Trustees’ Annual Report for the period
From 1[st] July 2024 to 30[th] June 2025
Charity name: Rotary Club of Bexhill Trust Fund
Charity registration number: 1026868
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Relief of the poor and needy or to or for such other charitable purpose, institution, society or object as the club shall in duly constituted meeting from time to time direct. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity undertakes a variety of fund- raising events during the year to raise funds that can be donated to charitable causes. Such events include Christmas collections, Quiz night, virtual race night, charity golf day, school choir competition, football competition. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | During the period the Trustees have regards to guidance issued by the CC on public benefit. The charity prefers to provide donations to other charitable causes or organisations rather than individual public parties. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Donations are determined by discussion of the Charity trustees and ratified by a vote from the Rotary Club of Bexhill whose members are intrinsically linked to the operation of the Charity. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the financial period the fund-raising has enabled the charity to support numerous other charities both in the UK and overseas where we support International Rotary Club initiatives. In all we have supported over 30 different charitable causes. A summary of key ones amongst the £19,722.82 donated are: - •Shelterbox Trust: £1,180 •Westerleigh Judokwai: £1,500 •Take Care Kids (Thailand): £1,000 •Warming up the homeless: £1,000 •DISC (dementia support): £2,000 •Rotary Foundation: £1,759.22 •Pett Level Life Boat: £1,000 |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As at the year end the charity had credit balances of £19,915.40. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Generally, it is not the Trust's intention to maintain large cash balances but merely to maintain an adequate level to respond to any modest and urgent request for assistance. However, it was previously agreed that the objectives of the Trust could be better served if £5,000 were considered as unavailable for distribution and to be held for times of utmost need. This sum remained unchanged during the year. |
| Amount of reserves held | Para 1.22 | £5,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | See objectives above |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees will be those members of the Rotary Club of Bexhill (unincorporate association linked to the Rotary Club of GB&I), specifically the President, Secretary, Treasurer and President Elect. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is intrinsically linked to the Rotary Club of Bexhill whose members form both the Trustees and volunteer to undertake the fund-raising activities of the charity. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Rotary Club of Bexhill Trust Fund |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1026868 |
| Charity’s principal address | c/o 5 Kingswood Avenue, Bexhill on Sea, TN39 4EJ. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Hugh Allen | ||||
| David Dixson | ||||
| Stephen White | Secretary | |||
| PerryPuddefoot | ||||
| Michael Clark | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Auditor | Nicholas Redman | 21 Pages Lane, Bexhill on Sea, TN39 3RD |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
Michael Paul Clark |
Perry Victor Puddefoot | |
Treasurer |
Secretary | |
| 02/12/2025 | ||
| 02/12/2025 |
| Rotary Club of Bexhill Trust Fund |
For the Year from |
01/07/2024 | To | 30/06/2025 | ||
|---|---|---|---|---|---|---|
Receipts and payments
| Receipts and payments | |||||
|---|---|---|---|---|---|
| Restricted Funds |
Unrestricted funds |
Restricted Funds |
Unrestricted funds |
||
| £ | £ | £ | £ | ||
| Receipts | 2023-24 | 2023-24 | 2024-25 | 2024-25 | |
| Donations, legacies and similar income | |||||
| Donations | 479.94 | 287.55 | |||
| Member Donations | 300.00 | ||||
| Grants | 300.00 | ||||
| Gift Aid | 4,975.53 | ||||
| SundryReceipts | 0.00 | ||||
| Foundation | 72.00 | 36.00 | |||
| Funds Received in error 23/34 - 24/25 Prev Yr Error Net Adj | 901.00 | 903.03 | |||
| Sub total | 0.00 | 1,452.94 | 0.00 | 6,802.11 | |
| Fundraising (gross) | |||||
| Fund RaisingActivities | 15,133.79 | 19,531.81 | |||
| Sub total | 0.00 | 15,133.79 | 0.00 | 19,531.81 | |
| Investment income | |||||
| Bank interest | 71.55 | 0.00 | 65.84 | ||
| Other investment income | |||||
| Sub total | 0.00 | 71.55 | 0.00 | 65.84 | |
| Total Gross Income | 0.00 | 16,658.28 | 0.00 | 26,399.76 | |
| Asset and investment sales, etc. | 0.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | ||
| Total receipts | 0.00 | 16,658.28 | 0.00 | 26,399.76 | |
For the Year 01/07/2024 To 30/06/2025 from
Receipts and payments
| Receipts and payments | |||||
|---|---|---|---|---|---|
| Restricted Funds |
Unrestricted funds |
Restricted Funds |
Unrestricted funds |
||
| £ | £ | £ | £ | ||
| Payments | 2023-24 | 2023-24 | 2024-25 | 2024-25 | |
| Donations | 10,710.10 | 17,963.60 | |||
| Equipment | 0.00 | ||||
| Expenses | 49.99 | 12.65 | |||
| Other Trust Activities | 1,539.00 | 0.00 | |||
| Foundation | 1,759.22 | ||||
| SundryPayments | 0.00 | ||||
| Sum UpFees | 31.23 | 12.16 | |||
| Fundraising (gross) | |||||
| Fund RaisingActivities Costs | 2,672.52 | 7,153.09 | |||
| Paid to RotaryClub General Account - Paid in error | 19.56 | 597.50 | |||
| Sub total | 0.00 | 15,022.40 | 0.00 | 27,498.22 | |
| Total Gross Expenditure | 0.00 | 15,022.40 | 0.00 | 27,498.22 | |
| Asset and investment purchases, etc. | 0.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | ||
| Total payments | 0.00 | 15,022.40 | 0.00 | 27,498.22 | |
| Net of receipts/(payments) | 0.00 | 1,635.88 | 0.00 | -1,098.46 | |
| Cash funds last year end | 5,000.00 | 14,377.98 | 5,000.00 | 16,013.86 | |
| Cash funds this year end | 5,000.00 | 16,013.86 | 5,000.00 | 14,915.40 | |
Statement of assets and liabilities at the end of the year
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | ||
|---|---|---|---|---|---|
| 2023-24 2023-24 Restricted Funds Unrestricted funds £ £ |
2024-25 2024-25 |
||||
| Restricted Funds Unrestricted funds |
|||||
| £ £ |
|||||
| Cash funds | |||||
| Bank current account 1 | 13,637.36 | 14,879.40 | |||
| Bank Savings account 2(Foundation Account) | 2,376.50 | 36.00 | |||
| Bonus Saver Account | 5,000.00 | 5,000.00 | |||
| Total cash funds 5,000.00 |
16,013.86 | 5,000.00 | 14,915.40 | ||
| Other monetary assets | |||||
| Tax claim | |||||
| Debts due - from RotaryClub General A/C | 2,455.28 | 0.00 | |||
| Insurance claim | |||||
| Sub total 0.00 |
2,455.28 | 0.00 | 0.00 | ||
| Investment assets | |||||
| Investmentproperty- detail | |||||
| Quoted investments | |||||
| Other investments - detail | |||||
| Sub total 0.00 |
0.00 | 0.00 | 0.00 | ||
| Non monetary assets for charity's own use | |||||
| Land and buildings | |||||
| Motor vehicles | |||||
| Equipment,furniture etc(Dep'n@25%p.a.) | |||||
| Other | |||||
| Sub total 0.00 |
0.00 | 0.00 | 0.00 | ||
| Liabilities | |||||
| Accounts notyetpaid | |||||
| Expenses incurred but not invoiced | |||||
| Subscriptions notyetpaid | |||||
| Loan - detail | |||||
| Other liabilities - due to RotaryClub General A/C | 2,235.75 | 0.00 | |||
| Sub total 0.00 |
2,235.75 | 0.00 | 0.00 | ||
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 02/12/2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature | Signature | Signature | Print Name |
|---|---|---|---|
| President | |||
| Treasurer |
_
Independent examiner’s report to the trustees of the Rotary Club of Bexhill Trust Fund
I report to the trustees on my examination of the accounts of the Rotary Club of Bexhill Trust Fund (the Trust) for the year ended 30* June 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable
requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Zs ame: ff JS AEdmaAW Relevant professional qualification or membership of professional bodies (if any): AcA- re Fired
Address: Af Pager have GEXH ILL - Ou Sea, 7TN3ZF GRD . he ; ake J Ebat we & 2OPS