## **Trustees’ Annual Report for the period** ## **From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date** ## **Charity name: Tunbridge Wells Grammar School for Boys PTA** ## **Charity registration number: 1027114** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Objects of the association are to**
**advance the education of pupils in the**
**school in particular by: developing**
**effective relationships between the staff,**
**parents and others associated with the**
**school and engaging in activities or**
**providing facilities or equipment which**
**support the school and advance the**
**education of the pupils attending it**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Main fundraising activities for the year**
**included the Christmas and summer**
**raffles, a chocolate tombola, a non-**
**uniform day, a summer fete as well as**
**the sale of uniform and calendars.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| Contribution made by volunteers Other ## **Achievements and Performance** ||SORP
referenc
e|| |---|---|---| |Summary of
the main
achievement
s of the
charity,
identifying
the difference
the charity’s
work has
made to the
circumstance
s of its
beneficiaries
and any
wider
benefits to
society as a
whole.|Para
1.20|**The PTA was able to donate in excess of £22,000 to the**
**school:**
Perspex, Timber, Bit Set for DT
£637.76
Cymbol, Digital Sound Desk for Music
£809.99
Pans, Blast Freezer for Food Tec
£2,725.59
Chess Sets for Inclusion
£166.60
Basketball Shirts for PE
£307.45
Wall Paint for Art
£58.00
Shakespeare Schools Festival for Drama
£1,253.00
Teachvid and Chris Dennis Talk for MFL
£480.00
Apparatus and 10 Microscopes for
Science
£3,355.06
Shelving Units for Art
£150.00
Ice Creams for Year 11 Leavers
£456.00
Data Loggers for Science
£3,853.50
10 Microscopes for Science
£1,660.00
Board Games for Inclusion
£265.17
Digital Theatre Subscription for Drama
£1,339.90
Ice Cream Makers, Air Fryer etc for Food
Tech
£2,358.34
Extraction and Filters for Laser Cutter for
DT
£3,039.00| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity was a going concern with**
**no debts and significant reserves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held until sufficient funds**
**are raised for projects for the benefit of**
**the school.**| |Amount of reserves held|Para 1.22|**The accounts held a total of £46,087.10,**
**at the end of the financial year.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Tunbridge Wells Grammar School for Boys PTA| |---|---| |Other name the charityuses|TWGSB PTA| |Registered charitynumber|1027114| |Charity’s principal address|St John’s Road
Tunbridge Wells
Kent
TN4 9XB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Natalie Russell|||| ||Sophie Rose|||| ||Coral Martin|Treasurer||| ||Jo Bruce|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Coral Martin **Position (eg Secretary,** Treasurer and Trustee **Chair, etc)** ~~—~~ **Date** 03/11/24 ~~|~~ ## **TWGSB PTA** ## **Year End Summary Accounts from 01 Sep 2023 to 31 Aug 2024** ## **Year End Account Balances** |Cash
Current Account
Deposit Account
Stripe Balance
Sum UpBalance|Balances 31-Aug-23
Balances 31-Aug-24
Change from Previous Year| |---|---| ||326.50
£
3,085.89
£
2,759.39
£
18,366.99
£
6,939.21
£
(11,427.78)
£
29,781.27
£
36,062.00
£
6,280.73
£
-
£
-
£
-
£
-
£
-
£
-
£| |Total|48,474.76
£
46,087.10
£
(2,387.66)
£| ## **Income and Expenditure** |Activity||Income||Expenditure||Net|| |---|---|---|---|---|---|---|---| |School Uniform|£|2,440.50
|£|31.08
|£||2,409.42
| |Donations|£|5,158.00
|||£||5,158.00
| |Gift Aid|£|1,233.02
|||£||1,233.02
| |Easyfundraising|£|42.38
|||£||42.38
| |Interest|£|480.73
|||£||480.73
| |Other Income|£|22.00
|||£||22.00
| |Insurance|||£|153.00
|£||(153.00)
| |Other Expenditure|||£|224.60
|£||(224.60)
| |Christmas Concert Sevenoaks|£|246.50
|£|123.36
|£||123.14
| |Own Clothes Day December 2023|£|2,463.89
|£|75.39
|£||2,388.50
| |Christmas Concert Tunbridge Wells|£|467.50
|£|188.19
|£||279.31
| |Chocolate Tombola Christmas 2023|£|1,940.01
|£|552.18
|£||1,387.83
| |Raffle Christmas 2023|£|2,729.00
|£|1,012.90
|£||1,716.10
| |Christmas Calendar 2023|£|1,074.80
|£|-
|£||1,074.80
| |Quiz Night March 2024|£|908.50
|£|645.41
|£||263.09
| |Year 8 Disco Sevenoaks|£|1,499.10
|£|658.25
|£||840.85
| |Lord of the Flies Sevenoaks|£|138.85
|£|0.51
|£||138.34
| |Summer Fete 2024|£|4,553.54
|£|1,555.52
|£||2,998.02
| |School Awards|£|479.90
|£|130.13
|£||349.77
| |SubTotals|£|25,878.22
|£|5,350.52
|£||20,527.70
| ## **Funding of TWGSB Requests** |Perspex, Timber, Bit Set for DT|£|637.76
| |---|---|---| |Cymbol, Digital Sound Desk for Music|£|809.99
| |Pans, Blast Freezer for Food Tec|£|2,725.59
| |Chess Sets for Inclusion|£|166.60
| |Basketball Shirts for PE|£|307.45
| |Wall Paint for Art|£|58.00
| |Shakespeare Schools Festival for Drama|£|1,253.00
| |Teachvid and Chris Dennis Talk for MFL|£|480.00
| |Apparatus and 10 Microscopes for Science|£|3,355.06
| |Shelving Units for Art|||£|150.00
||| |---|---|---|---|---|---|---| |Ice Creams for Year 11 Leavers|||£|456.00
||| |Data Loggers for Science|||£|3,853.50
||| |10 Microscopes for Science|||£|1,660.00
||| |Board Games for Inclusion|||£|265.17
||| |Digital Theatre Subscription for Drama|||£|1,339.90
||| |Ice Cream Makers, Air Fryer etc for Food|Tech||£|2,358.34
||| |Extraction and Filters for Laser Cutter for|DT||£|3,039.00
||| |SubTotals|||£|22,915.36
||| |Totals|£|25,878.22
|£|28,265.88
|£|(2,387.66)
| CHARITY COMMISSION FOR El+lGLAND hJ4D WALES Independent examiner's report on the accounts Sectioii A Indepeiiderit Examiiicr s Report Report to th8 trustoes rr46£ gJ(%12* On accounts for the year ended Charfty no Ilf any) (12? IIL Set out on pag I report to thè Irustees on my axamination of th8 accounts of the above charlty ("the Trust") for the ye8r ended Re8ponslbllltl?s and ba81s of report As the charitys trustees. you are responslble for the preparatlon of the accounts in accordance with the requirements ofthe Charities Act 2011 (Ih8 Ad,). I report in respect of my examination of the Trust's accounts carried out und8r séction 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions giv8n by th8 Charity Commission under sectlon 145(5)(bl of the Act. Ind•p•ndonl tThe charlty's gross Income exceeded £250.000 and l am quallfied to examlnerf• Statsmenl undertake the examination by being a qualified member of [insert name of apph'cable listad bodyll. D8let81 l il not applicJèle. I have completed rny examlnatlon. I conflrm that no material Matte￿ h8ve come to My att8ntion in conn8Ction with th8 examination (other than that disclos8d b81ow") which gives m8 C8US8 to b81iev8 that in, any material r8SP8cL' the accounling reccrds wer8 not k8Pt in accordance with 8ection 130 of the Charities Act: or the Éocounts dld not accord ￿th the accounllng records,, or Ihe 8ccount$ dld not comply wlth the 8ppIIc8ble requlrement8 Goncerning the form and content of accounts set Dut in the Charities {Account8 and Reports) Regulations 2008 other than any r8quir8ment that the accounts give 8 'true and fair, view whlch 18 not a matter consldered as part of an Independent examlnallon. I have no concems and have come across no other matlars in conn6Gtion with th8 examination to vthich att8ntion should be dra￿ in this report in order to enable a proper understsnding of the accounts lo be reached. ' Plaase delét8 tha wonl the br8ck8ts if thgy do not apply. Slgned: Date: Nam•: R•l•vant professlonal quallflcatlon(g) or body CWfddJ triiffore QFWA&￿L4yr If1J￿h￿, (141Éb) IER Oct 2018 (if any): Address: Section B Disclosu re Only wmpl8te if the exarniner needs lo highh'ghl material m8tters of concern (see CC32, Indepenéent examination of charity accounts: directions and guidance for examiners). Glva h8r• brfof detslls 01 any Itèms that the examiner wi8hg8 to dlsdose. IER Oct 2018