HILLINGDON WEST
SCOUT DISTRICT
ANNUAL REPORT 2024
Scouts
Hillingdon West
HILLINGDON WEST
DISTRICT SCOUTS

Hillingdon West District Scout Council
Trustees Annual Report
For the period 1" April 2023 to 31st March 2024
References and Administration details
Charity name:
Registered Charity number:
Scout Registered number:
Hillingdon West District Scout Council
126901
12233982
Charit's principal address:
The Scout Headquarters
86 Sweetcroft Lane
Uxbridge. UB10 9LQ
Trustse Name
Office
Dates acted if
not whole
ear
Jennipher Marshall-Jenkinson
Alan Stack
Jacqueline Tumer
Daniel D'Arcy
Kera Patel
Sandeep Patel
Andrew Terry
Yvonne Sharp
David Browning
Kevin Brown
District Chair
District Treasurer
2414123 to 613124
Ex-officio trustees
Michael Harrison
Harvey O'Rourke
District Commissioner
District Youth Commissioner
Bankers:
Lloyds Bank PLC
Lewisham Branch
Advisers (Independent Examiner)
Mr Baljit Gill

Report of the Trustses 2024.
Introduction
The Trustees present their report for the year ending 31st Marth 2024.
Structure Governance and Mana
ement
The District is part of Greater London Middlesex West Scout County and its goveming documents
are those of the Scout Association. They comprise a Royal Charter, which in tum gives authority to
the Bye Laws and the Policy, Organisation and Rules (POR) of the Scout Association. The District
is a Trust established under the rules that are common to all Scouts. The Trustees are appointed
in accordan￿ with the Policy. Organisation and Rules of the Scout Association
The District is managed by the District Trustee Board, the members of whith are the 'Charity
Trustees. of the Scout District which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This indudes the registration,
keeping proper accounts and making retums to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and up to 10 other appointed Trustees
(induding 2 Ex Officio Trustees andlor Co-opted trustees) and meets every 3 months.
Members of the Trustee Board complete, Being a Scouts Tnjstee leaming, within the first 6
months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed. risks are assessed
and mitigated, buildings and equipment are in good working order. and everyone follows legal
requirements and the organisation's poliaes and rules. Their support helps other volunteers run
high-quality and safe programmes that gives young people skills for life.
Rlsk and Intemal Control
Where the Distn'ct does manage any buildings (Perseverance) it has in place systems of intemal
controls that are designed to provide reasonable assurance against mismanagement or loss of
funds. Within the District, where groups own their building, the District Trustees try to ensure that
these groups have in place similar systems of intemal controls that are designed to provide
reasonable assurance against mismanagement or loss of funds.
The District has in place systems of intemal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these include 2 signatories for all payments
and a comprehensive insurance poliaes to ensure that insurable risks are covered. Where
possible these same c£)ntrols apply to the groups within the district.
With regard to district funds ancl investment decisions, the District Treasurer brings these matters
to the Board of Trustees for all investment decisions and approvals.
Ob"ectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity." we are hones( truslNrfOrthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make fiiends.

The Scout Method
Scout"ng takes pla￿ when young people, in partnership with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
take part in activities indoors and outdoors
leam by doing
share in spiritual reflection
take responsibility and make choices
undertake new and thallenging activities
make and live by their Promise.
Publlc Benefrt statement
The District meets the Charity Commission's public benefft criteria under both the advancement of
eduGgtion and the advancement of atizenship or community development headings.
Achievements and Perf0m￿nCe
District Commlssioners report
This is my first report as the DC and District Lead Volunteer for our new district and l am pleased
to say that the merge of the two districts has been a su￿ss. the new district team is now firmly in
Pla￿ and district events for all sections have taken place and in all instances sections and groups
from the two districts are now participating. This will of course c￿lMinate in our district camp at the
end of the month at PACCAR and it is really ￿warding to see that we have a really good number
of young people signed up for what will be a fantastic weekend of fun activities for everyone.
Amongst all the changes at District level, we are in the middles of accommodating a whole raft of
changes dictated to us by headquarters, changes to our names, changes to the way we run
AGMS and changes to training and the wood badge requirements, some of which we have
implemented and some, such as training, are still being darified and worked out by
headquarters.
Most of which, I can assure you the district team will work to ensure that there will be no
significant effed in the way you run your groups or sections. There are however. more changes
to come in respect of safety and safeguarding and l and the team will approach you with these as
and when headquarters finalise them. All I can say at this time is please have patience, they will
not happen instantly, but if you have any concems please speak to me or one of the district team
and we will try and help rfwe can.
If one looks at our census retums we were slightly down on last years numbers. but l am not
concemed, you have all done a fantastic job over the past year and you have managed to bring
really good quality Scouts to over 900 young people in the London Borough of Hillingdon and you
should all be very proud of what you as a volunteer in scouting have given to all of them.
As with all youth organisats'on, and Scouts is no exception in this, can I remind you all that it is
essential that you try and engage with the parents of our young people to encourage them to
spread the word out to other parents and friends to encourage more young people to partictpate in
Scouting and also, most importantly. to pethaps take that leap and either help as a trustee or
indeed to become a leader or helper within their children's group or section.
Having been to a number of AGM this year, there is a worrying la(* of participation from parents in
the running of our groups. This is not a recent development. but the trend is getting more wide
spread and this needs to be stopped. However, it will only stop if you as leaders speak to your
paTrnts and explain the importance of their participation in the running of the group.

Finally, I would repeat my thanks to all of you, for your hard work and dedication over the last
year, you have all done a fantastic job. I would also extend my thanks to the entire district team
and the district board of trustees, for all their hard work and effort over these past 12 months to
bnng about the almost seamless merge of the two districts. I would especially like to thank my
two deputy district commissioners. Georgia Miller and Jery Marriage for all of their support over
the last year and also a special thank you to David Browning our distrÉct administrator, for his wise
advice and his hard work on the admin tasks that nobody but me sees, without which the district
would simply not function.
Mike Ham"son DC and District Lead Volunteer for Hillingdon West
Dlstrict Chair of Trustees report
This is our second AGM as the 'Hillingdon West Districf, and after 2 yearfs work, I can say that I
think we have amalgamated the 2 Districts very well together.
My thanks must fi￿tlY go to Kevin Brown - the Uxbridge District Treasurer who, I know spent
many hours combining the financial Accounts of both Hayes and Harfington and Uxbridge Districts
together, over the past year or so and has now successfvlly handed the reigns over to Alan Stack,
who has become our new District Treasurer.
So much work has gone on between these 2 people, to get these accounts set that l am sure we
would all like to thank them very much for all their hard work.
What we are left with now is a VERY healthy bank balance - that we need to use to encourage
and grow all the sections and units within our District.
We hope to soon have a 'growth plan, for the District - so rf you'd like to volunteer to be on that
committee, I'm sure Mike and David would love to hear from you.
To start our first year off we held a somewhat successful fun day last summer- that was again
very well catered for by our SASU members, we do hope that we will be able to run another event
of its kind again soon. The use of Meadow View School with if s lovely hall and open space make
it the perfect venue for a local safe scouting event.
Unfortunately, the St Georges day parade and event was cancelled - with only a couple of groups
signed up, we did not want to waste any funds hiring a bouncy caste for so few attendees. I
thought it was a shame- as it would have shown our unity as a District- hopefully with more time
to plan, all Groups will be able to get organised for one next year.
I have to congratulate 5 of our12dies from the SASU section, who were awarded the Kings
Coronation Medal at Windsor Castle during the recent scouts St Georges Day ￿lebratIOnS-
Many congratulations to you all.
We are now looking forward to our first District camp - I know will have over 250 young people in
attendance - I'm sure Mike will be able to tell us more about that, I'm for one am looking fO￿ard
to getting my new DistrÈct badge to add to my collection.
Finally, I would like to thank everyone for all their work getting this new district together, espeaally
our board of twstees. We have some really great, enthusiastic leaders within our new District, I
hope that we can work together to make the most of the opportunities we have available to us.
Jennipher Marshall-Jenkinson
Chair of District Trustees

ancial Review
Introduction
The Financial Report is provided in a separate document which accompanies this report.
The District does not undertake any fundraising activities but relies on income from investments,
rentals and subscriptions to fund various activib'es which it organises.
Reserves Pollcy
The Districfs policy on reserves is to hold sufficAent resources to continue the charitable activities
of the District should income and fundraising activities fall shorL The District Trustee Board
considers that the district should hold the following reserves.
Reserves to cover the designated funds we hold . £68,000
Reserves for nonnal district activity . £17,000
Total reseNe £75,000
Declaration
The Trustees dedare that they have approved the Trustees, Report above.
Signed on behalf of the Charitls Trustees
Signatures
Full names
Jennipher Marshall-Jenkinson
Alan Stad(
Position
District Chair
District Treasurer
Date
12.05.2024
12.05.2024

Uxbridge & District Scout Council (Charity no.1026901)
Hillingdon West District
Balance Sheet
For the year
fro¥n
014pr-23
31-MarQ4
Statement of assets and liabilities at the end of the year
31st March 2024
31st March
2023
Total funds
Unrestrlcted
funds
Deslgnat
funds
R•strf¢led
funds
Total funds
Cash funds
Lloyds cU￿ent & Savings Accounts
Hayes & Hailington Current account
Explorer Scouts
Scout Adve Support
Cash in Hand
57.11 S.34
0.00
71,971.98
0.00
0.00
46,838.84
19,166.81
19,622.01
0.00
0.00
D.00
26,311.52
1.733.28
0.00
0.00
0.00
0.00
85.01
o.oo
0.00
Accounts Receivable
0.00
0.00
0.00
1,490.65
Total cash funds
Other monetary assets
Tax daiTn
0.00
0.00
0.00
Debts due fr(Mn the
Count IAr6alDislrioVGrou
InsurorKe clatm
0.00
0.00
0.00
0.00
o.oo
0.00
0.00
Sub total
Investment asset$
Sub total
Non monetary assets for
Charitys own use
Badge stock
Equipment & Trophies
Sub total
Liabllltles
2.461.00
1,000.00
0.00
0.00
0.00
0.00
0.00
1.000.00
Sub total
Total net assets
The above receipts and payments account and statement of assets and liabilities were approved by the Trustee$ on 30th
April 2024 and signed on their behalf by
Signature
Je￿w￿LPher MarshaLLJe￿￿u￿LSO￿￿
Chair
ALOVL StQok
Treasurer
LT700003 July 20211
1of3

Uxbridge & District Scout Council (Charity no.1026901)
Hillingdon West District
Receipts and Payments Account
For thè year
from
01-AprQ3
314lar-24
Receipts
2023124
Deslgnated
Restrlctod
funds
funds
2022123
Receipts
Unrestricted
fvnds
Total funds
Total funds
Donatlons, l•gaeiè$ and $imilar
Income
Membership sybs¢rfptions
Don8tK>ns
41.514.25
31.864.20
SASU Income
1.683.00
35.751.90
Explorer 5ncome
Sub total
36.202.52
41,514.25
Grants
Other grants
6,669.10
Sub total
6,669.10
FundTalslng event$ Igross}
Sub total
Scout Hall Incom8
Hir¢ of building118t Hillingdonl
Hire of building11st Perseverance)
Sub tatsl
2,758.75
10.090.00
12.W.*S
3.410.OQ
8,226.60
Invèstmènt Income
Bank interest
647.31
2 461.00
55.90
Bad e Stocktake 31103124
Sulj total
Total Gross Income
56,952.75
101,575.31
79.YS922
8adge Sales
79.70
Total receipts
LT70￿03 July 2021)
2of3

Uxbridge & District Scout Council (Charity no.1026901)
Hillingdon West District
Receipts and Payments Account
For th8 year
01-Apr-23
31-Mar-24
Payments
2023124
Restricted
funds
2022123
Payments
Unrestrict8d
funds
Deslgnated
funds
Total funds
Total funds
Charltablth Paym8nts
Membership subscriptions paid on
(Nat￿￿811¢0u￿ty1theaI£hstnC1>
Youth programme and activities
Adult support 8n¢J training
Rent
44,078.75
44.07&75
30,550.50
4,066.38
2,928.41
Water and Sewerage
ElectriC5ty and Gas
Insurance
736.50
322.80
5,749.67
1,704.87
q.622.60
1,483.77
50.00
Bank Fees
5.00
Materials and equipment
Expbrer Expenses
Sastj Expense
Contribution to camp costs
AGM and trustee expenses
Building Maintenance11st Hillingdonl
Building Maintenance
Persevereance
World Jamboree and Carnp Support
Sub total
30.89S.$9
1,54&36
40,240.53
1,234.62
125.00
188.17
125.00
725.00
FLEndraising expenses
Sub total
Total Gmss Expendlture
50.109.75
40.7X99
90,886.74
77J11.78
Asset and investmenl
Totsl payments
Net of receipts/(payments)
Funds from
H & H District & SASU I
Persov6r8nce
28,70S.04
52,402.35
76,604.16
Cash funds last year end
Uxbridge District
34.291S7
34,658.93
66,704.06
Cash funds this year end
LT7(K)003 July20211
3of3

Uxbridge & District Scout Council (Charity no.1026901)
Hillingdon West District
Notes to the Final Accounts 2023 to 2024
l. Bankaccounts
Hayes and Harlington accounts closed and funds transferred to Hillingdon West.
However, Bardays forgot to indude an interest payment on the Business Premium
account so that is still open.
b. £75,000 has been transferred to interest bearing accounts with Uoyds
2. Deslznated Funds
A. Explorer Unit funds are held separatsly and summarised below
Closin
anc
£1,377.92
£1,354.48
£17,540.01
£4.434.65
£1.604.46
£26,311.52
2023124
Excalibur
Polaris
Discovery
Moorfield
Pyro
in
Balance
£0.00
£957.28
£15,402.33
£3,262.40
£1,833.20
£21.455.21
Income
£2,547.(X)
£1.169.08
£684.ff2
£287.42
£18,081.17 £15.943.49
£13,716.90 £12,544.65
£722.21
£950.95
£35,751.￿ £30,895.59
B. Scout Artive Support Unit is n ow In¢orpornted into these accounts
L 1st Hillinzdon H￿dq￿rter5
Hlllin
donH
nditure
2023-24
ncome &
Income
Rent Re￿iVed
Total Income
£2,758.75
£2.758.75
Costs
Water & Sewage
Electricty & Gas
Maintenance & Repairs
Insurance
Total Cost
£480. 14
£2,937. 91
£0.00
£659.79
£4.077.84
Net contributionlLoss
-£1.319.09
Two of the 3 tenants have now left the building as it was to cold in December last.
Predicted income in 2024 2025 £1200.
b. We are in dispute with Southern Electric and they have overcharged us by some £900
with the two bi115 presented after they change their Invoicin8 System.
c. SSE Business have also awarded us a small buslness grant of £5￿ which was credited to
the account on31st March.
It is not possible to fit Smart Meters to this property.
Closing Balance for Hillingdon funds is £5608.15.
Approved 30 04 24 District Trustees meeting Accounts Final

Uxbridge & District Scout Council (Charlty no.1026901)
Hillingdon West District
Notes to the Final Accounts 2023 to 2024
D. Perseverance HQ 2023 to 2024
Perseveran
20￿24 Income &
Income
Rent Recetved
Total Income
£10,090.00
£10.090.00
Costs
Water & Séwage
Electricty & Gas
Maintenance & Repairs
Insurance
Total Cost
-£256.36
-£2,811.76
125.00
-£1,045.08
-£4.238.20
Net contrlbulionlLoss
£5,851.80
Alice Chilvers Dance class closed at the end of October
British gas overcharged us because a new meter was fitted in March 2023. This meant
that the property history was lost and they gave us estimated bills on the basis of
Summer readings up till November. We went out of contraLt with them in December
and were billed over £1200 atthe end of December at theirvariable rate. After m¥
tntervention they agreed to cancel their final Invoice and provide a refund of £711.95
which we received on SL Georges day.
New 3 year energy contract WFth Yu Energy started l February with smart meters to be
fitted 30104124
Insuran￿ valuation ralsed to £4650001Insurance with SAGIC)
Closing Balance for Perseverance funds is £63353.83.
3. Accounts Recelvable
Membership confirmed but not credited to the District account until April
a. 12 Hayes
£1899.LKI
b. Excalibur ESU £580.25
4 Grants
AP Taylor £300 for Pyro Explorers
b. AP Taylor £300 for H&H Distrirt
Lesley Sell Trust £IQOO for 9 Hillingdon
d. The Scout Association £71JOO for Pyro & Excalibur ESU
The Grant total is the net of income and expenditure by 9" Hillingdon and the rump
of the Scout Association grants sitting in the District Bank Account.
Approved 30 04 24 District Trustees meeting Accounts Final

Uxbridge & District Scout Council (Charity no.1026901)
Hillingdon West District
Notes to the Final Accounts 2023 to 2024
Youth Artivities
Summary of youth acthifty expenditure 2023 2
Summary Youth Actlvitles
Events
Debit
£3.529.75
£1,785.00
£134.50
£667.62
£221.87
Credrt
£0.00
£1,487.86
£121.00
£643.50
£20.00
Nett
-£3,529.75
-£297.14
-£13.50
-£24.12
-£201.81
Distrtct
Beavers
Cubs
Scouts
Explorer8
Total
-P4.066.38
Approved 30 04 24 District Trustees meeting Accounts Final

Indepen&nt e￿￿￿5 report to the trustees of Hiuingdon West DistrKt Scout Council
I re￿rt to the trustees on my examEnation irf the ari(Mts of the Hillingdon West Distrrt Scout
Counal ILY the ye* eth 31,: march 2024
Responsibilities arKI basis of report
As the charty trustees ofthe Hillingdon West DistrKt Scout Ciwnc4L you are respons￿1¢ for the
pitparatK)n of tk ￿(Qu￿15 in acc{xd￿e wrth requKements of the charit￿ Act 2011 I'the Act'i.
I report in respert of my examinatK)n ofthe Hiltingdon W¢st Distrirt Scout Counol IKCf#Jnts caf[￿d
rt under se(tKm 145 Df the 2011 Att and in cafryir¥J out My examination I havc lolliw4ed all the
)plicabk* Direct￿5 the Charrty Comm65ion uthr se{￿n 1451Sllbl ol the A(t.
Independent examiner's statsment
I have cwpleted ffly exammatKM I (0￿M that no matenal matters have come to my attentm in
cwiectKffi with the exam[rhit￿ gNVKJ me C￿ to bel*ve that ￿ any matwial resrRrt'
l. accow recNds wefe r￿1 kept tn respert of the Hillingdm West District Scout Counci( as
required by SeCt￿n 130 of the Act Of
2. tl* accord with those re(or&.
I have no concems ￿ have come across )10 othef matters in connect￿￿ with the examination to whKh
attenl%)n shThAd be thawn ￿ ￿'S iewt in or¢kn toenable a understanding of accounts to be
ached.
For clarity I have not verif*d or exafflmwd the wK)r year bal•nces shown on the 801a￿e Sheet or the
Name.. Bauit G￿1
Relevant professThal membership of profeswnal Irf any): ACMA
Address: Ilj) Lw Lane Ickenham UBIO 85U
Date". 26nJ412024