
|
| Summer Fete 2024 | £ | 4,553.54 |
£ | 1,555.52 |
£ | 2,998.02 |
|
| School Awards | £ | 479.90 |
£ | 130.13 |
£ | 349.77 |
|
| SubTotals | £ | 25,878.22 |
£ | 5,350.52 |
£ | 20,527.70 |
Funding of TWGSB Requests
| Perspex, Timber, Bit Set for DT | £ | 637.76 |
|---|---|---|
| Cymbol, Digital Sound Desk for Music | £ | 809.99 |
| Pans, Blast Freezer for Food Tec | £ | 2,725.59 |
| Chess Sets for Inclusion | £ | 166.60 |
| Basketball Shirts for PE | £ | 307.45 |
| Wall Paint for Art | £ | 58.00 |
| Shakespeare Schools Festival for Drama | £ | 1,253.00 |
| Teachvid and Chris Dennis Talk for MFL | £ | 480.00 |
| Apparatus and 10 Microscopes for Science | £ | 3,355.06 |
| Shelving Units for Art | £ | 150.00 |
||||
|---|---|---|---|---|---|---|
| Ice Creams for Year 11 Leavers | £ | 456.00 |
||||
| Data Loggers for Science | £ | 3,853.50 |
||||
| 10 Microscopes for Science | £ | 1,660.00 |
||||
| Board Games for Inclusion | £ | 265.17 |
||||
| Digital Theatre Subscription for Drama | £ | 1,339.90 |
||||
| Ice Cream Makers, Air Fryer etc for Food | Tech | £ | 2,358.34 |
|||
| Extraction and Filters for Laser Cutter for | DT | £ | 3,039.00 |
|||
| SubTotals | £ | 22,915.36 |
||||
| Totals | £ | 25,878.22 |
£ | 28,265.88 |
£ | (2,387.66) |
CHARITY COMMISSION FOR El+lGLAND hJ4D WALES Independent examiner's report on the accounts Sectioii A Indepeiiderit Examiiicr s Report Report to th8 trustoes rr46£ gJ(%12* On accounts for the year ended Charfty no Ilf any) (12? IIL Set out on pag I report to thè Irustees on my axamination of th8 accounts of the above charlty ("the Trust") for the ye8r ended Re8ponslbllltl?s and ba81s of report As the charitys trustees. you are responslble for the preparatlon of the accounts in accordance with the requirements ofthe Charities Act 2011 (Ih8 Ad,). I report in respect of my examination of the Trust's accounts carried out und8r séction 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions giv8n by th8 Charity Commission under sectlon 145(5)(bl of the Act. Ind•p•ndonl tThe charlty's gross Income exceeded £250.000 and l am quallfied to examlnerf• Statsmenl undertake the examination by being a qualified member of [insert name of apph'cable listad bodyll. D8let81 l il not applicJèle. I have completed rny examlnatlon. I conflrm that no material Matte h8ve come to My att8ntion in conn8Ction with th8 examination (other than that disclos8d b81ow") which gives m8 C8US8 to b81iev8 that in, any material r8SP8cL' the accounling reccrds wer8 not k8Pt in accordance with 8ection 130 of the Charities Act: or the Éocounts dld not accord th the accounllng records,, or Ihe 8ccount$ dld not comply wlth the 8ppIIc8ble requlrement8 Goncerning the form and content of accounts set Dut in the Charities {Account8 and Reports) Regulations 2008 other than any r8quir8ment that the accounts give 8 'true and fair, view whlch 18 not a matter consldered as part of an Independent examlnallon. I have no concems and have come across no other matlars in conn6Gtion with th8 examination to vthich att8ntion should be dra in this report in order to enable a proper understsnding of the accounts lo be reached. ' Plaase delét8 tha wonl the br8ck8ts if thgy do not apply. Slgned: Date: Nam•: R•l•vant professlonal quallflcatlon(g) or body CWfddJ triiffore QFWA&L4yr If1Jh, (141Éb) IER Oct 2018
(if any): Address: Section B Disclosu re Only wmpl8te if the exarniner needs lo highh'ghl material m8tters of concern (see CC32, Indepenéent examination of charity accounts: directions and guidance for examiners). Glva h8r• brfof detslls 01 any Itèms that the examiner wi8hg8 to dlsdose. IER Oct 2018