Registered Charity Number 1026863
Long Clawson Pre-School
Report and Accounts
For The Year Ended 31st August 2021
Long Clawson Pre-School Report and accounts Contents
| Page | |
|---|---|
| Trustees' Report | 1-2 |
| Statement of Trustees' responsibilities | 3 |
| Trustees' statement - Combined | 4 |
| Accountants' report | 5 - 6 |
| Statement of Financial Activities | 7 |
| Balance sheet | 8 |
| Statement of Cash Flows | 9 |
| Notes to the accounts | 10 - 13 |
| Detailed Statement of Financial Activities | 14 - 16 |
Long Clawson Pre-School The report of the trustees for the year ended 31 August 2021
Introduction
The trustees present their annual report and accounts for the year ended 31st August 2021.
The board of trustees are satisfied with the performance of the Charity during the year and the position at 31st August 2021, and consider that the Charity is in a strong position to continue its activities during the coming year, and that the Charity's assets are adequate to fulfil its obligations.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Charity's governing document, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Objectives and Activities of the Charity
The object of the Charity is to enhance the development and education of children under the statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
Achievement and performance
A detailed narrative of the charity's achievements and performance is included in the Combined Trustee's Statement on page 4 of these Financial Statements.
Financial review
A detailed narrative of the Charity's achievements and performance is included in the Combined Trustee's Statement on page 4 of these Financial Statements.
Structure, Governance and Management
Governing Document
The Charity is controlled by its governing document, a Deed of Trust, and constitutes an unincorporated Charity.
Appointment of trustees
The methods adopted for the recruitment and appointment of new Trustees;
The Trustees have a duty to ensure proper methods are employed along with laid down procedures in the recruitment and appointment of Trustees, in line with statutory requirements and recommended practice.
Risk management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place, providing reasonable assurance against fraud and error.
Reference and administrative details
The Charity is registered in England. Charity name: Long Clawson Pre-School Charity Registration Number: 1026863 The Principal Office address is : Long Clawson Village Hall Back Lane Long Clawson Melton Mowbray Leicestershire LE14 4NA
Page 1
Long Clawson Pre-School
The report of the trustees for the year ended 31 August 2021
Reference and administrative details
The members of the Board of Trustees of the Charity during the year ended 31st August 2021 were :- Mrs FJ King Mr R Bailey - resigned 07.12.2021 Mr C Field Mrs S Bailey - resigned 07.12.2021 Mrs M Oldershaw Mrs Victoria Russell - appointed 08.10.2020 Mrs C Buckley - resigned 08.10.2020
The members of the Board of Trustees of the Charity at the date the report and accounts were prepared were: - Mrs FJ King Mr C Field Mrs M Oldershaw Mrs Victoria Russell Mrs Jenifer Tapp - appointed 07.12.2021
Independent Examiner
Josef E Zbaraski FCCA 31 Craven Street Melton Mowbray Leicestershire LE13 0QT
Page 2
Long Clawson Pre-School
The report of the trustees for the year ended 31 August 2021 Statement of Trustees' Responsibilities
The Charity Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that year. In preparing the financial statements, the Trustees are required to;
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent; and
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless, it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity, and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity, and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the responsibility of the independent examiner in relation to the Trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
The statement was approved by the Board of Trustees on 21st January 2022.
Mrs J Tapp - Chairperson
Page 3
Long Clawson Pre-School
Trustees' statements for the year ended 31 August 2021 Combined Trustees' Statement
The Trustees present their annual report and accounts for the year ended 31 August 2021. The Trustees are satisfied with the performance of the Charity during the year and the financial position at 31st August 2021, and consider the Charity is in a strong position to continue its activities during the coming year, and that its assets are adequate to fulfil its obligations.
The year was a successful one for the school, considering the impact of Covid 19 and its impact on the school. The school re-opened on Wednesday 2nd September after the summer holiday. When the school re-opened, the staff continued to ensure high standards of cleanliness along with regular cleaning, sterilising and the use of PPE, to ensure the health and well-being of all and to ensure Government guidelines were applied. Feedback from parents for the work done by the staff was very positive and complimentary.
Staffing during the year was maintained at five; the School Manager was on maternity leave from the start of school year, returning to work on 7th January. During her absence the remaining four members of staff took on extra responsibilities. Throughout the year the staff have continued to support and provide all the pupils’ needs. In order to further the professional development of staff, most members attended training programmes to improve their teaching skills. During the year the school had 24 children but, for part of the year, the attendance was limited to 15 at any one time, so that the school could maintain 3 bubbles with 5 pupils in each, commensurate with guidelines. Children were also only allowed to attend one setting, so that meant the school was able to accept some new children. Unfortunately, some did not return after lockdown.
The Trustees continue to ensure the Pre-School provides additional play and educational equipment to support the needs of the children. Overall, the Pre-School has been updated to support all areas of development, whilst remaining a friendly, warm and welcoming environment in which the children thrive.
The Trustees expect the coming year will be a challenging one with the uncertainty of Covid 19, and the impact it could have on the school and its financial position. However, the coming year has seen an increase in pupil numbers which, currently stand at 28, and the year looks encouraging. The school remains in a healthy financial position, so the Trustees remain confident in the sustainability of the school.
The statement was approved by the Board of Trustees on 21st January 2022.
Mrs J Tapp - Chairperson
Page 4
Independent Examiner's Report to the Trustees of
Long Clawson Pre-School
Report of the Independent Examiner to the Trustees
on the accounts of the Charity for the year ended 31st August 2021.
I report on the financial statements of the Charity for the year ended 31st August 2021 set out on pages 1 to 16. These have been prepared in accordance with the Charities Act 2011 and with the Statement of Recommended Practice applicable to charities; Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Respective responsibilities of Trustees and examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:-
a) examine the accounts under section 145 of the Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and;
c) to state whether particular matters have come to my attention.
Basis of opinion and scope of work undertaken
I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales. An independent examination includes a review of the accounting records kept by the Charity, and of the accounting systems employed by the Charity, and a comparison of the financial statement presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning such matters. The purpose of the examination is to establish, as far as possible, that there have been no breaches of the Charities legislation, and that the financial statements comply with the Statement of Recommended Practice.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved, and before finalising the report I obtain written assurances from the Trustees of all material matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently no audit opinion is given of the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the Charity, and my report is limited to the matters set out in the statement on the next page.
Page 5
Independent Examiner's Report to the Trustees of Long Clawson Pre-School
Report of the Independent Examiner to the Trustees on the accounts of the Charity for the year ended 31st August 2021.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2011 Act and
(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act and;
(iii) that the financial statements be prepared in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities updated for FRS 102;
have not been met or;
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached.
Josef E Zbaraski FCCA 31 Craven Street Melton Mowbray Leicestershire LE13 0QT
21st Janury 2022.
Page 6
Long Clawson Pre-School Statement of Financial Activities for the year ended 31 August 2021
| Income Voluntary Income Activities for generating funds Incoming resources from charitable activities Total incoming resources Expenditure Costs of generating funds Costs of generating voluntary income Costs of charitable activities Governance costs Total expenditure Reconciliation of funds Total funds brought forward Total Funds carried forward Net income/(expenditure) and net movement in funds for the year |
Unrestricted Restricted Total Last Year Funds Funds Funds Total Funds 2021 2021 2021 2020 £ £ £ £ 47,129 - 47,129 51,170 - - - 284 3,131 - 3,131 5,393 50,260 - 50,260 56,847 - - - - 52,186 - 52,186 55,643 400 - 400 300 52,586 - 52,586 55,943 (2,326) - (2,326) 904 31,344 - 31,344 30,440 29,018 - 29,018 31,344 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 10 to 13 form an integral part of these accounts.
Page 7
Long Clawson Pre-School Balance Sheet as at 31 August 2020
| Notes The assets and liabilities of the charity : Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Total current assets Creditors:- amounts due within one year 11 Net current assets Total assets less current liabilities Net assets The funds of the charity : Unrestricted funds 12 Total charity funds |
6,496 31,665 |
2021 £ 367 38,161 (9,510) 28,651 29,018 29,018 29,018 29,018 |
3,376 33,635 |
2020 £ 307 37,011 (5,974) 31,037 31,344 31,344 31,344 31,344 |
|---|---|---|---|---|
The financial statements were approved by the board of trustees on 21st January 2022 and were signed on its behalf by:
Mrs J Tapp - Chairperson
The notes on pages 10 to 13 form an integral part of these accounts.
Page 8
Long Clawson Pre-School Statement of Cash Flows for the year ended 31 August 2021
| Notes 2021 £ Operating activities (Loss)/profit for the financial year (2,326) Adjustments for: Loss on sale of fixed assets - Depreciation 429 Increase in debtors (3,120) Increase in creditors 3,536 (1,481) Investing activities Payments to acquire tangible fixed assets (489) Cash generated by investing activities - Net cash generated Cash generated by operating activities (1,481) Cash used in investing activities (489) Net cash generated (1,970) Cash and cash equivalents at 1 September 2020 33,635 Cash and cash equivalents at 31 August 2021 31,665 Cash and cash equivalents comprise: Cash at bank 31,665 |
2020 £ 904 - 307 (3,376) (5,278) (7,443) - - (7,443) - (7,443) 41,078 33,635 33,635 |
|---|---|
The notes on pages 10 to 13 form an integral part of these accounts.
Page 9
Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021
1 Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Basis of preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
b) Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required, however, no restatements were required.
c) Preparation of the accounts on a going concern basis
The financial statements are prepared on a going concern basis. The Charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the continuing grant aid.
d) Income
Income is accounted for on a receivable basis when the Charity is legally entitled to the income, and when the income can be quantified with reasonable accuracy.
e) Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably, on an accruals basis.
Where cost cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Liabilities are recognised on the accruals basis in accordance with normal accounting principles, modified where necessary in accordance with the guidance given in the SORP.
f) Fund accounting
The Charity maintains a general unrestricted fund, which represents funds which are expendable at the discretion of the Trustees in furtherance of the objects of the Charity. Such funds may be held in order to finance both working capital and capital investment. There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above. Any other proposed transfer between funds would be considered on the particular circumstances.
Restricted funds can only be used for particular purposes within the objects of the charity. It is the policy of the Board of Trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.
Page 10
Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021
1 Accounting policies (continued)
g) Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
h) Tangible fixed assets
Depreciation has been provided at the following rates in order to write off the assets (less their estimated residual value ) over their estimated useful economic lives. Equipment - 25% straight line
i) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
j) Creditors and provisions
Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
i) Taxation
As a registered Charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the Charity , and is therefore included in the relevant costs in the Statement of Financial Activities.
2 Winding up or dissolution of the Charity
If upon winding up or dissolution of the Charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the Charity.
3 Income from charitable activities
| 3 | Income from charitable activities | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Revenue from ordinary activities | 50,260 | 56,847 | |
| 4 | Net income for the year | ||
| This is stated after charging:- | 2021 | 2020 | |
| £ | £ | ||
| Rentals under operating leases | 5,538 | 4,416 | |
| Depreciation | 429 | 307 | |
| Accountancy fees | 360 | 395 | |
| Independent Examiner's Fees | 400 | 300 |
5 Trustees' Remuneration and benefits
Neither the trustees nor any persons connected with them have received any remuneration, either in the current year or the prior year.
Page 11
Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021
6 Trustees' expenses
No expenses were paid to trustees or persons connected with them, either in the current year or the prior year.
| 7 | Staff Costs and Emoluments | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Gross Salaries | 40,290 | 43,914 | |
| There were no employees with emoluments in excess of £60,000 | (2019: nil) | ||
| 8 | Numbers of full time employees or full time equivalents | ||
| 2021 | 2020 | ||
| No. | No. | ||
| Engaged on charitable activities | - | - | |
| 9 | Tangible functional fixed assets | ||
| Equipment | |||
| £ | |||
| Asset cost, valuation or revalued amount | |||
| At 1st September 2020 | 2,701 | ||
| Additions | 489 | ||
| At 31 August 2021 | 3,190 | ||
| Accumulated depreciation and impairment provisions At 1st September 2020 Charge for the year |
2,394 429 |
||
| At 31 August 2021 | 2,823 | ||
| Net book value At 31 August 2021 |
367 | ||
| At 31 August 2020 | 307 | ||
| 10 | Debtors Other Debtors |
2021 £ 6,496 |
2020 £ 3,376 |
| 6,496 | 3,376 | ||
| 11 | Accrued expenses Taxes and social security Creditors: amounts falling due within one year |
2021 £ 8,730 780 |
2020 £ 5,575 399 |
| 9,510 | 5,974 |
Page 12
Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021
12 Movement in Funds
| Movement in Funds | |||
|---|---|---|---|
| Net | |||
| movement | |||
| At 1.9.2020 | in funds | At 31.8.2021 | |
| Unrestricted Funds | |||
| General Fund | 31,344 | (2,326) | 29,018 |
| Total Funds | 31,344 | (2,326) | 29,018 |
| Net movement in funds, included above are as follows: | |||
| Unrestricted Funds | Incoming resources |
Resources expended |
Movement in funds |
| General Funds | 50,260 | 52,586 | (2,326) |
| Total Funds | 50,260 | 52,586 | (2,326) |
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Long Clawson Pre-School
Appendix 1
Analysis of Total Incoming & Outgoing Resources by Activity for the year ended 31 August 2021
| Incoming resources from generated funds Voluntary Income Activities for generating funds Incoming resources from charitable activities Total Incoming Resources Costs of generating funds Costs of generating voluntary income Costs of charitable activities Governance costs Total resources expended Net Incoming Resources by activity |
2021 Total £ 47,129 - 3,131 50,260 - 52,186 400 52,586 (2,326) |
2020 Total £ 51,170 284 5,393 56,847 - 55,643 300 55,943 904 |
|---|---|---|
Page 14
Long Clawson Pre-School Schedule to the Statement of Financial Activities for the year ended 31 August 2021
| Voluntary Income Government and public bodies Incoming resources of a revenue nature Donations Training Grant LCC Funding EYPS Total Total Grants, Legacies & Donations Received Total Voluntary Income Activities for generating funds Fundraising activities Total of activities for generating funds Incoming resources from charitable activities Primary purpose trading Total Incoming resources from charitable activities Total Incoming Resources Costs of generating funds Costs of generating voluntary income Cost of fundraising activities Total costs of generating voluntary income |
Unrestricted Restricted Total Prior Period Funds Funds Funds Total Funds 2021 2021 2021 2020 £ £ £ £ 633 - 633 6,404 - - - - 46,496 - 46,496 44,079 - - - 687 47,129 - 47,129 51,170 47,129 - 47,129 51,170 47,129 - 47,129 51,170 - - - 284 - - - 284 3,131 - 3,131 5,393 3,131 - 3,131 5,393 50,260 - 50,260 56,847 - - - - - - - - |
|---|---|
Page 15
Long Clawson Pre-School Schedule to the Statement of Financial Activities for the year ended 31 August 2021
| **Unrestricted ** | Restricted | Total | Prior Period | |
|---|---|---|---|---|
| Funds | Funds | Funds | Total Funds | |
| 2021 | 2021 | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Charitable expenditure | ||||
| Support costs of charitable activities | ||||
| Direct support costs | ||||
| Gross wages and salaries - Charitable Activities | 40,290 | - | 40,290 | 43,914 |
| Travel and Subsistence - Charitable Activities | 74 | - | 74 | - |
| 40,364 | - | 40,364 | 43,914 | |
| Management and administration costs in support of charitable activities Staff costs in support of charitable activities Training and welfare |
483 | - | 483 | 716 |
| 483 | - | 483 | 716 | |
| Premises Costs Rent payable Insurance Premises repairs and renewals |
5,538 830 68 |
- - - |
5,538 830 68 |
4,416 786 - |
| 6,436 | - | 6,436 | 5,202 | |
| General administrative expenses: Telephone Postage and stationery Equipment expenses Health and safety costs Food and milk costs Depreciation Loss on disposal of fixed assets Sundry expenses |
101 974 1,186 80 503 429 - 50 |
- - - - - - - - |
101 974 1,186 80 503 429 - 50 |
287 392 1,308 7 536 307 - 59 |
| 3,323 | - | 3,323 | 2,896 | |
| Professional fees in support of charitable activities Accountancy fees other than examiners Scretarial costs Advertising and PR Depreciation of fixed assets used for governance |
360 1,220 - - |
- - - - |
360 1,220 - - |
395 2,520 - - |
| 1,580 | - | 1,580 | 2,915 | |
| Total Support costs | 52,186 | - | 52,186 | 55,643 |
| Total Expended on Charitable Activities | 52,186 | - | 52,186 | 55,643 |
| Governance costs that are not direct management functions inherent in generating funds, service delivery and programme or project work Specific governance costs Independent Examiner's Fees 400 - 400 |
300 | |||
| Total governance costs | 400 | - | 400 | 300 |
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