2023-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] September 2022 Period start date To 31[st] August 2023 Period end date

Charity name: Tunbridge Wells Grammar School for Boys PTA

Charity registration number:

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Objects of the association are to advance the education of pupils in the school in particular by: developing effective relationships between the staff, parents and others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils attending it
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Main fundraising activities for the year included the Christmas and summer raffles, a chocolate tombola and non- uniform day and cheese and wine night, summer fete as well as the sales of uniform and calendars.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Contribution made by Para 1.38 volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The PTA were able to donate in excess of £30,000 to the school: MFL Books £131.74 Music Equipment including a keyboard £1645.07 PE Kit £473.95 Online French Subscripton for MFL £277.76 Food Tech Larder Fridge £299.17 Bench £2,175.80 Library Books £13.98 Voice Recorders and Microphones for Media Studies £167.78 PE Sports Jerseys £740.00 Library Books £1,862.11 Electric Guitar for Music Department £119.17 3 Laptops, screen and interactve display for Science £5241.06 Microbit Accessories for IT Department £890.00 Batle of the Bands Prizes £138.03 Furniture for Sixth Form Centre £9,481.00 2 Portable Keyboards and 32 stereo plugs for the Music Department £534.68 CNC Machine £6,506.66

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising

activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity was a going concern with no debts and significant reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held until sufficient funds are raised for projects for the benefit of the school.
Amount of reserves held	Para 1.22	The accounts held a total of £48,474.76, at the end of the financial year.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Tunbridge Wells Grammar School for Boys PTA
Other name the charityuses	TWGSB PTA
Registered charitynumber	1027114
Charity’s principal address	St John’s Road Tunbridge Wells Kent TN4 9XB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Natalie Russell	Chair
	Sophie Rose
	Coral Martn	Treasurer	From 14thSeptember 2022
	Jo Bruce	Events Co-ordinator

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Coral Martin

Position (eg Secretary, Treasurer and Trustee Chair, etc)

Date 12/06/24

TWGSB PTA

Year End Summary Accounts from 01 Sep 2022 to 31 Aug 2023

Year End Account Balances

Cash Current Account Deposit Account Stripe Balance Sum Up Balance Paypal Balance	Balances 31-Aug-22 Balances 31-Aug-23 Change from Previous Year
	£ 0.49 £ 326.50 £ 326.01 £ 4,355.86 £ 18,366.99 £ 14,011.13 £ 40,836.56 £ 29,781.27 £ (11,055.29) £ 862.76 £ - £ (862.76) £ 89.48 £ - £ (89.48) £ 1.00 £ - £(1.00)
Total	£ 46,146.15 £ 48,474.76 £ 2,328.61
Income and Expenditure
Actvity School Uniform Donatons Science Equipment Donatons Gif Aid Amazon Smile Easyfundraising Interest Other Income Insurance Other Expenditure Fizz n Chips Sixth Form Open Evening Sixth Form Optons Evening Year 7 Meet The Tutor Rafe Christmas 2022 Chocolate Tombola 2022 Own Clothes Christmas 2022 Christmas Calendars 2022 Christmas Concert Batle of the Bands March 2023 Year 7 Disco April 2023 Treasure Island Play April 2023 Own Clothes Day April 2023 Cheese and Wine Sevenoaks June 2023 Festval of Arts June 2023 Year 8 Disco Sevenoaks Summer Fete 2023 School Awards 2023 Chocolate Tombola Sevenoaks July 2023	Income Expenditure Net £ 2,467.00 £ 31.71 £ 2,435.29 £ 6,461.00 £ 6,461.00 £ 131.48 £ 7.72 £ 123.76 £ 5,469.74 £ 5,469.74 £ 473.53 £ 473.53 £ 89.98 £ 89.98 £ 182.76 £ 182.76 £ 42.00 £ 42.00 £ 140.00 £ (140.00) £ 322.78 £ (322.78) £ 729.20 £ 707.39 £ 21.81 £ 59.10 £ 241.28 £ (182.18) £ 20.20 £ 30.13 £ (9.93) £ 123.70 £ 26.50 £ 97.20 £ 2,984.00 £ 648.50 £ 2,335.50 £ 1,642.92 £ 371.25 £ 1,271.67 £ 1,199.76 £ - £ 1,199.76 £ 1,208.30 £ - £ 1,208.30 £ 664.10 £ 294.93 £ 369.17 £ 599.60 £ 183.58 £ 416.02 £ 1,512.40 £ 789.49 £ 722.91 £ 485.75 £ 260.88 £ 224.87 £ 2,108.13 £ 2.96 £ 2,105.17 £ 1,183.92 £ 415.12 £ 768.80 £ 419.00 £ 176.19 £ 242.81 £ 1,807.79 £ 922.81 £ 884.98 £ 8,281.13 £ 2,375.68 £ 5,905.45 £ 462.00 £ 26.53 £ 435.47 £ 193.51 £ - £ 193.51
SubTotals	£ 41,002.00 £ 7,975.43 £ 33,026.57

Funding of TWGSB Requests

MFL Books		£ 131.74
Music Equipment including a keyboard		£ 1,645.07
PE Kit		£ 473.95
Online French Subscripton for MFL		£ 277.76
Food Tech Larder Fridge		£ 299.17
Bench		£ 2,175.80
Library Books		£ 13.98
Voice Recorders and Microphones for Media Studies		£ 167.78
PE Sports Jerseys		£ 740.00
Library Books		£ 1,862.11
Electric Guitar for Music Department		£ 119.17
3 Laptops, screen and interactve display for Science		£ 5,241.06
Microbit Accessories for IT		£ 890.00
Batle of the Bands Prizes		£ 138.03
Furniture for Sixth Form Centre		£ 9,481.00
2 Keyboards and 32 stereo plugs for the Music Department		£ 534.68
CNC Machine		£ 6,506.66
SubTotals		£ 30,697.96
Totals	£ 41,002.00	£ 38,673.39 £ 2,328.61

CHARITY COMMISSION FOR ENGLAND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Ro1>Ort to tho twstees 4w41 iQ4cknAk) On accounts for the year endod Chartty no (If any) 21 |?123 l (SL?114 Set out on pages I report to the trustees cm my examination of the accounts of the above charity llhe Trust") fcf the year ended a i lknl. As the ch8rtys ITUSt8es, you are r8sponslb18 for the preparation of the acc4)unts in a{￿￿danCE vlth the requlrements of the Charities Act 2011 (Ihe Acf). Reapon8lbllltles and basls of report I report In resp8Ct of my examination of the Trust's accounts canied out under sects'on 145 of the 2011 Act and in ¢arrying out my examination. I have followed 811 the apF4ic8ble Direclions given by the Charity Commi88i¢Jl under secllon 145(S)Ib) of the Act. Independent tT •xamln•rfs statement dto name of I have compleled my exarnlnallc￿. I confim that no m8terl81 matters h8V8 come to my attention in connection Y•llh the examination {other than that disclosed bel(M") vknich gives me cause to bebeve that in. any material the ac(¥)u￿1ng records not kept in accordance wllh section 130 of the Charities Acl,. or the ac￿Unts did not acojrd wlth th8 accountlng records., or tho accounts did not compty wth the applicable requirements conceming the fotTn and ￿nIent of accwnts set out in the Charities (Accounts and Reports) Regulations 2008 other than any ￿quirement that the accounls give a 'true and fairf wew vthich is not a matter considered as part of an indèpendent examinatTron. I have no cJ)ncems and have come across no other matters in connecti with Ihe examination to *thich attention should be dravm in this report in ¢)rder to enable a proper understanding of the accounls to be reached. ' Please d61et8 lh6 in the brackets rf they do not apply. Signed: Dat•: Name: iJ7 Relevant prof0651onal qualM&itlon(sl or body IN(Tr￿r£ eTrI<hLL￿￿ft Oct 2018 IER

frf any): Address: 6EWE Thw Section B Disclosure Only complete rf the examiner needs to highlight material matters of conc8m (see CC32. Inder￿dent examination of d)arity accounts: directi￿8 an(1 guidance for examiners). Glve here brlef detall• of any Items that the èxamlnér wlsh•s to dlscloso. IOflfPLI(•£LC IER Oct 2018