HILLINGDON WEST SCOUT DISTRICT ANNUAL REPORT 2025 Scouts Hillingdon West HILLINGDON WEST DISTRICT SCOUTS
HILLINGDON WEST DISTRicf SCOUT COUNCIL Annual General Meeting Tuesday 20" May 2025 Perseverance Scout HQ 86 Sweetcroft Lane, Uxbridge, UB10 9LQ Time 8.00pm AGENDA Introduction and welcome Apologles for absen Governance topics Approve the minutes of the Annual General Meeting held on 2010512024 b. Adopt the model constitution from Policy. Organisation and Rules {POR) c. Note the District's finanaal ye d. Agree the number of members that may be appointsd to the Trustee Board (minimum 5. maximum 12) e. Agree the quorum forfuture meetings of the District Scout Council {excluding this AGM) Review of the previous year The District Lead Volunteer's review of Scouting in Hillingdon West District b. Receive and consider the Annual Report of the Distrirt Trustse Board, incLuding the annuaL Ststement of the Accounts Making appointments a. Appoint the District Chair. following recommendation from the open selection prOsS initiated by the District Trustee Board b. Appointthe District Treasurer. following recommendation from the open selection prOsS initiated by the District Trustee Board c. Appoint members of the District Trustee Board. following recommendations from the open selection prOsS initiated by the District Trustee Board d. Appoint the Suutineer I Independent Examiner e. Nominate representatives of the District Scout Counal to represent the District on the County Scout Council (maximum 2n0) Closing remarks and any other business Awards & Presentations The County Commissioner Refreshments
th Minutes of the 2 Hillingdon West Annual Genernl Meeting held on 20 May 2024 1. Welcome Jennipher Marshall- Jenkinson (Hillingdon West Chair) thanked everyone for coming. there was a great attendance tonight. She welcomed everyone to the 2nd AGM of Hillingdon West. She thanked Kevin Brown who as Treasurer of Uxbridge had done a great deal of hard work in combining the two sets of accounts and thank you to Alan Stack for his efforts since Kevin left. We now have a very healthy bank account and we need to encourage more youngsters to join the District and help to spend that money. We also need a new committee to work out ways to grow the District. She asked for volunteers? Jennipher also thanked our special guest, Chad Lake, (County Chair) for attending. Jennipher then did a quick review of the year and summary of events to come. We stsrted with a very successful fun day last summer, well ted for by SASU and we hope to run another this year. Sadly, our plans for St George's Day had to be Canlled but hopefully this event will run next year. 5 members of SASU were awarded the King's Medal for helping support Scouts at the Coronation. Congratulations! We are looking forward to our first Distrid camp with over 400 attendees. The new District Badge will be handed out tonight. We are looking forward to greater co-operation between the two old Districts in future as we merge into one. 2. Apologies for absence Apologies were reiVed from Cathy Mutlow (County Commissioner) Harvey O'Rourke, Michael Miller, John Amold, Rebecca Amold, Bary Stevens, lan Phillips, Doug Hester, Matthew Stanton, Andrew Tery, Martin Sharp, Samantha Sharp. Penny Shervill. Josie Gold and Maggie Mourad. Also 7th Hillingdon Cub Leaders and 2nd Ickenham Cub Leaders could not attend as they meet on Mondays. 3. Governance Topics a) Approval of the minutes of the AGM held on 2410412023 Approved by show of hands b) Adopt the model Constitution from Policy, Oryanisation and Rules (POR) Adopted by show of hands c) Note the District's financial year This was proposed as April 1st 2024 to 31st Marth 2025 Approved by show of hands d) Approve appointed and Community members of the District Scout Council There are none e) Agree the number of members that be appointed to the Trustee Board A maximum of 12 is recommended. There are 10. meaning there are 2 more spaces Agreed by show of hands fj Agree the quorum for future meetings of the Distrfct Scout Council (excluding this AGM) Meetings of the District Scout Council - Agreed as 12 Meetings of the District Trustee Board - Agreed as 6 Meeting of any District sub-(x)mmittee - Agreed as 6 Agreed by show of hands
4 a) Review of the previous year Mike Harrison (Distn'ct Lead Volunteer) said the merger is going well but we are not there yet. The first big event is our District Camp at the start of June. All activities are booked at Paccar from 10-1 on Saturday He reminded everyone that they need to make sure that their training is up to date (Safety, Safeguarding and First Response) Dave Browning (District Training Manager) will send reminders when your training needs renewing. Mike aimed to get all Census figures in earlier this year than last year. He did not achieve this as the Census was more complicated. He reminded all groups to get theirAGMs booked as %)on as possible. These are important to provide a committee to support the leaders in Scouts"ng. It is sad there is so little involvement of parents in Scouting, but we must keep on tying to engage them. Mike wanted to thank Jery and Georgia for all their hard worf( as his assistants and finally he wanted to say thank you to all the leaders for all they do. 4 bl Recelve and consider the Annual Report of the Dlstrict Trustee Board Includlng the annual Statement. Alan Stack (District Treasurer) said he faces 3 challenges as Treasurer To persuade groups to share their accounts with the District To persuade groups to use on-line banking To remind groups to make Iheir payments on time. There were 3 questions from the floor What are designated funds? Alan explained that these were the funds of Perseverence Scout Group and 1st Hillingdon Scout Group both of whith have ceased to exist. The fvnds from these 2 groups have been put into long tenn savings accounts. Was the District prepared to match fund any large scale expeditions/events like Kanderstag? Mike replied that he wasn't prepared to match fvnds but the District would make a contribution,. it hadn't been decided how much yet. He reminded everyone that the Jack Petchey fund was available as an additional source of funds. Importantly, he added, if we don't claim it, we lose it. Was there any help available from the Council? Jennipher explained her reluctance to approach the Council. They are looking to increase the amount the take from each group in tenns of renurates so the District was trying NOT to contact the Council. S. Maklng Appolntments al Appoint the Dlstrfct Chalr (following coM*ndatA0n from the open 8electlon Initiated by the District Trustee Board) Jennipher Marshall- Jenkinson was proposed and aCpted. This was approved by a show of hands b) Appolnt the Distrlct Treasurer (following rpcommendation from the open selectlon initiated by the District Trustee Board) Alan Stack was proposed and accepted This was approved by a show of hands
c) Appolnt members of the District Trustee Board (following recommendation from the open selection initiated by the District Trustee Board) Mike nominated Dave Browning, Yvonne Sharp, Sandeep Patel, Kiera Patel, Jacq Tumer and Hilary Stack. He asked if there were any more volunteers. None were forthcA)ming in the meeting. This was agreed by a show of hands. d) Appoint the Auditor Alan proposed Mr Baljit Gill, who had done such a diligent job this year. Dave Browning seconded this. This was approved by the floor. e) Nominate representatives of the Distrfct Scout Council to represent the Dlstrlct on the County Scout Councll Mike nominated Keira Patel and Harvey O'Rouke This was agreed by a show of hands 6. Closlng Remarks and any other buslness Jennipher congratulated Andrew Terry for his award from the Council, as announced in Hillingdon People. She also reminded groups to theck their entries on the ScoLrt website to make sure they are accurate. Dave said new District badges were available to all groups tonight, based on their Census numbers. if they need any more, they are available from Dylan Richards (Badge Secretary) at 75p each. 7. Awards and Presentatlons Commissioners Cups. These were previously nominated by ADCS and awarded to groups or indiifjdual leaders in Hayes and Harfington, but this will now be extended across the whole new district. ommissioners Cu for Beavers awarded to Becky Amold of 7th Hillingdon for all her hard work in running an exlIent programme. Commissioners Cu for Cubs awarded to Alex Old of 2r#J Uxbridge for running a very good programme, attending all Cub events and helping the ADC. ommissioners for couts awarded to Chris Troughton of 2nd Uxbridge for all his help at District events in the past year. ommissioners Cu for Ex lorers was not presented this year. olin Memorial Cu , awarded in honour of Colin Sharp. an ex DC of H & H, to a leader who has done great service for the group. section or District. This year, Yvonne Sharp awarded it jointly to Dave Browning and Mike Harrison for all their hard work, behind the scenes, to bring the two districts together. Service Awards. There were none
- County Commissioner Chad Lake (County Chair) spoke on behalf of the County Commissioner. who was unable to attend. We are all finding a lot of changes in our Scouting life and he asked why are there all these changes?
- He said many were at the request of the Charity Commission because our govemance was not as it should be so they suggested some thanges, which have changed the way ourAGM was conducted tonight, for example. Dave Browning has sent an advi sheet to all groups about how to hold an AGM. Chad recommended two webinars which are coming up soon to help groups bring their systems up-t(Fdate.
- In 2019 there was a widely publiased death of a scout on the Great Omie and Scouting received a lot of uits'cism for this, so our safety rules and regulations are being changed as a result. The final report will come out in the summer. Please read carefully.
- In this district we have eXperiend a third thange - the merger of two old districts. Chad feels it was a good thing to do and seems to be working well. Finally, he said a big thank you. on behalf of all the children in Hillingdon West. They have a lot of fun and enjoyment in Scouting and that is all down to the hard work of the leaders. Thank youl Meeting closed at 9.05. 52 (signed in)
Hillingdon West District Scout Council Trustees Annual Report For the period 1 St April 2024 to 31 St March 2025 References and Administration detsils Charity name: Registered Charity number: Scout Registered number: Hillingdon West District Scout Council 126901 12233982 Charity principal address: The Scout Headquarters 86 Sweetcroft Lane Uxbridge. UB10 9LQ Trustse Name Office Dates acted if not whole ear Jennipher Marshall-Jenkinson Alan Stack Jacqueline Turner Kiera Patel Sandeep Patel Yvonne Sharp David Browning Karen Tempest Hilary Stack Darren Butcher District Chair District Treasurer as of 711112024 as of 711112024 as of 711112024 Ex-officio trustees Michael Harrison Harvey O'Rourke District Commissioner District Youth Commissioner Bankers.. Lloyds Bank PLC Lewisham Branch Advisers (Independent Examiner) Mr Baljit Gill
Report of the Trustees 2025. Introduction The Trustees present their report for the year ending 31st Marth 2025. Structure Governance and Mana ement The District is part of Greater London Middlesex West Scout County and its goveming documents are those of the Scout Association. They comprise a Royal Charter, which in tum gives authority to the Bye Laws and the Policy, Organisation and Rules (POR) of the Scout Assoaation. The District is a Trust established under the rules that are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association The District is managed by the District Trustee Board, the members of which are the 'Charity Trustees, of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 8 other appointed Trustees (induding 2 Ex Officio Trustees andlor Co-opted trustees) and meets every 3 months. Members of the Trustee Board complete, Trustee learning, within the first 6 months of joining the Board. This District Trustee Board exsts to make SU the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for lrfe. Rlsk and Intemal Control Where the District does manage any buildings (Perseverance) it has in place systems of intemal ontrols that are designed to provide reasonable assurance against mismanagement or loss of funds. Within the District, where groups own their building, the District Trustees try to ensure that these groups have in place similar systems of intemal controls that are designed to provide reasonable assurance against mismanagement or loss of fvnds. The District has in plac8 Systems of intomal controls that are designad to provide raasonabla assurance against material mismanagement or loss, these include 2 signatories for all payments and a cornprehensive insurance policies to ensure that insurable risks are covered. Where possible these same controls apply to the groups within the district. With regard to district funds and investment decisions. the District Treasurer brings these matters to the Board of Trustees for all investment deasions and approvals. Ob ectlves and actlvities The Purpose of Scouting Scouting exists to actively engage and support young people in Iheir personal development, empowering them to make a positive contribution to society. The Values of Scoutlng As Scouts we are guided by these values: Integrity - We act with integrity. we are hones( trUstOrthY and loyal.
Respect - Vve have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths. beliefs and attitudes. Co-operation - We make a positive difference. we ccFoperate with others and make friends. The Scout Method Scouting takes pla when young people, in partnership wrth adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in adivities indoors and outdoors leam by doing share in spiritual reflection take responsibility and make cholS undertake new and thallenging activities make and live by their Promise. Public Benefrt Statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Achlevements and Perfonnance Dlstrfct Lead Volunteer report l am pleased to report that we have a very active district, with most groups embarking on camps, hikes and other activits.es and this runs a(xoss all sections fonn Beavers to Explorers. I would like to sinrelY thank the entire district team ft)r all their hard work and dedication over the past 12 months, to ensure we have a varied and great district programme of district events for the all of us to enjoy. I would include my personal thanks to David Browning, who as district adrninistrator, works in the back ground unseen most of the time, but whom does a tremendous amount ofwork for me and the entire district and without which I would flounder under an ever increasing pile of paperwork and admin tasks. Thank you Dald. I would also like to take this opportunity to thank Jennipher our District Chair and the rest of the Trustees for their advice and support over the past year. If one looks at the nsuS retums we were slightly down on last yearfs numbers, but l am not GonGemed, you have all done a fantastic job over the past year and you have managed to bring really good quality Scouting to over 850 young people in the London Borough of Hillingdon and you should all be very proud of what you as a volunteer in scouting have given to all of them. As with all youth organisations and Scouts is no exption in this, can I remind you all that it is essential that you try and engage with the parents of our young people to encourage them to spread the word out to other parents and frtends to encourage more young people to participate in Scouting and also, most importantly, to perhaps take that leap and either help as a trustee or indeed to become a leader or helper within their child's group or section. The new Scout Data base is finally up and running. although there are still one or bNo problems, but it is getti'ng better or l am told it is! We rentlY opened our very first Squirrel sertion at 2r¥J West Drayton and it now has 12 members which is fantastic news and we have plans to open another Squirrel ctIOn at 6th Hillingdon in the not too distant future.
We are progressing the required site dearan works at 1st Hillingdon, which On (x)mpleted will allow us to hand the site and buildings back to Hillingdon Counal. We have another planned work day on the 21° June and any help would be very much appreciated. My thanks to Waxwell, the PACCAR serqice team, for without their help, the work would have proven near impossible to progress. l am pleased to report that we have 6 groups of young people off to Kandersteg this August and I wish them well. l am sure they will have a fantastic time on the County Expedition. The recent St George's Day parade along Uxbridge high street to the Civic Centre on the 27th April was a huge success and we will certainly run it again next year, with perhaps some minor tweaks. My thanks to Karen Tempest, assisted by Yvonne Sharp, for organising this for us. They rtainlY did a fantastic job. As in previous years we have been asked to attend the Hayes Canal Festival on the 13th July with our kayaks and traversing wall and help with poliang both of these activities would be very much appreciated. Once again the SASU have done us proud, with their continued assistan at district events and for the catering at both the Christmas Leaderfs gathering and after this AGM. Some district events would not run without their support. So on behalf of the district, a big thank you, to all the members of our SASU. I mustn't forget the district fun day at PACCAR on the 18th October, when we have a Circus in a Big Tent for you all to enjoy. The maximum capacity is 600 and places are disappearing fast, so don't leave it too late to book your seat. on again, my Ihanks to Karen for organising this for us. Finally, I would repeat my thanks to all of you, for your hanl work and dedication to scouting over the last year, you have all done a fantastic job. Mike Hamson DC and District Lead Volunteer for Hillingdon West Dlstrlct Chalr of Trustee8 report Having read Mike Harrison - our District Lead Volunteer's report for the year, I have no wish to repeat any of his words, just to add that I have been delighted to be part of the very positive and enthusiastic Hillingdon West Scouts disln'ct this past year. The two districts of Hayes and Harfington and Uxbridge have merged very successfully since the inauguration just a couple of years ago, so much so that the atrnosphere within our district is extremely positive- as was shown during our cent St Georges Day parade where 380 Squirrels, Beavers, Cubs, Scouts, Explorers, Scout Network, SASU and Leaders came together to confim their allegiance to Scouting and what we offer all our members-All sorts of 'Skills for Lifel, We have worked as a 'team' very well this past year arKI thays what if s all about- team work and friendships that are ever-lasting. Long may this continue, though on-going success is only possible with new 'blood', so please continue to promote Scouting to friends and families to become members and most importantly enthusiastic leaders - who we cannot be without. Jennlpher MarJhall-Jenkinson Chair of District Trustees
Financial Revlew Introduction The Financial Report is provided in a separate document which accompanies this report. The District does not undertake any fvndraising activities but relies on income trom investments, rentals and subscriptions to fund various activities which it organises. Reserves Policy The Districfs policy on reserves is to hold sufficient resources to continue the tharitable activities of the District should income and fundraising activities fall shorL The District Trustee Board considers that the district should hold the following reserves. Reserves to cover the designated funds we hold: £68,000 Reserves for nonnal dislrict activity: £17,000 Total reserve £85.000 Declaration The Trustees dedare that they have approved the Trustees. Report above. Signed on behalf of the Chaiitys Trustees Signatures Full names Jennipher Marshall-Jenkinson Alan Stad( Posits"on District Chair District Treasurer Date 10.05.2025 10.05.2025
Hillingdon West Scout Council (Charity no.1026901) Receipts and Payments Account For the year 01104r2024 3110312025 Statement of assets and liabilities at the end of the year 2024125 Restrictod funds 2023124 Total funds Unrestri¢tsd funds Total funds Cash funds Lloyds Current AG¢ount Uoyd8 Deposit Account Uoyds 32 day Notic• Lloyds Flxed Tem) Deposit Accounts 2Q116 28 10252 16,198 52A81 26,353 25.254 880 26336 50,000 25.000 H & H emIer Buslness account Explorer Scouts Scout kllve Support 10 10 32230 26.312 1.803 1,733 Cash Totsl c8sh funds 457217 Othor monetary a•8ets Invostment ass•ts Sub totsl Non monetary assots for Badge 8to¢k Equlpoment & Trophles Sub total 2,461 1.000 3.461 2.461 1.000 3,461 Llablllti Sub total Total net as80ts 192,559 The above recelpts and payments account and statément of asmts and Ilabllftles wern approvod by the Trusteos on 24th Aprll 2025 arKI slgned on th•lr behalf by nature Chair Treasurer
Hillingdon West Scout Council (Charity no.1026901) Receipts and Payments Account For the year from 01104r2024 3110312025 Receipts and payments 2024125 Restrlctad funds 2023124 funds Total funds Total funds Receipts Membershlp Payments 51.528 41,514 Badge$ Beaver ktivity Cub Activity District W¢de Activltles 1,072 1.037 2,381 5,090 20 Exploror & Notwork Actlvlty Scout ktlvlty SAS Actlvlty 47,61S 35,752 1,215 1,843 49.457 1,683 81,330 Sub total 66.045 Grants Grants 5,500 6,669 Sub t¢)tal Fundraising ovents Igross) Sub t¢)tsl Scout Hall Income Persever8nce Rent81 Income 9,793 4,224 32,930 330 10,090 2,811 Perseverance Elec IGas 16th Hlllingdon Rental Income 161h Hllingdon EleclGas Hillingdon Rental Income Sub total 750 2.759 Investment Income Lloyds Deposit Lloyds 32 Day Interest Lk)yds Fixed tem) Inler8st 261.90 625.39 1235.79 Sub totsl 647 Total Gmss Income 68168.S6 171,152 104,307 Total receipts 189 102984 171.152
Hillingdon West Scout Council (Charity no.1026901) Receipts and Payments Account For the year from 01104r2024 3110312025 Receipts and payments 2024125 Restrlcted funds 2023124 Unrestricted funds Total funds Total funds Payments Charltable PayThents Membership Payments 51.049 4,148 1,269 44.078 1,23S AGM & Trustee Exes Badges Bank Chargesl Intest Beaver Activity Cub Activity District Wide Activities 1,303 168 12.203 288 4,066 30.896 ExplOr & Network Activty Scout Activ5ty SAS Activty Grants 41.697 1,335 1.773 11.000 1,545 Jamboree & Camp Support 725 Sub total Scout Hall Expenses Hillingdon Etec l Gas Hillingdon Insurance Hillingdon Maint l Ground rent Hillingdon water 16th Hillingdon EleclGas 16th Hill¢ngdon Insurance 16th Hillingdon Maint l Ground rent 16th Hillingdon water Perseverance Elec IGas 5.750 1,306 652 1.705 517 736 215 3.419 4.362 Per5everdn¢e Insurance 1.386 299 Perseverance Mainl l Ground rent 125 perseveran Water 207 Sub totsl Totsl Gross Expenditure Asset and Investment Total payments 71,764 t3928t
Net of r8ceipts/(payments) Transfers between funds Cash funds last year end Cash funds thls year end 57,210 100.017 143,771
Scouts Notes to the 24125 accounts Bank Accounts H&H Premium account closure process still ongoing We will move reserve 12sh to cam.dge & Counties Bank as the Lloyds accounts mature in 2CQ5. Redundant Scout H Perseverance Surplus in 24125 £8881.06 Building Sutvey on ex GuKle buikjing required. Sweetcroft Nursery have install8J a new kitchen 1st Hillin don £2408.29 Buikling Survey required Site clearance required Hall Clearnce required Dog club relocatirvJ in May 2025 16 Hillin don £30,000 received from group funds £2930 recewed from Surfflower nursery New rental rates in force from Sept 25. £3400 spent on repairs plus more to come in 25126 District Funds IncomelEx nditure Bank & cash Accounts AGM & Trustee Exe5 Beaver Activity Cub Activity debit credit debit credit debit credit Uoyds Current Account Cash £5,(P38.27 £950.(K) £1,222.41 £856.IX) £168.45 £33.00 £0. £o.(x) £81.(K) £L81.CK) £0. £51.00 Totals £5,098.27 £950.CK) £L303.41 £1.037.C £168.45 £84.00 Alan Stack 18/05125
Scouts Bank & cash Accounts District Wide Artivities Explorer & Network Activity Scout Activity debit credit debit credit debit credit Lloyds Current Account Cash £288.(X) £20.00 £12,202.87 £4,670.LX) £1.085.82 £895.00 £O.fX) £420.IJ) £0. £o.(x) £248.70 £320.00 Totals £12,202.87 £5.09).00 £288.) £20.CK) £1,334.52 £1.215.00 lorers Income and Ex nses 24 26 24125 nin Balance Income Ex Closin Balance Infinity Concord Excalibur Polaris Discovery Moorfield* £1,377.92 £1.354.40 £17,540.01 £4,436.34 £1,604.46 £11,948.06 £7,607.23 £5,718.75 £1,354.40 £18.732.15 £4,196.97 £2,228.19 £14,460.16 £7,666.04 £13,540.29 £13,268.02 £7,9)5.41 £12,694.35 Total £26,313.13 £47,614.55 £41,697.22 £32,230.46 SASU Income and Ex nses 24 25 24125 nin Balance Income Closin Balance SASU £1,733.28 £1.84250 £l.nZS6 £1.802.82 Grants AP Taylor Trust £5000 for Hayes and Harfington Groups- all distributed Southem Electric Small Business Grant 1st Hillingdon TSA Explorer Grant of £6000 distributed to F¥ro and Excalibur Explorer units Alan Stack 18/05125
Independent examinerfs report to the trustees of Hiuingdon West District Scout Council I report to the twstses on my examination of the accounts of the Hillingdon West Distrirt Scout Councilfor the year ended 31" march 2025 Responsibilities and basis of report As the charity trustee5 of the Hillingdon West District Scout CounciL you are rcspon5ibie for the preparation ol the accounts in accordance wtth the requirements of the Charities Act 2011 (the Act'l. I report in respect of my examination of the Hillingdon West Distrirt Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Cornmi55ion under sertion 1451511bl ol the ACL Independent examinerfs ststemert I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that any material respect accounting records were not kept in respect of the Hillingd¢)n West District Scout Counal as required by section 130 of the Actr. or 2. the accounts do not accord with those record& I havc no major concerns and have come auoss no other matters in connection wtth the examination. I would like to draw attention to the following points which in my opinion need to be addressed before production of the next accounts IYE 31" March 20261. l. The bank balance of £1.354.40 shown under"Polaris- could not be validated as no bank statement was available for the year endin9 date. Apparently, the account has been "blocked. for non-use. This needs to be resolved and the monies transferred to an open account 2. The bank balance of £9.63 shown under H&H Premium Account could not be validates as no bank statement was available. This aLso needs to be resolve(L 3. Badge Stock of £2,461 and Equipmerrttrrophies Stock of £l.000 could not be validated as no stock records are kept and an approximation is used. If no records are kept of these items, then these omounts should be expensed next year and a nil balance shown. As the value is not material thi5 would be a better way of treating fvrther purchase% If at any time in the future a much large¥ amount 15 PUTrha5ed. then pioper record5 of stock and movement need to be kept. 4. There is a lack of consistency in how the records for Explorer Accounts and SAS Activity are kept in relation to the other "entrties" due to different people being responble for those accounts. I suggest a consistent process is used li.e. one driven from the bank statements using the same classifications. In addition. in my opinion it is not correct to then consolidate those accounts into tho over311 accounts by showing their rosults on a separate line in Receipts and Payment5. They should be consolidated properly i.e. showing their figures consolidated into exh line of the Receipts and Payments. If that 15 riot the preferred option. then their accounts should be kept separate and have their own audiL Due to thi% the accounts for ExpLorer I SAS accounts have not been audi(ed to the same lev¢L 5. The appmach ol using common classification for Expense items and then separating items under receipts and payments by assuming all debits a payments and all credts a receipts is not ideaL I suggest a different classification is used for the Receipt and Payment e.g. Membership Payments Received should be ciassrfied as such and Mernbership Payments Paid should be classified as Such. Currently they are tiassified as-membership Payfflents- land then separated
on the whether they are debrt or credit-this approach is a risk if an adjustment is required. Signed: Baljit Gill Name.. BaUitGilL Relevant professional quaknfication or membership of professÉonèl b(wJies Irf any).. ACMA Addre55". 100 Long Lane Ickenham UBIO 8SU Date: 29" September 2025