Registered Charity Number 1026863
Long Clawson Pre-School
Report and Accounts
For The Year Ended 31st August 2021
## **Long Clawson Pre-School Report and accounts Contents**
||Page|
|---|---|
|Trustees' Report|1-2|
|Statement of Trustees' responsibilities|3|
|Trustees' statement - Combined|4|
|Accountants' report|5 - 6|
|Statement of Financial Activities|7|
|Balance sheet|8|
|Statement of Cash Flows|9|
|Notes to the accounts|10 - 13|
|Detailed Statement of Financial Activities|14 - 16|
## **Long Clawson Pre-School The report of the trustees for the year ended 31 August 2021**
## **Introduction**
The trustees present their annual report and accounts for the year ended 31st August 2021.
The board of trustees are satisfied with the performance of the Charity during the year and the position at 31st August 2021, and consider that the Charity is in a strong position to continue its activities during the coming year, and that the Charity's assets are adequate to fulfil its obligations.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Charity's governing document, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Objectives and Activities of the Charity**
The object of the Charity is to enhance the development and education of children under the statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
## **Achievement and performance**
A detailed narrative of the charity's achievements and performance is included in the Combined Trustee's Statement on page 4 of these Financial Statements.
## **Financial review**
A detailed narrative of the Charity's achievements and performance is included in the Combined Trustee's Statement on page 4 of these Financial Statements.
## **Structure, Governance and Management**
## _**Governing Document**_
The Charity is controlled by its governing document, a Deed of Trust, and constitutes an unincorporated Charity.
## _**Appointment of trustees**_
The methods adopted for the recruitment and appointment of new Trustees;
The Trustees have a duty to ensure proper methods are employed along with laid down procedures in the recruitment and appointment of Trustees, in line with statutory requirements and recommended practice.
## _**Risk management**_
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place, providing reasonable assurance against fraud and error.
## **Reference and administrative details**
The Charity is registered in England. Charity name: Long Clawson Pre-School Charity Registration Number: 1026863 The Principal Office address is : Long Clawson Village Hall Back Lane Long Clawson Melton Mowbray Leicestershire LE14 4NA
Page 1
## **Long Clawson Pre-School**
## **The report of the trustees for the year ended 31 August 2021**
## **Reference and administrative details**
The members of the Board of Trustees of the Charity during the year ended 31st August 2021 were :- Mrs FJ King Mr R Bailey - resigned 07.12.2021 Mr C Field Mrs S Bailey - resigned 07.12.2021 Mrs M Oldershaw Mrs Victoria Russell - appointed 08.10.2020 Mrs C Buckley - resigned 08.10.2020
The members of the Board of Trustees of the Charity at the date the report and accounts were prepared were: - Mrs FJ King Mr C Field Mrs M Oldershaw Mrs Victoria Russell Mrs Jenifer Tapp - appointed 07.12.2021
## **Independent Examiner**
Josef E Zbaraski FCCA 31 Craven Street Melton Mowbray Leicestershire LE13 0QT
Page 2
## **Long Clawson Pre-School**
## **The report of the trustees for the year ended 31 August 2021 Statement of Trustees' Responsibilities**
The Charity Trustees are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that year. In preparing the financial statements, the Trustees are required to;
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent; and
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless, it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity, and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity, and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the responsibility of the independent examiner in relation to the Trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
The statement was approved by the Board of Trustees on 21st January 2022.
Mrs J Tapp - Chairperson
Page 3
## **Long Clawson Pre-School**
## **Trustees' statements for the year ended 31 August 2021 Combined Trustees' Statement**
The Trustees present their annual report and accounts for the year ended 31 August 2021. The Trustees are satisfied with the performance of the Charity during the year and the financial position at 31st August 2021, and consider the Charity is in a strong position to continue its activities during the coming year, and that its assets are adequate to fulfil its obligations.
The year was a successful one for the school, considering the impact of Covid 19 and its impact on the school. The school re-opened on Wednesday 2nd September after the summer holiday. When the school re-opened, the staff continued to ensure high standards of cleanliness along with regular cleaning, sterilising and the use of PPE, to ensure the health and well-being of all and to ensure Government guidelines were applied. Feedback from parents for the work done by the staff was very positive and complimentary.
Staffing during the year was maintained at five; the School Manager was on maternity leave from the start of school year, returning to work on 7th January. During her absence the remaining four members of staff took on extra responsibilities. Throughout the year the staff have continued to support and provide all the pupils’ needs. In order to further the professional development of staff, most members attended training programmes to improve their teaching skills. During the year the school had 24 children but, for part of the year, the attendance was limited to 15 at any one time, so that the school could maintain 3 bubbles with 5 pupils in each, commensurate with guidelines. Children were also only allowed to attend one setting, so that meant the school was able to accept some new children. Unfortunately, some did not return after lockdown.
The Trustees continue to ensure the Pre-School provides additional play and educational equipment to support the needs of the children. Overall, the Pre-School has been updated to support all areas of development, whilst remaining a friendly, warm and welcoming environment in which the children thrive.
The Trustees expect the coming year will be a challenging one with the uncertainty of Covid 19, and the impact it could have on the school and its financial position. However, the coming year has seen an increase in pupil numbers which, currently stand at 28, and the year looks encouraging. The school remains in a healthy financial position, so the Trustees remain confident in the sustainability of the school.
The statement was approved by the Board of Trustees on 21st January 2022.
Mrs J Tapp - Chairperson
Page 4
## **Independent Examiner's Report to the Trustees of**
## **Long Clawson Pre-School**
## **Report of the Independent Examiner to the Trustees**
## **on the accounts of the Charity for the year ended 31st August 2021.**
I report on the financial statements of the Charity for the year ended 31st August 2021 set out on pages 1 to 16. These have been prepared in accordance with the Charities Act 2011 and with the Statement of Recommended Practice applicable to charities; Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Respective responsibilities of Trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:-
a) examine the accounts under section 145 of the Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and;
c) to state whether particular matters have come to my attention.
## **Basis of opinion and scope of work undertaken**
I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales. An independent examination includes a review of the accounting records kept by the Charity, and of the accounting systems employed by the Charity, and a comparison of the financial statement presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning such matters. The purpose of the examination is to establish, as far as possible, that there have been no breaches of the Charities legislation, and that the financial statements comply with the Statement of Recommended Practice.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved, and before finalising the report I obtain written assurances from the Trustees of all material matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently no audit opinion is given of the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the Charity, and my report is limited to the matters set out in the statement on the next page.
Page 5
**Independent Examiner's Report to the Trustees of Long Clawson Pre-School**
## **Report of the Independent Examiner to the Trustees on the accounts of the Charity for the year ended 31st August 2021.**
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 130 of the 2011 Act and
(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act and;
(iii) that the financial statements be prepared in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities updated for FRS 102;
have not been met or;
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached.
Josef E Zbaraski FCCA 31 Craven Street Melton Mowbray Leicestershire LE13 0QT
21st Janury 2022.
Page 6
## **Long Clawson Pre-School Statement of Financial Activities for the year ended 31 August 2021**
|**Income**
Voluntary Income
Activities for generating funds
Incoming resources from charitable activities
Total incoming resources
**Expenditure**
Costs of generating funds
Costs of generating voluntary income
Costs of charitable activities
Governance costs
**Total expenditure**
**Reconciliation of funds**
**Total funds brought forward**
**Total Funds carried forward**
**Net income/(expenditure) and net**
**movement in funds for the year**|**Unrestricted**
**Restricted**
**Total**
**Last Year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
47,129
-
47,129
51,170
-
-
-
284
3,131
-
3,131
5,393
50,260
-
50,260
56,847
-
-
-
-
52,186
-
52,186
55,643
400
-
400
300
52,586
-
52,586
55,943
(2,326)
-
(2,326)
904
31,344
-
31,344
30,440
**29,018**
**-**
**29,018**
**31,344**|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 10 to 13 form an integral part of these accounts.
Page 7
## **Long Clawson Pre-School Balance Sheet as at 31 August 2020**
|**Notes**
The assets and liabilities of the charity :
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
Total current assets
Creditors:-
amounts due within one year
11
Net current assets
Total assets less current liabilities
Net assets
**The funds of the charity :**
Unrestricted funds
12
Total charity funds|6,496
31,665|**2021**
**£**
367
38,161
(9,510)
28,651
29,018
29,018
29,018
29,018|3,376
33,635|**2020**
**£**
307
37,011
(5,974)
31,037
31,344
31,344
31,344
31,344|
|---|---|---|---|---|
The financial statements were approved by the board of trustees on 21st January 2022 and were signed on its behalf by:
Mrs J Tapp - Chairperson
The notes on pages 10 to 13 form an integral part of these accounts.
Page 8
## **Long Clawson Pre-School Statement of Cash Flows for the year ended 31 August 2021**
|**Notes**
**2021**
**£**
**Operating activities**
(Loss)/profit for the financial year
(2,326)
Adjustments for:
Loss on sale of fixed assets
-
Depreciation
429
Increase in debtors
(3,120)
Increase in creditors
3,536
(1,481)
**Investing activities**
Payments to acquire tangible fixed assets
(489)
Cash generated by investing activities
-
**Net cash generated**
Cash generated by operating activities
(1,481)
Cash used in investing activities
(489)
Net cash generated
(1,970)
Cash and cash equivalents at 1 September 2020
33,635
Cash and cash equivalents at 31 August 2021
31,665
Cash and cash equivalents comprise:
Cash at bank
31,665|**2020**
**£**
904
-
307
(3,376)
(5,278)
(7,443)
-
-
(7,443)
-
(7,443)
41,078
33,635
33,635|
|---|---|
The notes on pages 10 to 13 form an integral part of these accounts.
Page 9
**Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021**
## **1 Accounting policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## a) Basis of preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## b) Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required, however, no restatements were required.
## c) Preparation of the accounts on a going concern basis
The financial statements are prepared on a going concern basis. The Charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the continuing grant aid.
## d) Income
Income is accounted for on a receivable basis when the Charity is legally entitled to the income, and when the income can be quantified with reasonable accuracy.
## e) Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably, on an accruals basis.
Where cost cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Liabilities are recognised on the accruals basis in accordance with normal accounting principles, modified where necessary in accordance with the guidance given in the SORP.
## f) Fund accounting
The Charity maintains a general unrestricted fund, which represents funds which are expendable at the discretion of the Trustees in furtherance of the objects of the Charity. Such funds may be held in order to finance both working capital and capital investment. There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above. Any other proposed transfer between funds would be considered on the particular circumstances.
Restricted funds can only be used for particular purposes within the objects of the charity. It is the policy of the Board of Trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.
Page 10
**Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021**
## **1 Accounting policies (continued)**
## g) Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## h) Tangible fixed assets
Depreciation has been provided at the following rates in order to write off the assets (less their estimated residual value ) over their estimated useful economic lives. Equipment - 25% straight line
## i) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## j) Creditors and provisions
Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## i) Taxation
As a registered Charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the Charity , and is therefore included in the relevant costs in the Statement of Financial Activities.
## **2 Winding up or dissolution of the Charity**
If upon winding up or dissolution of the Charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the Charity.
## **3 Income from charitable activities**
|**3**|**Income from charitable activities**|||
|---|---|---|---|
|||**2021**|**2020**|
|||**£**|**£**|
||Revenue from ordinary activities|50,260|56,847|
|**4**|**Net income for the year**|||
||**This is stated after charging:-**|**2021**|**2020**|
|||**£**|**£**|
||Rentals under operating leases|5,538|4,416|
||Depreciation|429|307|
||Accountancy fees|360|395|
||Independent Examiner's Fees|400|300|
## **5 Trustees' Remuneration and benefits**
Neither the trustees nor any persons connected with them have received any remuneration, either in the current year or the prior year.
Page 11
**Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021**
## **6 Trustees' expenses**
No expenses were paid to trustees or persons connected with them, either in the current year or the prior year.
|**7**|**Staff Costs and Emoluments**|||
|---|---|---|---|
|||**2021**|**2020**|
|||**£**|**£**|
||Gross Salaries|40,290|43,914|
||There were no employees with emoluments in excess of £60,000|(2019: nil)||
|**8**|**Numbers of full time employees or full time equivalents**|||
|||**2021**|**2020**|
|||**No.**|**No.**|
||Engaged on charitable activities|-|-|
|**9**|**Tangible functional fixed assets**|||
||||Equipment|
||||**£**|
||**Asset cost, valuation or revalued amount**|||
||At 1st September 2020||2,701|
||Additions||489|
||At 31 August 2021||3,190|
||**Accumulated depreciation and impairment provisions**
At 1st September 2020
Charge for the year||2,394
429|
||At 31 August 2021||2,823|
||**Net book value**
At 31 August 2021||367|
||At 31 August 2020||307|
|**10**|**Debtors**
Other Debtors|**2021**
**£**
6,496|**2020**
**£**
3,376|
|||6,496|3,376|
|**11**|Accrued expenses
Taxes and social security
**Creditors: amounts falling due within one**
**year**|**2021**
**£**
8,730
780|**2020**
**£**
5,575
399|
|||9,510|5,974|
Page 12
**Long Clawson Pre-School Notes to the Accounts for the year ended 31 August 2021**
## **12 Movement in Funds**
|**Movement in Funds**||||
|---|---|---|---|
|||**Net**||
|||**movement**||
||**At 1.9.2020**|**in funds**|**At 31.8.2021**|
|**Unrestricted Funds**||||
|General Fund|31,344|(2,326)|29,018|
|**Total Funds**|31,344|(2,326)|29,018|
|Net movement in funds, included above are as follows:||||
|**Unrestricted Funds**|**Incoming**
**resources**|**Resources**
**expended**|**Movement**
**in funds**|
|General Funds|50,260|52,586|(2,326)|
|**Total Funds**|50,260|52,586|(2,326)|
Page 13
## **Long Clawson Pre-School**
## **Appendix 1**
## **Analysis of Total Incoming & Outgoing Resources by Activity for the year ended 31 August 2021**
|**_Incoming resources from generated funds_**
Voluntary Income
Activities for generating funds
**_Incoming resources from charitable activities_**
**Total Incoming Resources**
**_Costs of generating funds_**
Costs of generating voluntary income
**_Costs of charitable activities_**
**_Governance costs_**
**Total resources expended**
**Net Incoming Resources by activity**|**2021**
**Total**
£
47,129
-
3,131
50,260
-
52,186
400
52,586
(2,326)|**2020**
**Total**
£
51,170
284
5,393
56,847
-
55,643
300
55,943
904|
|---|---|---|
Page 14
## **Long Clawson Pre-School Schedule to the Statement of Financial Activities for the year ended 31 August 2021**
|**Voluntary Income**
**Government and public bodies**
**Incoming resources of a revenue nature**
Donations
Training Grant
LCC Funding
EYPS
**Total**
**Total Grants, Legacies & Donations Received**
**Total Voluntary Income**
**Activities for generating funds**
Fundraising activities
**Total of activities for generating funds**
**Incoming resources from charitable activities**
Primary purpose trading
**Total Incoming resources from**
**charitable activities**
**Total Incoming Resources**
**Costs of generating funds**
**_Costs of generating voluntary income_**
Cost of fundraising activities
**Total costs of generating voluntary income**|**Unrestricted**
**Restricted**
**Total**
**Prior Period**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
**£**
**£**
633
-
633
6,404
-
-
-
-
46,496
-
46,496
44,079
-
-
-
687
**47,129**
**-**
**47,129**
**51,170**
**47,129**
**-**
**47,129**
**51,170**
**47,129**
**-**
**47,129**
**51,170**
-
-
-
284
**-**
**-**
**-**
**284**
3,131
-
3,131
5,393
**3,131**
**-**
**3,131**
**5,393**
**50,260**
**-**
**50,260**
**56,847**
-
-
-
-
**-**
**-**
**-**
**-**|
|---|---|
Page 15
## **Long Clawson Pre-School Schedule to the Statement of Financial Activities for the year ended 31 August 2021**
||**Unrestricted **|**Restricted**|**Total**|**Prior Period**|
|---|---|---|---|---|
||**Funds**|**Funds**|**Funds**|**Total Funds**|
||**2021**|**2021**|**2021**|**2020**|
||**£**|**£**|**£**|**£**|
|**Charitable expenditure**|||||
|**_Support costs of charitable activities_**|||||
|**_Direct support costs_**|||||
|Gross wages and salaries - Charitable Activities|40,290|-|40,290|43,914|
|Travel and Subsistence - Charitable Activities|74|-|74|-|
||**40,364**|-|**40,364**|**43,914**|
|**_Management and administration costs_**
**_in support of charitable activities_**
**_Staff costs in support of charitable activities_**
Training and welfare|483|-|483|716|
||**483**|-|**483**|**716**|
|**_Premises Costs_**
Rent payable
Insurance
Premises repairs and renewals|5,538
830
68|-
-
-|5,538
830
68|4,416
786
-|
||**6,436**|-|**6,436**|**5,202**|
|**_General administrative expenses:_**
Telephone
Postage and stationery
Equipment expenses
Health and safety costs
Food and milk costs
Depreciation
Loss on disposal of fixed assets
Sundry expenses|101
974
1,186
80
503
429
-
50|-
-
-
-
-
-
-
-|101
974
1,186
80
503
429
-
50|287
392
1,308
7
536
307
-
59|
||**3,323**|-|**3,323**|**2,896**|
|**_Professional fees in support of charitable activities_**
Accountancy fees other than examiners
Scretarial costs
Advertising and PR
Depreciation of fixed assets used for governance|360
1,220
-
-|-
-
-
-|360
1,220
-
-|395
2,520
-
-|
||**1,580**|-|**1,580**|**2,915**|
|**Total Support costs**|**52,186**|-|**52,186**|**55,643**|
|**Total Expended on Charitable Activities**|**52,186**|-|**52,186**|**55,643**|
|**_Governance costs that are not direct management functions inherent in generating_**
**_funds, service delivery and programme or project work_**
**_Specific governance costs_**
Independent Examiner's Fees
400
-
400||||300|
|**Total governance costs**|**400**|-|**400**|**300**|
Page 16