## **Trustees’ Annual Report for the period** **From 1[st] September 2022 Period start date To 31[st] August 2023 Period end date** ## **Charity name: Tunbridge Wells Grammar School for Boys PTA** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Objects of the association are to**
**advance the education of pupils in the**
**school in particular by: developing**
**effective relationships between the**
**staff, parents and others associated**
**with the school and engaging in**
**activities or providing facilities or**
**equipment which support the school**
**and advance the education of the pupils**
**attending it**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Main fundraising activities for the year**
**included the Christmas and summer**
**raffles, a chocolate tombola and non-**
**uniform day and cheese and wine night,**
**summer fete as well as the sales of**
**uniform and calendars.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The PTA were able to donate in excess**
**of £30,000 to the school:**
MFL Books
£131.74
Music Equipment
including a keyboard
£1645.07
PE Kit
£473.95
Online French
Subscripton for MFL
£277.76
Food Tech Larder
Fridge
£299.17
Bench
£2,175.80
Library Books
£13.98
Voice Recorders and
Microphones for
Media Studies
£167.78
PE Sports Jerseys
£740.00
Library Books
£1,862.11
Electric Guitar for
Music Department
£119.17
3 Laptops, screen and
interactve display for
Science
£5241.06
Microbit Accessories
for IT Department
£890.00
Batle of the Bands
Prizes
£138.03
Furniture for Sixth
Form Centre
£9,481.00
2 Portable Keyboards
and 32 stereo plugs for
the Music Department
£534.68
CNC Machine
£6,506.66| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising||| |activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity was a going concern with**
**no debts and significant reserves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held until sufficient funds**
**are raised for projects for the benefit of**
**the school.**| |Amount of reserves held|Para 1.22|**The accounts held a total of £48,474.76,**
**at the end of the financial year.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Tunbridge Wells Grammar School for Boys PTA| |---|---| |Other name the charityuses|TWGSB PTA| |Registered charitynumber|1027114| |Charity’s principal address|St John’s Road
Tunbridge Wells
Kent
TN4 9XB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Natalie Russell|Chair||| ||Sophie Rose|||| ||Coral Martn|Treasurer|From 14thSeptember 2022|| ||Jo Bruce|Events Co-ordinator||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Coral Martin **Position (eg Secretary,** Treasurer and Trustee **Chair, etc)** **Date** 12/06/24 ## TWGSB PTA ## Year End Summary Accounts from 01 Sep 2022 to 31 Aug 2023 ## Year End Account Balances |Cash
Current Account
Deposit Account
Stripe Balance
Sum Up Balance
Paypal Balance|Balances 31-Aug-22
Balances 31-Aug-23
Change from Previous Year| |---|---| ||£ 0.49 £ 326.50 £ 326.01
£ 4,355.86 £ 18,366.99 £ 14,011.13
£ 40,836.56 £ 29,781.27 £ (11,055.29)
£ 862.76 £ - £ (862.76)
£ 89.48 £ - £ (89.48)
£ 1.00 £ - £(1.00)| |Total|£ 46,146.15 £ 48,474.76 £ 2,328.61| ||| |Income and Expenditure|| |Actvity
School Uniform
Donatons
Science Equipment Donatons
Gif Aid
Amazon Smile
Easyfundraising
Interest
Other Income
Insurance
Other Expenditure
Fizz n Chips
Sixth Form Open Evening
Sixth Form Optons Evening
Year 7 Meet The Tutor
Rafe Christmas 2022
Chocolate Tombola 2022
Own Clothes Christmas 2022
Christmas Calendars 2022
Christmas Concert
Batle of the Bands March 2023
Year 7 Disco April 2023
Treasure Island Play April 2023
Own Clothes Day April 2023
Cheese and Wine Sevenoaks June 2023
Festval of Arts June 2023
Year 8 Disco Sevenoaks
Summer Fete 2023
School Awards 2023
Chocolate Tombola Sevenoaks July 2023|Income
Expenditure
Net
£ 2,467.00 £ 31.71 £ 2,435.29
£ 6,461.00
£ 6,461.00
£ 131.48 £ 7.72 £ 123.76
£ 5,469.74
£ 5,469.74
£ 473.53
£ 473.53
£ 89.98
£ 89.98
£ 182.76
£ 182.76
£ 42.00
£ 42.00
£ 140.00 £ (140.00)
£ 322.78 £ (322.78)
£ 729.20 £ 707.39 £ 21.81
£ 59.10 £ 241.28 £ (182.18)
£ 20.20 £ 30.13 £ (9.93)
£ 123.70 £ 26.50 £ 97.20
£ 2,984.00 £ 648.50 £ 2,335.50
£ 1,642.92 £ 371.25 £ 1,271.67
£ 1,199.76 £ - £ 1,199.76
£ 1,208.30 £ - £ 1,208.30
£ 664.10 £ 294.93 £ 369.17
£ 599.60 £ 183.58 £ 416.02
£ 1,512.40 £ 789.49 £ 722.91
£ 485.75 £ 260.88 £ 224.87
£ 2,108.13 £ 2.96 £ 2,105.17
£ 1,183.92 £ 415.12 £ 768.80
£ 419.00 £ 176.19 £ 242.81
£ 1,807.79 £ 922.81 £ 884.98
£ 8,281.13 £ 2,375.68 £ 5,905.45
£ 462.00 £ 26.53 £ 435.47
£ 193.51 £ - £ 193.51| |SubTotals|£ 41,002.00 £ 7,975.43 £ 33,026.57| ## Funding of TWGSB Requests |MFL Books||£ 131.74| |---|---|---| |Music Equipment including a keyboard||£ 1,645.07| |PE Kit||£ 473.95| |Online French Subscripton for MFL||£ 277.76| |Food Tech Larder Fridge||£ 299.17| |Bench||£ 2,175.80| |Library Books||£ 13.98| |Voice Recorders and Microphones for Media Studies||£ 167.78| |PE Sports Jerseys||£ 740.00| |Library Books||£ 1,862.11| |Electric Guitar for Music Department||£ 119.17| |3 Laptops, screen and interactve display for Science||£ 5,241.06| |Microbit Accessories for IT||£ 890.00| |Batle of the Bands Prizes||£ 138.03| |Furniture for Sixth Form Centre||£ 9,481.00| |2 Keyboards and 32 stereo plugs for the Music Department||£ 534.68| |CNC Machine||£ 6,506.66| |SubTotals||£ 30,697.96| |Totals|£ 41,002.00|£ 38,673.39 £ 2,328.61| CHARITY COMMISSION FOR ENGLAND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Ro1>Ort to tho twstees 4w41 iQ4cknAk) On accounts for the year endod Chartty no (If any) 21 |?123 l (SL?114 Set out on pages I report to the trustees cm my examination of the accounts of the above charity llhe Trust") fcf the year ended a i lknl. As the ch8rtys ITUSt8es, you are r8sponslb18 for the preparation of the acc4)unts in a{￿￿danCE vlth the requlrements of the Charities Act 2011 (Ihe Acf). Reapon8lbllltles and basls of report I report In resp8Ct of my examination of the Trust's accounts canied out under sects'on 145 of the 2011 Act and in ¢arrying out my examination. I have followed 811 the apF4ic8ble Direclions given by the Charity Commi88i¢Jl under secllon 145(S)Ib) of the Act. Independent tT •xamln•rfs statement dto name of I have compleled my exarnlnallc￿. I confim that no m8terl81 matters h8V8 come to my attention in connection Y•llh the examination {other than that disclosed bel(M") vknich gives me cause to bebeve that in. any material the ac(¥)u￿1ng records not kept in accordance wllh section 130 of the Charities Acl,. or the ac￿Unts did not acojrd wlth th8 accountlng records., or tho accounts did not compty wth the applicable requirements conceming the fotTn and ￿nIent of accwnts set out in the Charities (Accounts and Reports) Regulations 2008 other than any ￿quirement that the accounls give a 'true and fairf wew vthich is not a matter considered as part of an indèpendent examinatTron. I have no cJ)ncems and have come across no other matters in connecti with Ihe examination to *thich attention should be dravm in this report in ¢)rder to enable a proper understanding of the accounls to be reached. ' Please d61et8 lh6 in the brackets rf they do not apply. Signed: Dat•: Name: iJ7 Relevant prof0651onal qualM&itlon(sl or body IN(Tr￿r£ eTrI