HILLINGDON WEST
SCOUT DISTRICT
ANNUAL REPORT 2025
Scouts
Hillingdon West
HILLINGDON WEST
DISTRICT SCOUTS

HILLINGDON WEST DISTRicf SCOUT COUNCIL
Annual General Meeting
Tuesday 20" May 2025
Perseverance Scout HQ
86 Sweetcroft Lane, Uxbridge, UB10 9LQ
Time
8.00pm
AGENDA
Introduction and welcome
Apologles for absen
Governance topics
Approve the minutes of the Annual General Meeting held on 2010512024
b. Adopt the model constitution from Policy. Organisation and Rules {POR)
c. Note the District's finanaal ye
d. Agree the number of members that may be appointsd to the Trustee Board
(minimum 5. maximum 12)
e. Agree the quorum forfuture meetings of the District Scout Council {excluding this
AGM)
Review of the previous year
The District Lead Volunteer's review of Scouting in Hillingdon West District
b. Receive and consider the Annual Report of the Distrirt Trustse Board, incLuding the
annuaL Ststement of the Accounts
Making appointments
a. Appoint the District Chair. following recommendation from the open selection
prO￿sS initiated by the District Trustee Board
b. Appointthe District Treasurer. following recommendation from the open selection
prO￿sS initiated by the District Trustee Board
c. Appoint members of the District Trustee Board. following recommendations from
the open selection prO￿sS initiated by the District Trustee Board
d. Appoint the Suutineer I Independent Examiner
e. Nominate representatives of the District Scout Counal to represent the District on
the County Scout Council (maximum 2n0)
Closing remarks and any other business
Awards & Presentations
The County Commissioner
Refreshments

th
Minutes of the 2 Hillingdon West Annual Genernl Meeting held on 20 May 2024
1. Welcome
Jennipher Marshall- Jenkinson (Hillingdon West Chair) thanked everyone for coming. there
was a great attendance tonight. She welcomed everyone to the 2nd AGM of Hillingdon West.
She thanked Kevin Brown who as Treasurer of Uxbridge had done a great deal of hard work
in combining the two sets of accounts and thank you to Alan Stack for his efforts since Kevin
left. We now have a very healthy bank account and we need to encourage more youngsters
to join the District and help to spend that money. We also need a new committee to work out
ways to grow the District. She asked for volunteers?
Jennipher also thanked our special guest, Chad Lake, (County Chair) for attending.
Jennipher then did a quick review of the year and summary of events to come. We stsrted
with a very successful fun day last summer, well ￿te￿d for by SASU and we hope to run
another this year. Sadly, our plans for St George's Day had to be Can￿lled but hopefully this
event will run next year. 5 members of SASU were awarded the King's Medal for helping
support Scouts at the Coronation. Congratulations!
We are looking forward to our first Distrid camp with over 400 attendees. The new District
Badge will be handed out tonight. We are looking forward to greater co-operation between
the two old Districts in future as we merge into one.
2. Apologies for absence
Apologies were re￿iVed from Cathy Mutlow (County Commissioner) Harvey O'Rourke,
Michael Miller, John Amold, Rebecca Amold, Bary Stevens, lan Phillips, Doug Hester,
Matthew Stanton, Andrew Tery, Martin Sharp, Samantha Sharp. Penny Shervill. Josie Gold
and Maggie Mourad. Also 7th Hillingdon Cub Leaders and 2nd Ickenham Cub Leaders could
not attend as they meet on Mondays.
3. Governance Topics
a) Approval of the minutes of the AGM held on 2410412023
Approved by show of hands
b) Adopt the model Constitution from Policy, Oryanisation and Rules (POR)
Adopted by show of hands
c) Note the District's financial year
This was proposed as April 1st 2024 to 31st Marth 2025
Approved by show of hands
d) Approve appointed and Community members of the District Scout Council
There are none
e) Agree the number of members that be appointed to the Trustee Board
A maximum of 12 is recommended.
There are 10. meaning there are 2 more spaces
Agreed by show of hands
fj Agree the quorum for future meetings of the Distrfct Scout Council (excluding this
AGM)
Meetings of the District Scout Council - Agreed as 12
Meetings of the District Trustee Board - Agreed as 6
Meeting of any District sub-(x)mmittee - Agreed as 6
Agreed by show of hands

4 a) Review of the previous year
Mike Harrison (Distn'ct Lead Volunteer) said the merger is going well but we are not there yet.
The first big event is our District Camp at the start of June. All activities are booked at Paccar
from 10-1 on Saturday
He reminded everyone that they need to make sure that their training is up to date (Safety,
Safeguarding and First Response) Dave Browning (District Training Manager) will send
reminders when your training needs renewing.
Mike aimed to get all Census figures in earlier this year than last year. He did not achieve this as
the Census was more complicated.
He reminded all groups to get theirAGMs booked as %)on as possible. These are important to
provide a committee to support the leaders in Scouts"ng. It is sad there is so little involvement of
parents in Scouting, but we must keep on tying to engage them.
Mike wanted to thank Jery and Georgia for all their hard worf( as his assistants and finally he
wanted to say thank you to all the leaders for all they do.
4 bl Recelve and consider the Annual Report of the Dlstrict Trustee Board Includlng the
annual Statement.
Alan Stack (District Treasurer) said he faces 3 challenges as Treasurer
To persuade groups to share their accounts with the District
To persuade groups to use on-line banking
To remind groups to make Iheir payments on time.
There were 3 questions from the floor
What are designated funds?
Alan explained that these were the funds of Perseverence Scout Group
and 1st Hillingdon Scout Group both of whith have ceased to exist. The fvnds from these
2 groups have been put into long tenn savings accounts.
Was the District prepared to match fund any large scale expeditions/events like
Kanderstag?
Mike replied that he wasn't prepared to match fvnds but the District would make a
contribution,. it hadn't been decided how much yet. He reminded everyone that the Jack
Petchey fund was available as an additional source of funds. Importantly, he added, if we
don't claim it, we lose it.
Was there any help available from the Council?
Jennipher explained her reluctance to approach the Council. They are looking to increase
the amount the take from each group in tenns of renurates so the District was trying NOT
to contact the Council.
S. Maklng Appolntments
al Appoint the Dlstrfct Chalr (following ￿coM￿*ndatA0n from the open 8electlon
Initiated by the District Trustee Board)
Jennipher Marshall- Jenkinson was proposed and aC￿pted.
This was approved by a show of hands
b) Appolnt the Distrlct Treasurer (following rpcommendation from the open selectlon
initiated by the District Trustee Board)
Alan Stack was proposed and accepted
This was approved by a show of hands

c) Appolnt members of the District Trustee Board (following recommendation from
the open selection initiated by the District Trustee Board)
Mike nominated Dave Browning, Yvonne Sharp, Sandeep Patel, Kiera Patel, Jacq Tumer
and Hilary Stack.
He asked if there were any more volunteers. None were forthcA)ming in the meeting.
This was agreed by a show of hands.
d) Appoint the Auditor
Alan proposed Mr Baljit Gill, who had done such a diligent job this year. Dave Browning
seconded this.
This was approved by the floor.
e) Nominate representatives of the Distrfct Scout Council to represent the Dlstrlct on
the County Scout Councll
Mike nominated Keira Patel and Harvey O'Rouke
This was agreed by a show of hands
6. Closlng Remarks and any other buslness
Jennipher congratulated Andrew Terry for his award from the Council, as announced in
Hillingdon People.
She also reminded groups to theck their entries on the ScoLrt website to make sure they are
accurate.
Dave said new District badges were available to all groups tonight, based on their Census
numbers. if they need any more, they are available from Dylan Richards (Badge Secretary)
at 75p each.
7. Awards and Presentatlons
Commissioners Cups. These were previously nominated by ADCS and awarded to groups or
indiifjdual leaders in Hayes and Harfington, but this will now be extended across the whole
new district.
ommissioners Cu
for Beavers awarded to Becky Amold of 7th Hillingdon for all her hard
work in running an ex￿lIent programme.
Commissioners Cu
for Cubs awarded to Alex Old of 2r#J Uxbridge for running a very good
programme, attending all Cub events and helping the ADC.
ommissioners
for
couts awarded to Chris Troughton of 2nd Uxbridge for all his help at
District events in the past year.
ommissioners Cu
for Ex
lorers was not presented this year.
olin
Memorial Cu
, awarded in honour of Colin Sharp. an ex DC of H & H, to a
leader who has done great service for the group. section or District.
This year, Yvonne Sharp awarded it jointly to Dave Browning and Mike Harrison for all their
hard work, behind the scenes, to bring the two districts together.
Service Awards.
There were none

8. County Commissioner
Chad Lake (County Chair) spoke on behalf of the County Commissioner. who was unable to
attend. We are all finding a lot of changes in our Scouting life and he asked why are there
all these changes?
1. He said many were at the request of the Charity Commission because our govemance
was not as it should be so they suggested some thanges, which have changed the way
ourAGM was conducted tonight, for example. Dave Browning has sent an advi￿ sheet
to all groups about how to hold an AGM. Chad recommended two webinars which are
coming up soon to help groups bring their systems up-t(Fdate.
2. In 2019 there was a widely publiased death of a scout on the Great Omie and Scouting
received a lot of uits'cism for this, so our safety rules and regulations are being changed
as a result. The final report will come out in the summer. Please read carefully.
3. In this district we have eXperien￿d a third thange - the merger of two old districts. Chad
feels it was a good thing to do and seems to be working well.
Finally, he said a big thank you. on behalf of all the children in Hillingdon West. They have
a lot of fun and enjoyment in Scouting and that is all down to the hard work of the leaders.
Thank youl
Meeting closed at 9.05. 52 (signed in)

Hillingdon West District Scout Council
Trustees Annual Report
For the period 1 St April 2024 to 31 St March 2025
References and Administration detsils
Charity name:
Registered Charity number:
Scout Registered number:
Hillingdon West District Scout Council
126901
12233982
Charity principal address:
The Scout Headquarters
86 Sweetcroft Lane
Uxbridge. UB10 9LQ
Trustse Name
Office
Dates acted if
not whole
ear
Jennipher Marshall-Jenkinson
Alan Stack
Jacqueline Turner
Kiera Patel
Sandeep Patel
Yvonne Sharp
David Browning
Karen Tempest
Hilary Stack
Darren Butcher
District Chair
District Treasurer
as of 711112024
as of 711112024
as of 711112024
Ex-officio trustees
Michael Harrison
Harvey O'Rourke
District Commissioner
District Youth Commissioner
Bankers..
Lloyds Bank PLC
Lewisham Branch
Advisers (Independent Examiner)
Mr Baljit Gill

Report of the Trustees 2025.
Introduction
The Trustees present their report for the year ending 31st Marth 2025.
Structure Governance and Mana
ement
The District is part of Greater London Middlesex West Scout County and its goveming documents
are those of the Scout Association. They comprise a Royal Charter, which in tum gives authority to
the Bye Laws and the Policy, Organisation and Rules (POR) of the Scout Assoaation. The District
is a Trust established under the rules that are common to all Scouts. The Trustees are appointed
in accordance with the Policy, Organisation and Rules of the Scout Association
The District is managed by the District Trustee Board, the members of which are the 'Charity
Trustees, of the Scout District which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This includes the registration,
keeping proper accounts and making retums to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and up to 8 other appointed Trustees
(induding 2 Ex Officio Trustees andlor Co-opted trustees) and meets every 3 months.
Members of the Trustee Board complete, Trustee learning, within the first 6 months of joining the
Board.
This District Trustee Board exsts to make SU￿ the charity is well-managed, risks are assessed
and mitigated, buildings and equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their support helps other volunteers run
high-quality and safe programmes that gives young people skills for lrfe.
Rlsk and Intemal Control
Where the District does manage any buildings (Perseverance) it has in place systems of intemal
ontrols that are designed to provide reasonable assurance against mismanagement or loss of
funds. Within the District, where groups own their building, the District Trustees try to ensure that
these groups have in place similar systems of intemal controls that are designed to provide
reasonable assurance against mismanagement or loss of fvnds.
The District has in plac8 Systems of intomal controls that are designad to provide raasonabla
assurance against material mismanagement or loss, these include 2 signatories for all payments
and a cornprehensive insurance policies to ensure that insurable risks are covered. Where
possible these same controls apply to the groups within the district.
With regard to district funds and investment decisions. the District Treasurer brings these matters
to the Board of Trustees for all investment deasions and approvals.
Ob
ectlves and actlvities
The Purpose of Scouting
Scouting exists to actively engage and support young people in Iheir personal development,
empowering them to make a positive contribution to society.
The Values of Scoutlng
As Scouts we are guided by these values:
Integrity - We act with integrity. we are hones( trUst￿OrthY and loyal.

Respect - Vve have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths. beliefs and attitudes.
Co-operation - We make a positive difference. we ccFoperate with others and make friends.
The Scout Method
Scouting takes pla￿ when young people, in partnership wrth adults, work together based on the
values of Scouting and:
enjoy what they are doing and have fun
take part in adivities indoors and outdoors
leam by doing
share in spiritual reflection
take responsibility and make chol￿S
undertake new and thallenging activities
make and live by their Promise.
Public Benefrt Statement
The District meets the Charity Commission's public benefit criteria under both the advancement of
education and the advancement of citizenship or community development headings.
Achlevements and Perfonnance
Dlstrfct Lead Volunteer report
l am pleased to report that we have a very active district, with most groups embarking on camps,
hikes and other activits.es and this runs a(xoss all sections fonn Beavers to Explorers.
I would like to sin￿relY thank the entire district team ft)r all their hard work and dedication over the
past 12 months, to ensure we have a varied and great district programme of district events for the
all of us to enjoy.
I would include my personal thanks to David Browning, who as district adrninistrator, works in the
back ground unseen most of the time, but whom does a tremendous amount ofwork for me and
the entire district and without which I would flounder under an ever increasing pile of paperwork
and admin tasks. Thank you Da￿ld.
I would also like to take this opportunity to thank Jennipher our District Chair and the rest of the
Trustees for their advice and support over the past year.
If one looks at the ￿nsuS retums we were slightly down on last yearfs numbers, but l am not
GonGemed, you have all done a fantastic job over the past year and you have managed to bring
really good quality Scouting to over 850 young people in the London Borough of Hillingdon and
you should all be very proud of what you as a volunteer in scouting have given to all of them.
As with all youth organisations and Scouts is no ex￿ption in this, can I remind you all that it is
essential that you try and engage with the parents of our young people to encourage them to
spread the word out to other parents and frtends to encourage more young people to participate in
Scouting and also, most importantly, to perhaps take that leap and either help as a trustee or
indeed to become a leader or helper within their child's group or section.
The new Scout Data base is finally up and running. although there are still one or bNo problems,
but it is getti'ng better or l am told it is!
We re￿ntlY opened our very first Squirrel sertion at 2r¥J West Drayton and it now has 12 members
which is fantastic news and we have plans to open another Squirrel ￿ctIOn at 6th Hillingdon in the
not too distant future.

We are progressing the required site dearan￿ works at 1st Hillingdon, which On￿ (x)mpleted will
allow us to hand the site and buildings back to Hillingdon Counal. We have another planned work
day on the 21° June and any help would be very much appreciated. My thanks to Waxwell, the
PACCAR serqice team, for without their help, the work would have proven near impossible to
progress.
l am pleased to report that we have 6 groups of young people off to Kandersteg this August and I
wish them well. l am sure they will have a fantastic time on the County Expedition.
The recent St George's Day parade along Uxbridge high street to the Civic Centre on the 27th April
was a huge success and we will certainly run it again next year, with perhaps some minor tweaks.
My thanks to Karen Tempest, assisted by Yvonne Sharp, for organising this for us. They ￿rtainlY
did a fantastic job.
As in previous years we have been asked to attend the Hayes Canal Festival on the 13th July with
our kayaks and traversing wall and help with poliang both of these activities would be very much
appreciated.
Once again the SASU have done us proud, with their continued assistan￿ at district events and
for the catering at both the Christmas Leaderfs gathering and after this AGM. Some district events
would not run without their support. So on behalf of the district, a big thank you, to all the
members of our SASU.
I mustn't forget the district fun day at PACCAR on the 18th October, when we have a Circus in a
Big Tent for you all to enjoy. The maximum capacity is 600 and places are disappearing fast, so
don't leave it too late to book your seat. on￿ again, my Ihanks to Karen for organising this for
us.
Finally, I would repeat my thanks to all of you, for your hanl work and dedication to scouting over
the last year, you have all done a fantastic job.
Mike Hamson DC and District Lead Volunteer for Hillingdon West
Dlstrlct Chalr of Trustee8 report
Having read Mike Harrison - our District Lead Volunteer's report for the year, I have no wish to
repeat any of his words, just to add that I have been delighted to be part of the very positive and
enthusiastic Hillingdon West Scouts disln'ct this past year.
The two districts of Hayes and Harfington and Uxbridge have merged very successfully since the
inauguration just a couple of years ago, so much so that the atrnosphere within our district is
extremely positive- as was shown during our ￿cent St Georges Day parade where 380 Squirrels,
Beavers, Cubs, Scouts, Explorers, Scout Network, SASU and Leaders came together to confim
their allegiance to Scouting and what we offer all our members-All sorts of 'Skills for Lifel,
We have worked as a 'team' very well this past year arKI thays what if s all about- team work and
friendships that are ever-lasting. Long may this continue, though on-going success is only
possible with new 'blood', so please continue to promote Scouting to friends and families to
become members and most importantly enthusiastic leaders - who we cannot be without.
Jennlpher MarJhall-Jenkinson Chair of District Trustees

Financial Revlew
Introduction
The Financial Report is provided in a separate document which accompanies this report.
The District does not undertake any fvndraising activities but relies on income trom investments,
rentals and subscriptions to fund various activities which it organises.
Reserves Policy
The Districfs policy on reserves is to hold sufficient resources to continue the tharitable activities
of the District should income and fundraising activities fall shorL The District Trustee Board
considers that the district should hold the following reserves.
Reserves to cover the designated funds we hold: £68,000
Reserves for nonnal dislrict activity: £17,000
Total reserve £85.000
Declaration
The Trustees dedare that they have approved the Trustees. Report above.
Signed on behalf of the Chaiitys Trustees
Signatures
Full names
Jennipher Marshall-Jenkinson
Alan Stad(
Posits"on
District Chair
District Treasurer
Date
10.05.2025
10.05.2025

Hillingdon West Scout Council (Charity no.1026901)
Receipts and Payments Account
For the year
01104r2024
3110312025
Statement of assets and liabilities at the end of the year
2024125
Restrictod
funds
2023124
Total funds
Unrestri¢tsd
funds
Total funds
Cash funds
Lloyds Current AG¢ount
Uoyd8 Deposit Account
Uoyds 32 day Notic•
Lloyds Flxed Tem) Deposit Accounts
2Q116
28
10252
16,198
52A81
26,353
25.254
880
26336
50,000
25.000
H & H ￿emIer Buslness account
Explorer Scouts
Scout kllve Support
10
10
32230
26.312
1.803
1,733
Cash
Totsl c8sh funds
457217
Othor monetary a•8ets
Invostment ass•ts
Sub totsl
Non monetary assots for
Badge 8to¢k
Equlpoment & Trophles
Sub total
2,461
1.000
3.461
2.461
1.000
3,461
Llablllti
Sub total
Total net as80ts
192,559
The above recelpts and payments account and statément of asmts and Ilabllftles wern approvod by the
Trusteos on 24th Aprll 2025 arKI slgned on th•lr behalf by
nature
Chair
Treasurer

Hillingdon West Scout Council (Charity no.1026901)
Receipts and Payments Account
For the year
from
01104r2024
3110312025
Receipts and payments
2024125
Restrlctad
funds
2023124
funds
Total funds
Total funds
Receipts
Membershlp Payments
51.528
41,514
Badge$
Beaver ktivity
Cub Activity
District W¢de Activltles
1,072
1.037
2,381
5,090
20
Exploror & Notwork Actlvlty
Scout ktlvlty
SAS Actlvlty
47,61S
35,752
1,215
1,843
49.457
1,683
81,330
Sub total
66.045
Grants
Grants
5,500
6,669
Sub t¢)tal
Fundraising ovents Igross)
Sub t¢)tsl
Scout Hall Income
Persever8nce Rent81 Income
9,793
4,224
32,930
330
10,090
2,811
Perseverance Elec IGas
16th Hlllingdon Rental Income
161h Hllingdon EleclGas
Hillingdon Rental Income
Sub total
750
2.759
Investment Income
Lloyds Deposit
Lloyds 32 Day Interest
Lk)yds Fixed tem) Inler8st
261.90
625.39
1235.79
Sub totsl
647
Total Gmss Income
68168.S6
171,152
104,307
Total receipts
189
102984
171.152

Hillingdon West Scout Council (Charity no.1026901)
Receipts and Payments Account
For the year
from
01104r2024
3110312025
Receipts and payments
2024125
Restrlcted
funds
2023124
Unrestricted
funds
Total funds
Total funds
Payments
Charltable PayThents
Membership Payments
51.049
4,148
1,269
44.078
1,23S
AGM & Trustee Exes
Badges
Bank Chargesl Inte￿st
Beaver Activity
Cub Activity
District Wide Activities
1,303
168
12.203
288
4,066
30.896
ExplO￿r & Network Activty
Scout Activ5ty
SAS Activty
Grants
41.697
1,335
1.773
11.000
1,545
Jamboree & Camp Support
725
Sub total
Scout Hall Expenses
Hillingdon Etec l Gas
Hillingdon Insurance
Hillingdon Maint l Ground rent
Hillingdon water
16th Hillingdon EleclGas
16th Hill¢ngdon Insurance
16th Hillingdon Maint l Ground rent
16th Hillingdon water
Perseverance Elec IGas
5.750
1,306
652
1.705
517
736
215
3.419
4.362
Per5everdn¢e Insurance
1.386
299
Perseverance Mainl l Ground rent
125
perseveran￿ Water
207
Sub totsl
Totsl Gross Expenditure
Asset and Investment
Total payments
71,764
t3928t

Net of r8ceipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds thls year end
57,210
100.017
143,771

Scouts
Notes to the 24125 accounts
Bank Accounts
H&H Premium account closure process still ongoing
We will move reserve 12sh to cam￿.dge & Counties Bank as the Lloyds accounts mature in
2CQ5.
Redundant Scout H
Perseverance
Surplus in 24125
£8881.06
Building Sutvey on ex GuKle buikjing required.
Sweetcroft Nursery have install8J a new kitchen
1st Hillin
don
£2408.29
Buikling Survey required
Site clearance required
Hall Clearnce required
Dog club relocatirvJ in May 2025
16 Hillin
don
£30,000 received from group funds
£2930 recewed from Surfflower nursery
New rental rates in force from Sept 25.
£3400 spent on repairs plus more to come in 25126
District Funds IncomelEx
nditure
Bank & cash Accounts
AGM & Trustee Exe5
Beaver Activity
Cub Activity
debit
credit
debit
credit
debit
credit
Uoyds Current
Account
Cash
£5,(P38.27
£950.(K)
£1,222.41 £856.IX)
£168.45
£33.00
£0.
£o.(x)
£81.(K)
£L81.CK)
£0.
£51.00
Totals
£5,098.27
£950.CK)
£L303.41 £1.037.C
£168.45
£84.00
Alan Stack 18/05125

Scouts
Bank & cash Accounts
District Wide Artivities
Explorer & Network
Activity
Scout Activity
debit
credit
debit
credit
debit
credit
Lloyds Current
Account
Cash
£288.(X)
£20.00
£12,202.87 £4,670.LX)
£1.085.82 £895.00
£O.fX)
£420.IJ)
£0.
£o.(x)
£248.70
£320.00
Totals
£12,202.87 £5.09).00
£288.￿)
£20.CK)
£1,334.52 £1.215.00
lorers Income and Ex
nses 24 26
24125
nin
Balance
Income
Ex
Closin
Balance
Infinity
Concord
Excalibur
Polaris
Discovery
Moorfield*
£1,377.92
£1.354.40
£17,540.01
£4,436.34
£1,604.46
£11,948.06
£7,607.23
£5,718.75
£1,354.40
£18.732.15
£4,196.97
£2,228.19
£14,460.16
£7,666.04
£13,540.29
£13,268.02
£7,9)5.41
£12,694.35
Total
£26,313.13
£47,614.55
£41,697.22
£32,230.46
SASU Income and Ex
nses 24 25
24125
nin
Balance
Income
Closin
Balance
SASU
£1,733.28
£1.84250
£l.nZS6
£1.802.82
Grants
AP Taylor Trust £5000 for Hayes and Harfington Groups- all distributed
Southem Electric Small Business Grant 1st Hillingdon
TSA Explorer Grant of £6000 distributed to F¥ro and Excalibur Explorer units
Alan Stack 18/05125

Independent examinerfs report to the trustees of Hiuingdon West District Scout Council
I report to the twstses on my examination of the accounts of the Hillingdon West Distrirt Scout
Councilfor the year ended 31" march 2025
Responsibilities and basis of report
As the charity trustee5 of the Hillingdon West District Scout CounciL you are rcspon5ibie for the
preparation ol the accounts in accordance wtth the requirements of the Charities Act 2011 (the Act'l.
I report in respect of my examination of the Hillingdon West Distrirt Scout Council accounts carried
out under section 145 of the 2011 Act and in carrying out my examination I have followed all the
applicable Dirertions given by the Charity Cornmi55ion under sertion 1451511bl ol the ACL
Independent examinerfs ststemert
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that ￿ any material respect
accounting records were not kept in respect of the Hillingd¢)n West District Scout Counal as
required by section 130 of the Actr. or
2. the accounts do not accord with those record&
I havc no major concerns and have come auoss no other matters in connection wtth the examination. I
would like to draw attention to the following points which in my opinion need to be addressed before
production of the next accounts IYE 31" March 20261.
l. The bank balance of £1.354.40 shown under"Polaris- could not be validated as no bank
statement was available for the year endin9 date. Apparently, the account has been "blocked. for
non-use. This needs to be resolved and the monies transferred to an open account
2. The bank balance of £9.63 shown under H&H Premium Account could not be validates as no
bank statement was available. This aLso needs to be resolve(L
3. Badge Stock of £2,461 and Equipmerrttrrophies Stock of £l.000 could not be validated as no
stock records are kept and an approximation is used. If no records are kept of these items, then
these omounts should be expensed next year and a nil balance shown. As the value is not
material thi5 would be a better way of treating fvrther purchase% If at any time in the future a
much large¥ amount 15 PUTrha5ed. then pioper record5 of stock and movement need to be kept.
4. There is a lack of consistency in how the records for Explorer Accounts and SAS Activity are kept
in relation to the other "entrties" due to different people being respon￿ble for those accounts. I
suggest a consistent process is used li.e. one driven from the bank statements using the same
classifications. In addition. in my opinion it is not correct to then consolidate those accounts into
tho over311 accounts by showing their rosults on a separate line in Receipts and Payment5. They
should be consolidated properly i.e. showing their figures consolidated into exh line of the
Receipts and Payments. If that 15 riot the preferred option. then their accounts should be kept
separate and have their own audiL Due to thi% the accounts for ExpLorer I SAS accounts have not
been audi(ed to the same lev¢L
5. The appmach ol using common classification for Expense items and then separating items under
receipts and payments by assuming all debits a￿ payments and all credts a￿ receipts is not
ideaL I suggest a different classification is used for the Receipt and Payment e.g. Membership
Payments Received should be ciassrfied as such and Mernbership Payments Paid should be
classified as Such. Currently they are tiassified as-membership Payfflents- land then separated

on the whether they are debrt or credit-this approach is a risk if an adjustment is required.
Signed: Baljit Gill
Name.. BaUitGilL
Relevant professional quaknfication or membership of professÉonèl b(wJies Irf any).. ACMA
Addre55". 100 Long Lane Ickenham UBIO 8SU
Date: 29" September 2025