HILLINGDON WEST SCOUT DISTRICT ANNUAL REPORT 2024 Scouts Hillingdon West HILLINGDON WEST DISTRICT SCOUTS
Hillingdon West District Scout Council Trustees Annual Report For the period 1" April 2023 to 31st March 2024 References and Administration details Charity name: Registered Charity number: Scout Registered number: Hillingdon West District Scout Council 126901 12233982 Charit's principal address: The Scout Headquarters 86 Sweetcroft Lane Uxbridge. UB10 9LQ Trustse Name Office Dates acted if not whole ear Jennipher Marshall-Jenkinson Alan Stack Jacqueline Tumer Daniel D'Arcy Kera Patel Sandeep Patel Andrew Terry Yvonne Sharp David Browning Kevin Brown District Chair District Treasurer 2414123 to 613124 Ex-officio trustees Michael Harrison Harvey O'Rourke District Commissioner District Youth Commissioner Bankers: Lloyds Bank PLC Lewisham Branch Advisers (Independent Examiner) Mr Baljit Gill
Report of the Trustses 2024. Introduction The Trustees present their report for the year ending 31st Marth 2024. Structure Governance and Mana ement The District is part of Greater London Middlesex West Scout County and its goveming documents are those of the Scout Association. They comprise a Royal Charter, which in tum gives authority to the Bye Laws and the Policy, Organisation and Rules (POR) of the Scout Association. The District is a Trust established under the rules that are common to all Scouts. The Trustees are appointed in accordan with the Policy. Organisation and Rules of the Scout Association The District is managed by the District Trustee Board, the members of whith are the 'Charity Trustees. of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This indudes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 10 other appointed Trustees (induding 2 Ex Officio Trustees andlor Co-opted trustees) and meets every 3 months. Members of the Trustee Board complete, Being a Scouts Tnjstee leaming, within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed. risks are assessed and mitigated, buildings and equipment are in good working order. and everyone follows legal requirements and the organisation's poliaes and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Rlsk and Intemal Control Where the Distn'ct does manage any buildings (Perseverance) it has in place systems of intemal controls that are designed to provide reasonable assurance against mismanagement or loss of funds. Within the District, where groups own their building, the District Trustees try to ensure that these groups have in place similar systems of intemal controls that are designed to provide reasonable assurance against mismanagement or loss of funds. The District has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance poliaes to ensure that insurable risks are covered. Where possible these same c£)ntrols apply to the groups within the district. With regard to district funds ancl investment decisions, the District Treasurer brings these matters to the Board of Trustees for all investment decisions and approvals. Ob"ectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity." we are hones( truslNrfOrthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make fiiends.
The Scout Method Scout"ng takes pla when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun take part in activities indoors and outdoors leam by doing share in spiritual reflection take responsibility and make choices undertake new and thallenging activities make and live by their Promise. Publlc Benefrt statement The District meets the Charity Commission's public benefft criteria under both the advancement of eduGgtion and the advancement of atizenship or community development headings. Achievements and Perf0mnCe District Commlssioners report This is my first report as the DC and District Lead Volunteer for our new district and l am pleased to say that the merge of the two districts has been a suss. the new district team is now firmly in Pla and district events for all sections have taken place and in all instances sections and groups from the two districts are now participating. This will of course clMinate in our district camp at the end of the month at PACCAR and it is really warding to see that we have a really good number of young people signed up for what will be a fantastic weekend of fun activities for everyone. Amongst all the changes at District level, we are in the middles of accommodating a whole raft of changes dictated to us by headquarters, changes to our names, changes to the way we run AGMS and changes to training and the wood badge requirements, some of which we have implemented and some, such as training, are still being darified and worked out by headquarters. Most of which, I can assure you the district team will work to ensure that there will be no significant effed in the way you run your groups or sections. There are however. more changes to come in respect of safety and safeguarding and l and the team will approach you with these as and when headquarters finalise them. All I can say at this time is please have patience, they will not happen instantly, but if you have any concems please speak to me or one of the district team and we will try and help rfwe can. If one looks at our census retums we were slightly down on last years numbers. but l am not concemed, you have all done a fantastic job over the past year and you have managed to bring really good quality Scouts to over 900 young people in the London Borough of Hillingdon and you should all be very proud of what you as a volunteer in scouting have given to all of them. As with all youth organisats'on, and Scouts is no exception in this, can I remind you all that it is essential that you try and engage with the parents of our young people to encourage them to spread the word out to other parents and friends to encourage more young people to partictpate in Scouting and also, most importantly. to pethaps take that leap and either help as a trustee or indeed to become a leader or helper within their children's group or section. Having been to a number of AGM this year, there is a worrying la(* of participation from parents in the running of our groups. This is not a recent development. but the trend is getting more wide spread and this needs to be stopped. However, it will only stop if you as leaders speak to your paTrnts and explain the importance of their participation in the running of the group.
Finally, I would repeat my thanks to all of you, for your hard work and dedication over the last year, you have all done a fantastic job. I would also extend my thanks to the entire district team and the district board of trustees, for all their hard work and effort over these past 12 months to bnng about the almost seamless merge of the two districts. I would especially like to thank my two deputy district commissioners. Georgia Miller and Jery Marriage for all of their support over the last year and also a special thank you to David Browning our distrÉct administrator, for his wise advice and his hard work on the admin tasks that nobody but me sees, without which the district would simply not function. Mike Ham"son DC and District Lead Volunteer for Hillingdon West Dlstrict Chair of Trustees report This is our second AGM as the 'Hillingdon West Districf, and after 2 yearfs work, I can say that I think we have amalgamated the 2 Districts very well together. My thanks must fitlY go to Kevin Brown - the Uxbridge District Treasurer who, I know spent many hours combining the financial Accounts of both Hayes and Harfington and Uxbridge Districts together, over the past year or so and has now successfvlly handed the reigns over to Alan Stack, who has become our new District Treasurer. So much work has gone on between these 2 people, to get these accounts set that l am sure we would all like to thank them very much for all their hard work. What we are left with now is a VERY healthy bank balance - that we need to use to encourage and grow all the sections and units within our District. We hope to soon have a 'growth plan, for the District - so rf you'd like to volunteer to be on that committee, I'm sure Mike and David would love to hear from you. To start our first year off we held a somewhat successful fun day last summer- that was again very well catered for by our SASU members, we do hope that we will be able to run another event of its kind again soon. The use of Meadow View School with if s lovely hall and open space make it the perfect venue for a local safe scouting event. Unfortunately, the St Georges day parade and event was cancelled - with only a couple of groups signed up, we did not want to waste any funds hiring a bouncy caste for so few attendees. I thought it was a shame- as it would have shown our unity as a District- hopefully with more time to plan, all Groups will be able to get organised for one next year. I have to congratulate 5 of our12dies from the SASU section, who were awarded the Kings Coronation Medal at Windsor Castle during the recent scouts St Georges Day lebratIOnS- Many congratulations to you all. We are now looking forward to our first District camp - I know will have over 250 young people in attendance - I'm sure Mike will be able to tell us more about that, I'm for one am looking fOard to getting my new DistrÈct badge to add to my collection. Finally, I would like to thank everyone for all their work getting this new district together, espeaally our board of twstees. We have some really great, enthusiastic leaders within our new District, I hope that we can work together to make the most of the opportunities we have available to us. Jennipher Marshall-Jenkinson Chair of District Trustees
ancial Review Introduction The Financial Report is provided in a separate document which accompanies this report. The District does not undertake any fundraising activities but relies on income from investments, rentals and subscriptions to fund various activib'es which it organises. Reserves Pollcy The Districfs policy on reserves is to hold sufficAent resources to continue the charitable activities of the District should income and fundraising activities fall shorL The District Trustee Board considers that the district should hold the following reserves. Reserves to cover the designated funds we hold . £68,000 Reserves for nonnal district activity . £17,000 Total reseNe £75,000 Declaration The Trustees dedare that they have approved the Trustees, Report above. Signed on behalf of the Charitls Trustees Signatures Full names Jennipher Marshall-Jenkinson Alan Stad( Position District Chair District Treasurer Date 12.05.2024 12.05.2024
Uxbridge & District Scout Council (Charity no.1026901) Hillingdon West District Balance Sheet For the year fro¥n 014pr-23 31-MarQ4 Statement of assets and liabilities at the end of the year 31st March 2024 31st March 2023 Total funds Unrestrlcted funds Deslgnat funds R•strf¢led funds Total funds Cash funds Lloyds cUent & Savings Accounts Hayes & Hailington Current account Explorer Scouts Scout Adve Support Cash in Hand 57.11 S.34 0.00 71,971.98 0.00 0.00 46,838.84 19,166.81 19,622.01 0.00 0.00 D.00 26,311.52 1.733.28 0.00 0.00 0.00 0.00 85.01 o.oo 0.00 Accounts Receivable 0.00 0.00 0.00 1,490.65 Total cash funds Other monetary assets Tax daiTn 0.00 0.00 0.00 Debts due fr(Mn the Count IAr6alDislrioVGrou InsurorKe clatm 0.00 0.00 0.00 0.00 o.oo 0.00 0.00 Sub total Investment asset$ Sub total Non monetary assets for Charitys own use Badge stock Equipment & Trophies Sub total Liabllltles 2.461.00 1,000.00 0.00 0.00 0.00 0.00 0.00 1.000.00 Sub total Total net assets The above receipts and payments account and statement of assets and liabilities were approved by the Trustee$ on 30th April 2024 and signed on their behalf by Signature JewLPher MarshaLLJeuLSO Chair ALOVL StQok Treasurer LT700003 July 20211 1of3
Uxbridge & District Scout Council (Charity no.1026901) Hillingdon West District Receipts and Payments Account For thè year from 01-AprQ3 314lar-24 Receipts 2023124 Deslgnated Restrlctod funds funds 2022123 Receipts Unrestricted fvnds Total funds Total funds Donatlons, l•gaeiè$ and $imilar Income Membership sybs¢rfptions Don8tK>ns 41.514.25 31.864.20 SASU Income 1.683.00 35.751.90 Explorer 5ncome Sub total 36.202.52 41,514.25 Grants Other grants 6,669.10 Sub total 6,669.10 FundTalslng event$ Igross} Sub total Scout Hall Incom8 Hir¢ of building118t Hillingdonl Hire of building11st Perseverance) Sub tatsl 2,758.75 10.090.00 12.W.*S 3.410.OQ 8,226.60 Invèstmènt Income Bank interest 647.31 2 461.00 55.90 Bad e Stocktake 31103124 Sulj total Total Gross Income 56,952.75 101,575.31 79.YS922 8adge Sales 79.70 Total receipts LT7003 July 2021) 2of3
Uxbridge & District Scout Council (Charity no.1026901) Hillingdon West District Receipts and Payments Account For th8 year 01-Apr-23 31-Mar-24 Payments 2023124 Restricted funds 2022123 Payments Unrestrict8d funds Deslgnated funds Total funds Total funds Charltablth Paym8nts Membership subscriptions paid on (Nat811¢0uty1theaI£hstnC1> Youth programme and activities Adult support 8n¢J training Rent 44,078.75 44.07&75 30,550.50 4,066.38 2,928.41 Water and Sewerage ElectriC5ty and Gas Insurance 736.50 322.80 5,749.67 1,704.87 q.622.60 1,483.77 50.00 Bank Fees 5.00 Materials and equipment Expbrer Expenses Sastj Expense Contribution to camp costs AGM and trustee expenses Building Maintenance11st Hillingdonl Building Maintenance Persevereance World Jamboree and Carnp Support Sub total 30.89S.$9 1,54&36 40,240.53 1,234.62 125.00 188.17 125.00 725.00 FLEndraising expenses Sub total Total Gmss Expendlture 50.109.75 40.7X99 90,886.74 77J11.78 Asset and investmenl Totsl payments Net of receipts/(payments) Funds from H & H District & SASU I Persov6r8nce 28,70S.04 52,402.35 76,604.16 Cash funds last year end Uxbridge District 34.291S7 34,658.93 66,704.06 Cash funds this year end LT7(K)003 July20211 3of3
Uxbridge & District Scout Council (Charity no.1026901) Hillingdon West District Notes to the Final Accounts 2023 to 2024 l. Bankaccounts Hayes and Harlington accounts closed and funds transferred to Hillingdon West. However, Bardays forgot to indude an interest payment on the Business Premium account so that is still open. b. £75,000 has been transferred to interest bearing accounts with Uoyds 2. Deslznated Funds A. Explorer Unit funds are held separatsly and summarised below Closin anc £1,377.92 £1,354.48 £17,540.01 £4.434.65 £1.604.46 £26,311.52 2023124 Excalibur Polaris Discovery Moorfield Pyro in Balance £0.00 £957.28 £15,402.33 £3,262.40 £1,833.20 £21.455.21 Income £2,547.(X) £1.169.08 £684.ff2 £287.42 £18,081.17 £15.943.49 £13,716.90 £12,544.65 £722.21 £950.95 £35,751. £30,895.59 B. Scout Artive Support Unit is n ow In¢orpornted into these accounts L 1st Hillinzdon Hdqrter5 Hlllin donH nditure 2023-24 ncome & Income Rent ReiVed Total Income £2,758.75 £2.758.75 Costs Water & Sewage Electricty & Gas Maintenance & Repairs Insurance Total Cost £480. 14 £2,937. 91 £0.00 £659.79 £4.077.84 Net contributionlLoss -£1.319.09 Two of the 3 tenants have now left the building as it was to cold in December last. Predicted income in 2024 2025 £1200. b. We are in dispute with Southern Electric and they have overcharged us by some £900 with the two bi115 presented after they change their Invoicin8 System. c. SSE Business have also awarded us a small buslness grant of £5 which was credited to the account on31st March. It is not possible to fit Smart Meters to this property. Closing Balance for Hillingdon funds is £5608.15. Approved 30 04 24 District Trustees meeting Accounts Final
Uxbridge & District Scout Council (Charlty no.1026901) Hillingdon West District Notes to the Final Accounts 2023 to 2024 D. Perseverance HQ 2023 to 2024 Perseveran 2024 Income & Income Rent Recetved Total Income £10,090.00 £10.090.00 Costs Water & Séwage Electricty & Gas Maintenance & Repairs Insurance Total Cost -£256.36 -£2,811.76 125.00 -£1,045.08 -£4.238.20 Net contrlbulionlLoss £5,851.80 Alice Chilvers Dance class closed at the end of October British gas overcharged us because a new meter was fitted in March 2023. This meant that the property history was lost and they gave us estimated bills on the basis of Summer readings up till November. We went out of contraLt with them in December and were billed over £1200 atthe end of December at theirvariable rate. After m¥ tntervention they agreed to cancel their final Invoice and provide a refund of £711.95 which we received on SL Georges day. New 3 year energy contract WFth Yu Energy started l February with smart meters to be fitted 30104124 Insuran valuation ralsed to £4650001Insurance with SAGIC) Closing Balance for Perseverance funds is £63353.83. 3. Accounts Recelvable Membership confirmed but not credited to the District account until April a. 12 Hayes £1899.LKI b. Excalibur ESU £580.25 4 Grants AP Taylor £300 for Pyro Explorers b. AP Taylor £300 for H&H Distrirt Lesley Sell Trust £IQOO for 9 Hillingdon d. The Scout Association £71JOO for Pyro & Excalibur ESU The Grant total is the net of income and expenditure by 9" Hillingdon and the rump of the Scout Association grants sitting in the District Bank Account. Approved 30 04 24 District Trustees meeting Accounts Final
Uxbridge & District Scout Council (Charity no.1026901) Hillingdon West District Notes to the Final Accounts 2023 to 2024 Youth Artivities Summary of youth acthifty expenditure 2023 2 Summary Youth Actlvitles Events Debit £3.529.75 £1,785.00 £134.50 £667.62 £221.87 Credrt £0.00 £1,487.86 £121.00 £643.50 £20.00 Nett -£3,529.75 -£297.14 -£13.50 -£24.12 -£201.81 Distrtct Beavers Cubs Scouts Explorer8 Total -P4.066.38 Approved 30 04 24 District Trustees meeting Accounts Final
Indepen&nt e5 report to the trustees of Hiuingdon West DistrKt Scout Council I rert to the trustees on my examEnation irf the ari(Mts of the Hillingdon West Distrrt Scout Counal ILY the ye eth 31,: march 2024 Responsibilities arKI basis of report As the charty trustees ofthe Hillingdon West DistrKt Scout Ciwnc4L you are respons1¢ for the pitparatK)n of tk (Qu15 in acc{xde wrth requKements of the charit Act 2011 I'the Act'i. I report in respert of my examinatK)n ofthe Hiltingdon W¢st Distrirt Scout Counol IKCf#Jnts caf[d rt under se(tKm 145 Df the 2011 Att and in cafryir¥J out My examination I havc lolliw4ed all the )plicabk Direct5 the Charrty Comm65ion uthr se{n 1451Sllbl ol the A(t. Independent examiner's statsment I have cwpleted ffly exammatKM I (0M that no matenal matters have come to my attentm in cwiectKffi with the exam[rhit gNVKJ me C to belve that any matwial resrRrt' l. accow recNds wefe r1 kept tn respert of the Hillingdm West District Scout Counci( as required by SeCtn 130 of the Act Of 2. tl accord with those re(or&. I have no concems have come across )10 othef matters in connect with the examination to whKh attenl%)n shThAd be thawn 'S iewt in or¢kn toenable a understanding of accounts to be ached. For clarity I have not verif*d or exafflmwd the wK)r year bal•nces shown on the 801ae Sheet or the Name.. Bauit G1 Relevant professThal membership of profeswnal Irf any): ACMA Address: Ilj) Lw Lane Ickenham UBIO 85U Date". 26nJ412024