– Trustees Report Year End August 2025
13th October 2025
Fairways Pre School-Playgroup provides funded early education for two-, three- and fouryear-old children. It also facilitates the needs for a small number of SEN children. Hours exceeding those funded are available at an additional cost to Parents. Funding has changed over the last year; parents can now access 30 hours from 9 months if eligible. The setting opens on a full-time basis during Term time.
The Playgroup is a Charity, registered in 1978. A Committee of Trustees are responsible for the overall management and governance of the preschool as well as fundraising activities.
Committee members as at year end 31[st] August 2025
Caroline Bowdidge (Chairperson) Katie Dore (Treasurer) Rebecca Louise Hannah Malkin-Wood (Secretary) Kelly Houlder-Greenway Lesa Phillp Rachel Jones Lisa Collin Megan Obourne-Church Jenny Dawton Aneliya Brown Emily Moss
Financials
Surplus
The Playgroup had a successful year, achieving a surplus of £3,102.
Fees
Paying Fees remained static at £18.00 per session.
Pay Review
The Government’s increase to minimum pay rates, effective from 6 April 2025, again affected the Playgroup’s lower-paid roles. To remain competitive within the sector, staff with NVQ Level 2–5 qualifications received a 7% pay increase, while the Supervisor and Accountant received a 4.5% increase.
Rent
The Playgroup pays rent to Fairways Primary School. This cost doubled to £2,256 per term from summer 2024, and cleaning is no longer included. The committee therefore decided that bringing cleaning in-house was the most cost-effective option.
Other News
At the start of the year, we launched a new website. It is more efficient and user-friendly, which has reduced telephone enquiries. The site is also managed in-house, removing the need for external support.
Improvements
The Playgroup used part of its reserves to fund new fencing, rubbish removal, bean bags, tables and chairs, at a total cost of £4,888. Further improvements are planned in the coming months, including the installation of new air conditioning.
Reserves
The playgroup has a healthy Reserve of £136,540.
Bank Accounts – year end balances.
Deposit Account £76,780 Business Account £58,391 Fundraising £ 1,285 Cash held £ 84
Fundraising
Fundraising was more challenging this year due to lower levels of support, with the Pamper Evening particularly affected. On reflection, many parents have limited time and, in some cases, are experiencing financial hardship, so we need to adapt our approach. As a small organisation, the Playgroup may be better placed to run smaller-scale events that require minimal parental involvement and develop ideas that appeal to the wider community.
Despite this, fundraising still generated a respectable £1,902 after expenses. This funded the purchase of a laptop, mud kitchen, easel, and a range of books and toys.
FAIRWAYS PLAYGROUP INCOME & EXPENDITURE SUMMARY YEAR ENDING 31ST AUGU 025 come Ex nditure Admin Equipmenvaothing Bank Charges Sumup Card Machine Charges Audit Baby WlpeslNappy Sacks British Telecom CardlGifts Cleaning DBSICRBIOffsteadllCO EquipmentifoyslBooks EYPPIDAF Exps Indian Meal Insurance Llvin8 Ew Play Goods/Artlvltles Leavers Party Lottery Bar LKense Maintenance PAYE Parkln8 Posta8e Rent Snacks & asscoclated exps E4sterlSprin8 Pary Hall HI Stationery & Consumble5 Party Pets Tea Coffee ett Training Wage5/pensions Websitelcomputer exps 8aubleslCrafts stsff Social Fundin8 SOSBC Attendance Fees Tax Free Chilcare Scheme Book Sale Snacks Donatbon Photo Ctsmmisslon T Shirts/ba8s Treasure Hunt Xmas CardslCraftslGoods Xmas Partv Pamper Evening Virtual Market Stalls Spring Party Bank Interest Pre-loved Sale DAFIEYPP Indlan Meal Bake Sale 179.077.58 29,691.40 5,457.80 2,494.95 730.01 0.00 150.00 27.26 1.159.51 1,128.94 857.61 376.87 1,501.33 1.038.74 200.00 861.99 318.00 199.68 111.23 0,00 3,911.19 13,353.57 36.80 103.65 6,768.00 2,919.50 175.00 121.00 2.638.40 180.00 24.QJ 1.030.40 186.111.85 4,147.80 71.00 111.41 3.320.70 109.25 176.(kl 771.20 114.50 185. 337.66 251.80 820.82 0.00 15,414.00 471.29 58.50 Xmas Parry Health & Safety 270.84 24.56 Totsls 236.257.50 233,155.09 Surplu$ 3,102.41
FAIRWAYS PLAYGROUP BALANCE SHEET YEAR END 31ST AUGUST 2025 CURRENT ASSETS Business Account Fundraislng Account Reserve Bank Account Buslness Petty Cash Fundralslng Petty Cash 58,390.63 1.285.23 76,779.91 -124.77 208.56 136,539.56 CURRENT LIABILITIES Paye Accrual Rent Accrual Supplier Accrual 1.320.75 2,256.00 360.00 3,936.75 Current Assets le55 Current LSabllltles 132,602.81 Balance b/fwd SurpluslDeficit Balance c/hvd 129,500.40 3,102.41 132,602.81
FMPWAYS VUR BIX)YSIDVDS 137.11 T.vARIOUs 921.70 OLTtWA TOyS.VPJtus 202.23 SÉNSORYG4POEN GOODS 85.26 OUTfrtlOR WENDYHOUSES $6.24 OLIT(hX)R RRE ENGINE ICQ.37 WAIER TUWNEL 87.27 eAMOUAWE NEM &ANO& WATER PLAY 49.55 OUILThNG 4L( 124.07 TABLESItFWR5 ETC 350.95 FRIQfjE 61.44 PMOTttOWER 1118 COMPWEA.Othce 34.27 2 xc0mpirrE. CHILDREN 32.58 2xWh5CREEN MONryORS 32.9S SETTEE FOR BCN)K CORNER 41.78 LIME STEPSGYAI IIA4R15 43.61 COW(YOR BEITUW4151 SHREDDER 67.64 )7.23 KrrcHEII MTrSET 81.26 CUPWth024fRAY TWllE 883D2 BUN05 S67.29 NAPPY UNITSCAEEN5 MATHSSETS 62.89 WHITEWAOS 47.19 61.70 49.13 Cornu seat1 IRM EdKilh)nl 324.38 107.07 221.18 325.10 Waier Wo1¥11 79.86 elkesh•d 328.70 Not¢1%1Prt1tt 287.B9 byS•at Drl.Trj Lun¢tsbo%Tr¥* Musk FraT 2.>j 264.95 Out$1d¢LiterwShed/Ubrnry W4terStand MathSts1 263. Table& Cha eean Z39.88 jwtJtsleTable 142. MÉdk31 Chair 115.88 148fy) KM¢hen IFndraslia/(ts1 193.27 TOTAL iOW.39
FAIR WAYS PL4YGROUP Income & Ex enditure Summa Year Endin 31stAu st 2025 Income EYPP DAF Funding SOSBC Attendance Fees Tax Free Chlldcare Scherne Snacks Pamper Evenin8 Donation Indian Meal T 5hirts/bags Treasure Hunt Xrnas cardslCraft5 Xrnas Party EasterlSprln8 partv Bake sale Bank Interest Expendlture Admin Equiplclothing Bank Charges Audit BTISage Indian Meal aeaningJwipeslbag5 D85IcRB/Offstead/lCO Equipnoys/Books EYPPIDAF Exp Insuiance Play G)dArtI¥Itle5 Leavers Party Parry Pets Maintenance Parkin PAYE Postage Rent Health & Safety Snack5 & Associated Exps Easterlspring Party Stationery & Consumables Tealcoffee C Trainlng Hall Hlre Wa8eslpenslons Web5itelComputer Éxp Xm05 8aubles Xmas Party Glfts Livin8 E885 staff 50¢i31 15414.Crf) 179077.58 29691.40 5457.80 3320.70 337.66 109.25 471.29 176.C 771.20 114.so 185.C 251.80 58.50 820.82 2494.95 730.01 150.00 1159.51 2>.00 884.87 376.87 1501.33 1038.74 861.99 199.68 111.23 180.00 3911.19 36.80 13353.57 103.65 6768.00 24.56 2919.50 175.00 2638.40 24.00 1030.40 121.00 186111.85 4147.80 71.C¥) 270.84 1128.94 318.00 111.41 236257.$0 Income Less Expendlture 236257.50 2331SS.09 233155.09 Optnlng balance Business Actount Fundraisin8 Account Hl8h Interest A¢court Business Petty Cash FundralslnB PÈtty Cash Openlng Balance Plu5 Income Less Expenditure 129500.40 236257.50 -233155.09 88062.93 1460.66 40959.09 28.73 122.61 130634.02 osln busine At£ount Fundfaisin8 Account Hi8h Interest Actount Business Petty Cash FundraLsln8 Petty Cash 58390.63 1285.23 76779.91 -124.77 208.56 PAYE due Cleanln8 Charges Fees snacks -1104.87 -165.84 -0.21 46.50 PAYE Rent Rubbish clear- maintenance -1320.75 -2256.00 .360.00 MCL BOOKKEEPING SERVICES 48. Glenhurst Road. Southend-on-Sea, 552 SDS 077115161NJ4 ren 04/11/2025