2020-08-31-accounts - Youth Club Pre-School

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Youth Club Pre-School AGM

08/02/2021

Chair Report

The pre-school is a charity that is managed by a volunteer chair and committee who support the preschool manager – Lyn Cousins and her team. This year has been over-shadowed with dealing with the COVID-19 pandemic and the challenges that presented. We delayed our AGM while we considered the best approach due to the pandemic.

There were some changes to the committee in the Autumn 2019 term with the previous chair and treasurer stepping down as well as 3 committee members. We welcomed 4 new committee members.

We started the year with 51 children rising to 57 by the spring term 2020 and 65 by the summer term 2020.

In October, with the help of some of our parents we cleared our outdoor play area ready for a wet pour surface to be laid. This has really improved the space making it more usable in a variety of weathers and creates a nice bright environment for the children to explore. There is still some work to go to improve it further and we hope to make some changes next year.

We had the brilliant news of retaining our outstanding Ofsted rating for the third time in a row when we were inspected in November 2019. We were assessed under the updated Ofsted framework so this was even more of a success that we were able to achieve such a good rating.

Christmas was successful with a fantastic Christmas performance and raffle. We organised a trip to Gullivers Land for parents and children to see Santa, everyone had a great time. In February half term the children completed a ‘Colour Hunt’ which was enjoyed thoroughly and also helped with our fundraising.

With the news of the first lockdown in March 2020 we had to take the decision to close the pre-school. We reviewed the need to stay open for key workers and vulnerable children however we only had 2 parents who would have used the pre-school and no vulnerable children on the register. It was a difficult decision to make but we decided it would not be viable to open as we also have staff who needed to shield. We refunded any fees that had already been charged for the last 2 weeks of the spring 2020 term. We followed the government guidance about continuing to pay staff as we were still in receipt of our early years funding. We rent our premises from the local council and they cancelled our rent for the period we were closed. Staff communicated with parents via social media and our Tapestry platform trying to maintain engagement for the children and offer ideas of activities and things to do with children at home.

In June 2020 following the easing of restrictions, we re-opened and were able to take a reduced number of children. We operated a bubble system and made changes to the way children were dropped off and collected to keep everyone as safe as possible. Due to restrictions, we weren’t able to run our usual Sports Day or trip. We also missed out on the community ‘Strawberry Fayre’ event as this was cancelled due to COVID restrictions. We were able to do a ‘Bag2School’ collection for used clothes and this went well.

We were able to say goodbye to our school leavers with a special party, sadly parents couldn’t attend but we took photos and videos and shared these.

The committee took the decision this year to introduce a voluntary contribution towards snacks and other consumables. This is shown on an invoice to parents on a half-termly basis and it is made clear it’s voluntary and parents are not chased for payment. We have received a good response from this and it has helped hugely towards our ongoing costs for snacks but also consumables such as hand sanitiser and gloves which as our need for these has increased this year.

Plans for the future

Our focus for the future is to continue to provide an outstanding pre-school for the next co-hort of children who are growing up in a different world due to the pandemic. We recognise that there could be some that could be some impacts on their development due to this new ‘lockdown life’ and we understand our role as early years professionals in offering the right kind of environment for children to learn and develop .

We are also trying to build up some community fundraising so that we can buy new equipment for the children and continue to upgrade our outdoor space.

Rachel Cahill

Chair, Youth Club Pre-School Committee

Youth Club Pre-school Trial Balance Report

From: 01/09/2019 To: 31/08/2020

19 Mar 2021 08:24

This period only

Nominal Code Name Last Financial Year	Nominal Code Name Last Financial Year
Debit Credit
0020 Canopy 3,346.68
0025 Canopy Accumulated Depreciation 1,330.00
0060 Computer Equipment 1,587.94
0061 Computer Equipment - Accumulated Depreciation 987.00
1100 Trade Debtors 66.60
1200 Bank Main Account 470.74
1210 Petty Cash 19.10
1250 Reserve Account 9,925.35
1260 Fundraising Account 804.54
3100 Profit and Loss Account 2,325.36
4000 Fee income (from parents) 12,281.55
4001 Council Funding - Fees 126,354.87
4002 Fundraising income 1,999.15
4003 Tshirt sales 448.50
4009 Day out income 592.30
4011 Snack Income (from parents) 410.00
4900 Miscellaneous income 323.85
5000 Materials Purchased 367.39
5001 Snack for children 233.28
5002 Fundraising Purchases 2,768.68
5003 Day out expense 615.45
5009 Toys and Equipment (Main) 280.14
6201 Advertising 66.00
6202 Early years pupil premium 208.92
6204 DAF 604.94
7003 Wages 121,257.52
7004 Employers NI costs 4,448.42
7010 Employers Pension (NEST) 1,963.46
7100 Rent 8,693.50
7403 Staff Welfare 160.67
7500 Printing, postage and stationary 336.21
7530 Telephone	241.62

Produced by Sage Business Cloud Accounting

Page 1 of 2

Youth Club Pre-school Trial Balance Report

From: 01/09/2019 To: 31/08/2020

19 Mar 2021 08:24

Nominal Code	Name		Last Financial Year	Last Financial Year
			Debit	Credit
7602	Accountancy Fees		1,124.00
7800	Repairs and Renewals		4,498.12
7801	Cleaning		695.31
8000	Depreciation expenses		732.00
8201	Subscriptions		836.82
8202	Clothing Costs		549.30
8203	Training Costs		487.60
8204	Insurance		1,151.26
8205	Refreshments		9.00
		TOTAL	£157,801.57	£157,801.57

Produced by Sage Business Cloud Accounting

Page 2 of 2

YOUTH CLUB PRE SCHOOL

UNAUDITED FINANCIAL STATEMENTS 31 AUGUST 2020

Charity Number 1026827

YOUTH CLUB PRE SCHOOL

FINANCIAL STATEMENTS YEAR ENDED

31 AUGUST 2020

CONTENTS	PAGE
Trustees annual report	1
Independent examiner's report to the trustees	5
Statement of financial activities	7
Balance sheet	8
Notes to the financial statements	9
The following pages do not form part of the financial statements
Detailed statement of financial activities	13

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT

YEAR ENDED 31 AUGUST 2020

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2020.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name Youth Club Pre School Charity registration number 1026827 Principal office Wolverton Road Newport Pagnell Bucks MK16 8HX

The trustees

The trustees who served the charity during the period were as follows:

Rachel Cahill - Chair Michelle Quill – Treasurer Charlotte Griffiths – Secretary Eleni Holland Karen Wissen Kate Wolfe Michelle Simkins Faye Windsor

Secretary

Charlotte Griffiths

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by a document known as a constitution. It is an unincorporated association administered by trustees who are elected during the year.

OBJECTIVES AND ACTIVITIES

The principal purpose of the Pre-School is to enhance the development and education of children under statutory school age.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

The focus of our activities remains as the enhancement and development of children under statutory school age and a programme linked to the Early Years Foundation Statue (EYFS) and infant orientated events and activities.

This benefits the children by developing their confidence and social skills and helps them to settle into school when leaving. It also offers opportunities for activities to be offered that may not otherwise be experienced.

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2020

ACHIEVEMENTS AND PERFORMANCE

The pre-school is a charity that is managed by a volunteer chair and committee who support the preschool manager – Lyn Cousins and her team. This year has been over-shadowed with dealing with the COVID-19 pandemic and the challenges that it presented. We delayed our AGM while we considered the best approach due to the pandemic.

There were some changes to the committee in the Autumn 2019 term with the previous chair and treasurer stepping down as well as 3 committee members. We welcomed 4 new committee members. We started the year with 51 children rising to 57 by the spring term 2020 and 65 by the summer term 2020.

We had the brilliant news of retaining our outstanding Ofsted rating for the third time in a row when we were inspected in November 2019. We were assessed under the updated Ofsted framework, so this was even more of a success that we were able to achieve such a good rating.

Christmas was successful with a fantastic Christmas performance and raffle. We organised a trip to Gulliver’s Land for parents and children to see Santa, everyone had a great time. In February half term the children completed a ‘Colour Hunt’ which was enjoyed thoroughly and helped with our fundraising.

In June 2020 following the easing of restrictions, we re-opened and were able to take a reduced number of children. We operated a bubble system and made changes to the way children were dropped off and collected to keep everyone as safe as possible. Due to restrictions, we were not able to run our usual Sports Day or trip. We also missed out on the community ‘Strawberry Fayre’ event as this was cancelled due to COVID restrictions. We were able to do a ‘Bag2School’ collection for used clothes and this went well.

We were able to say goodbye to our school leavers with a special party, sadly parents could not attend but we took photos and videos and shared these.

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2020

The committee took the decision this year to introduce a voluntary contribution towards snacks and other consumables. This is shown on an invoice to parents on a half-termly basis and it is made clear it is voluntary and parents are not chased for payment. We have received a good response from this, and it has helped hugely towards our ongoing costs for snacks but also consumables such as hand sanitiser and gloves as our need for these has increased this year.

FINANCIAL REVIEW

The objective of a charity is not to make a profit/surplus but to ensure that expenses are covered. The Pre-School's financial results show a deficit this year of (£9,919) compared to a deficit of (£15,650) last year. The previous year had a higher deficit as a result of an increase in staff costs, the resurfacing of the outdoor play area due to health and safety issues and the purchase of an art cupboard. As a result of the pandemic, the Pre-school closed for two months this year but still had outgoings resulting in a deficit again this year.

The deficit will decrease the balance of our reserves but reserves overall will remain in line with guidelines for redundancies in the unlikely event of the setting’s closure in line with our reserves policy.

PLANS FOR FUTURE PERIODS

Our focus for the future is to continue to provide an outstanding pre-school for the next cohort of children who are growing up in a different world due to the pandemic. We recognise that there could be some that could have some impacts on their development due to this new ‘lockdown life’ and we understand our role as early years professionals in offering the right kind of environment for children to learn and develop.

We are also trying to build up some community fundraising so that we can buy new equipment for the children and continue to upgrade our outdoor space.

RESPONSIBILITIES OF THE TRUSTEES

The charity's trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

YOUTH CLUB PRE SCHOOL

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 AUGUST 2020

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINER

Zoe Foo FCCA has been re-appointed as independent examiner for the ensuing year.

Signed on behalf of the trustees

Committee member

8[th] February 2021

YOUTH CLUB PRE SCHOOL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOUTH CLUB PRE SCHOOL

YEAR ENDED 31 AUGUST 2020

I report on the accounts of the charity for the year ended 31 August 2020 which are set out on pages 7 to 11.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

YOUTH CLUB PRE SCHOOL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOUTH CLUB PRE SCHOOL (continued)

YEAR ENDED 31 AUGUST 2020

Zoe Foo FCCA

Independent examiner 108 Priory Street Newport Pagnell Buckinghamshire MK16 9BL

8[th] February 2021

YOUTH CLUB PRE SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020

		Total Funds	Total Funds
		2020	2019
	Note	£	£
INCOMING RESOURCES
Incoming resources from generating funds:
Voluntary income	2	140,411	143,199
Incoming resources from charitable activities	3	4,630	6,538
TOTAL INCOMING RESOURCES		145,041	149,737
RESOURCES EXPENDED
Charitable activities		(153,104)	(163,555)
Governance costs	4	(1,856)	(1,832)
TOTAL RESOURCES EXPENDED		(154,960)	(165,387)
NET INCOMING RESOURCES FOR THE YEAR	5	(9,919)	(15,650)
RECONCILIATION OF FUNDS
Total funds brought forward		72,801	88,451
TOTAL FUNDS CARRIED FORWARD		62,882	72,801

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All the above amounts relate to continuing activities.

The notes on pages 9 to 11 form part of these financial statements.

YOUTH CLUB PRE SCHOOL

BALANCE SHEET

31 AUGUST 2020

31 AUGUST 2020
Note FIXED ASSETS Tangible assets 7 CURRENT ASSETS Debtors 8 Cash at bank and in hand CREDITORS: Amounts falling due within one Year 9 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS Unrestricted income funds 10 TOTAL FUNDS	£ 2020 262 60,197 60,459 195	£ 2,618 60,265 62,882 62,882 62,882	2019 £ 3,350 202 70,476
			70,678 1,227 69,451 72,801
			72,801
			72,801

These financial statements were approved by the members of the committee and authorised for issue on the 8[th] February 2021 and are signed on their behalf by:

Committee member

Pre-School Manager

The notes on pages 9 to 11 form part of these financial statements.

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

1. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in July 2014 (SORP FRS102).

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Equipment	-	over 4 years
Fixtures & Fittings	-	over 10 years

2. VOLUNTARY INCOME

VOLUNTARY INCOME
	Unrestricted	Total Funds	Total Funds
	Funds	2020	2019
	£	£	£
Income
Income	139,046	139,046	141,197
Uniform sales	449	449	323
Other income	916	916	1,679
	140,411	140,411	143,199

3. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

	Unrestricted	Total Funds	Total Funds
	Funds	2020	2019
	£	£	£
Fundraising	1,999	1,999	3,030
Employment allowance	2,631	2,631	3,508
	4,630	4,630	6,538

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

4. GOVERNANCE COSTS

4.	GOVERNANCE COSTS
		Unrestricted	Total Funds	Total Funds
		Funds	2020	2019
		£	£	£
	Accountancy fees	1,124	1,124	1,267
	Depreciation	732	732	565
		1,856	1,856	1,832
5.	NET INCOMING RESOURCES FOR THE YEAR
	This is stated after charging:
			2020	2019
			£	£
	Staff pension contributions		1,963	1,725
	Depreciation		732	565
6.	STAFF COSTS AND EMOLUMENTS
	Total staff costs were as follows:
			2020	2019
			£	£
	Wages and salaries		121,258	124,827
	Social security costs		7,079	7,026
	Other pension costs		1,963	1,725
			130,300	133,578
	Particulars of employees:
	The average number of employees during the year, was as follows:
			2020	2019
			No.	No.
	Number of production staff		10	10

No employee received remuneration of more than £60,000 during the year (2019 - Nil).

YOUTH CLUB PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

7. TANGIBLE FIXED ASSETS

COST
At 1 September 2019
Additions

At 31 August 2020

DEPRECIATION
At 1 September 2019
Charge for the year

At 31 August 2020

NET BOOK VALUE
At 31 August 2020

At 31 August 2019

8.
DEBTORS
Trade debtors
Other debtors

9.
CREDITORS: Amounts falling due within one year
Other creditors

10. UNRESTRICTED INCOME FUNDS
Balances at
1st Sept 2019
£
General Funds
72,801

Equipment
Fixtures &
Fittings
Total
£
£
£
1,588
3,347
4,935
-
-
-

1,588
3,347 4,935

590
995
1,585
397 335732

987 1,330 2,317

601 2,017 2,618

998
2,352
3,350

2020
2019
£
£
262
–
-202

262
202

2020
2019
£
£
195 1,227

Incoming Outgoing Balance at
resources
resources
31st Aug 2020
£
£
£
145,041
(154,960)
62,882

YOUTH CLUB PRE SCHOOL

MANAGEMENT INFORMATION

YEAR ENDED 31 AUGUST 2020

The following pages do not form part of the statutory financial statements which are the subject of the independent examiner's report on pages 5 to 6 .

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020

£ INCOMING RESOURCES VOLUNTARY INCOME Income Uniform sales Other income INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Fundraising Employment allowance TOTAL INCOMING RESOURCES RESOURCES EXPENDED CHARITABLE ACTIVITIES Cost of sales - Purchases Staff costs - Wages & Salaries Staff costs - Employer's NIC Staff costs - Pension costs Establishment - Rent Establishment - Repairs & maintenance Establishment - Insurance Office expenses - Other Training courses Pre-School outing Laundry and cleaning Other costs Staff welfare GOVERNANCE COSTS Accountancy fees Depreciation TOTAL RESOURCES EXPENDED	2020 £ 139,046 449 916 140,411 1,999 2,631 4,630 145,041 3,369 121,258 7,079 1,963 8,694 4,498 1,151 578 488 615 695 2,555 161 153,104 1,124 732 1,856 154,960	2019 £ 141,197 323 1,679	2019 £ 141,197 323 1,679
		143,199
			3,030 3,508
			6,538
		2,914 124,824 7,026 1,725 11,390 4,333 1,136 698 1,378 2,282 847 4,846 153 163,555 1,267 565 1,832 165,387

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020

£ NET INCOMING RESOURCES FOR THE YEAR	2020 £ (9,919)	2019 £ (15,650)

YOUTH CLUB PRE SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2020

CHARITABLE ACTIVITIES
Direct charitable expenses
Unrestricted charitable activity
Cost of sales - Purchases
Staff costs - Wages & Salaries
Staff costs - Employer's NIC
Staff costs - Pension costs
Establishment - Rent
Establishment - Repairs & maintenance
Establishment - Insurance
Office expenses - Other
Training courses
Pre-School outing
Laundry and cleaning
Other costs
Support costs
Staff welfare

2020
2019
£
£
3,369
2,914
121,258
124,827
7,079
7,026
1,963
1,725
8,694
11,390
4,498
4,333
1,151
1,136
578
698
488
1,378
615
2,282
695
847
2,555

4,846
__
152,943

163,402
__
161

153
__
161

153
__
153,104

163,555
____
153,104

163,555