## **Trustees’ Annual Report for the period**
**From 1[st] July 2024 to 30[th] June 2025**
## **Charity name: Rotary Club of Bexhill Trust Fund**
## **Charity registration number: 1026868**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Relief of the poor and needy or to or for such
other charitable purpose, institution, society
or object as the club shall in duly constituted
meeting from time to time direct.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity undertakes a variety of fund-
raising events during the year to raise funds
that can be donated to charitable causes.
Such events include Christmas collections,
Quiz night, virtual race night, charity golf
day, school choir competition, football
competition.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|During the period the Trustees have regards
to guidance issued by the CC on public
benefit. The charity prefers to provide
donations to other charitable causes or
organisations rather than individual public
parties.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Donations are determined by discussion of
the Charity trustees and ratified by a vote
from the Rotary Club of Bexhill whose
members are intrinsically linked to the
operation of the Charity.|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the financial period the fund-raising
has enabled the charity to support numerous
other charities both in the UK and overseas
where we support International Rotary Club
initiatives.
In all we have supported over 30 different
charitable causes. A summary of key ones
amongst the £19,722.82 donated are: -
•Shelterbox Trust: £1,180
•Westerleigh Judokwai: £1,500
•Take Care Kids (Thailand): £1,000
•Warming up the homeless: £1,000
•DISC (dementia support): £2,000
•Rotary Foundation: £1,759.22
•Pett Level Life Boat: £1,000|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|As at the year end the charity had credit
balances of £19,915.40.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Generally, it is not the Trust's intention to
maintain large cash balances but merely to
maintain an adequate level to respond to
any modest and urgent request for
assistance. However, it was previously
agreed that the objectives of the Trust could
be better served if £5,000 were considered
as unavailable for distribution and to be held
for times of utmost need. This sum remained
unchanged during the year.|
|Amount of reserves held|Para 1.22|£5,000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|See objectives above|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees will be those members of the
Rotary Club of Bexhill (unincorporate
association linked to the Rotary Club of
GB&I), specifically the President, Secretary,
Treasurer and President Elect.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is intrinsically linked to the
Rotary Club of Bexhill whose members form
both the Trustees and volunteer to
undertake the fund-raising activities of the
charity.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Rotary Club of Bexhill Trust Fund|
|---|---|
|Other name the charity uses||
|Registered charity number|1026868|
|Charity’s principal address|c/o 5 Kingswood Avenue, Bexhill on Sea, TN39 4EJ.|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Hugh Allen||||
||David Dixson||||
||Stephen White|Secretary|||
||PerryPuddefoot||||
||Michael Clark|Treasurer|||
||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|**Auditor**|Nicholas Redman|21 Pages Lane, Bexhill on Sea, TN39 3RD|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||
Michael Paul Clark|Perry Victor Puddefoot|
||
Treasurer|Secretary|
||02/12/2025||
||02/12/2025||
|**Rotary Club of Bexhill Trust**
**Fund**|**For the Year**
**from**||**01/07/2024**|**To**||**30/06/2025**|
|---|---|---|---|---|---|---|
||||||||
## **Receipts and payments**
|**Receipts and payments**||||||
|---|---|---|---|---|---|
||**Restricted**
**Funds**|**Unrestricted**
**funds**||**Restricted**
**Funds**|**Unrestricted**
**funds**|
||**£**|**£**||**£**|**£**|
|**Receipts**|**2023-24**|**2023-24**||**2024-25**|**2024-25**|
|**Donations, legacies and similar income**||||||
|Donations||**479.94**|||**287.55**|
|Member Donations|||||**300.00**|
|Grants|||||**300.00**|
|Gift Aid|||||**4,975.53**|
|SundryReceipts|||||**0.00**|
|Foundation||**72.00**|||**36.00**|
|Funds Received in error 23/34 - 24/25 Prev Yr Error Net Adj||**901.00**|||**903.03**|
|||||||
|**Sub total**|**0.00**|**1,452.94**||**0.00**|**6,802.11**|
|**Fundraising (gross)**||||||
|Fund RaisingActivities||**15,133.79**|||**19,531.81**|
|||||||
|||||||
|**Sub total**|**0.00**|**15,133.79**||**0.00**|**19,531.81**|
|**Investment income**||||||
|Bank interest||**71.55**||**0.00**|**65.84**|
|Other investment income||||||
|**Sub total**|**0.00**|**71.55**||**0.00**|**65.84**|
|||||||
|**_Total Gross Income_**|**0.00**|**16,658.28**||**0.00**|**26,399.76**|
|**Asset and investment sales, etc.**||**0.00**||||
||**0.00**|**0.00**||**0.00**|**0.00**|
|||||||
|**_Total receipts_**|**0.00**|**16,658.28**||**0.00**|**26,399.76**|
|||||||
**For the Year 01/07/2024 To 30/06/2025 from**
## **Receipts and payments**
|**Receipts and payments**||||||
|---|---|---|---|---|---|
||**Restricted**
**Funds**|**Unrestricted**
**funds**||**Restricted**
**Funds**|**Unrestricted**
**funds**|
||**£**|**£**||**£**|**£**|
|**Payments**|**2023-24**|**2023-24**||**2024-25**|**2024-25**|
|Donations||**10,710.10**|||**17,963.60**|
|Equipment|||||**0.00**|
|Expenses||**49.99**|||**12.65**|
|Other Trust Activities||**1,539.00**|||**0.00**|
|Foundation|||||**1,759.22**|
|SundryPayments|||||**0.00**|
|Sum UpFees||**31.23**|||**12.16**|
|**Fundraising (gross)**||||||
|Fund RaisingActivities Costs||**2,672.52**|||**7,153.09**|
|||||||
|Paid to RotaryClub General Account - Paid in error||**19.56**|||**597.50**|
|**Sub total**|**0.00**|**15,022.40**||**0.00**|**27,498.22**|
|||||||
|**_Total Gross Expenditure_**|**0.00**|**15,022.40**||**0.00**|**27,498.22**|
|**Asset and investment purchases, etc.**||**0.00**||||
||**0.00**|**0.00**||**0.00**|**0.00**|
|||||||
|**_Total payments_**|**0.00**|**15,022.40**||**0.00**|**27,498.22**|
|||||||
|**_Net of receipts/(payments)_**|**0.00**|**1,635.88**||**0.00**|**-1,098.46**|
|**Cash funds last year end**|**5,000.00**|**14,377.98**||**5,000.00**|**16,013.86**|
|**_Cash funds this year end_**|**5,000.00**|**16,013.86**||**5,000.00**|**14,915.40**|
|||||||
## **Statement of assets and liabilities at the end of the year**
|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|||
|---|---|---|---|---|---|
|**2023-24**
**2023-24**
**Restricted**
**Funds**
**Unrestricted**
**funds**
**£**
**£**||||**2024-25**
**2024-25**||
|||||**Restricted**
**Funds**
**Unrestricted**
**funds**||
|||||**£**
**£**||
|**Cash funds**||||||
|Bank current account 1||**13,637.36**|||**14,879.40**|
|Bank Savings account 2(Foundation Account)||**2,376.50**|||**36.00**|
|Bonus Saver Account|**5,000.00**|||**5,000.00**||
|||||||
|**Total cash funds**
**5,000.00**||**16,013.86**||**5,000.00**|**14,915.40**|
|**Other monetary assets**||||||
|Tax claim||||||
|Debts due - from RotaryClub General A/C||**2,455.28**|||**0.00**|
|Insurance claim||||||
|**Sub total**
**0.00**||**2,455.28**||**0.00**|**0.00**|
|**Investment assets**||||||
|Investmentproperty- detail||||||
|Quoted investments||||||
|Other investments - detail||||||
|**Sub total**
**0.00**||**0.00**||**0.00**|**0.00**|
|**Non monetary assets for charity's own use**||||||
|Land and buildings||||||
|Motor vehicles||||||
|Equipment,furniture etc(Dep'n@25%p.a.)||||||
|Other||||||
|**Sub total**
**0.00**||**0.00**||**0.00**|**0.00**|
|**Liabilities**||||||
|Accounts notyetpaid||||||
|Expenses incurred but not invoiced||||||
|Subscriptions notyetpaid||||||
|Loan - detail||||||
|Other liabilities - due to RotaryClub General A/C||**2,235.75**|||**0.00**|
|**Sub total**
**0.00**||**2,235.75**||**0.00**|**0.00**|
|||||||
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 02/12/2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Signature|Signature|**Print Name**|
|---|---|---|---|
||||**President**|
||||**Treasurer**|
_
-
## Independent examiner’s report to the trustees of the Rotary Club of Bexhill Trust Fund
I report to the trustees on my examination of the accounts of the Rotary Club of Bexhill Trust Fund (the Trust) for the year ended 30* June 2025.
## Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable
requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Zs ame: ff JS AEdmaAW Relevant professional qualification or membership of professional bodies (if any): AcA- re Fired
Address: Af Pager have GEXH ILL - Ou Sea, 7TN3ZF GRD . he ; ake J Ebat we & 2OPS