## **– Trustees Report Year End August 2025** 

## **13th October 2025** 

Fairways Pre School-Playgroup provides funded early education for two-, three- and fouryear-old children.  It also facilitates the needs for a small number of SEN children.  Hours exceeding those funded are available at an additional cost to Parents.  Funding has changed over the last year; parents can now access 30 hours from 9 months if eligible. The setting opens on a full-time basis during Term time. 

The Playgroup is a Charity, registered in 1978.  A Committee of Trustees are responsible for the overall management and governance of the preschool as well as fundraising activities. 

## Committee members as at year end 31[st] August 2025 

Caroline Bowdidge (Chairperson) Katie Dore (Treasurer) Rebecca Louise Hannah Malkin-Wood (Secretary) Kelly Houlder-Greenway Lesa Phillp Rachel Jones Lisa Collin Megan Obourne-Church Jenny Dawton Aneliya Brown Emily Moss 

## **Financials** 

## **Surplus** 

The Playgroup had a successful year, achieving a surplus of £3,102. 

## **Fees** 

Paying Fees remained static at £18.00 per session. 

## **Pay Review** 

The Government’s increase to minimum pay rates, effective from 6 April 2025, again affected the Playgroup’s lower-paid roles. To remain competitive within the sector, staff with NVQ Level 2–5 qualifications received a 7% pay increase, while the Supervisor and Accountant received a 4.5% increase. 

## **Rent** 

The Playgroup pays rent to Fairways Primary School. This cost doubled to £2,256 per term from summer 2024, and cleaning is no longer included. The committee therefore decided that bringing cleaning in-house was the most cost-effective option. 



## **Other News** 

At the start of the year, we launched a new website. It is more efficient and user-friendly, which has reduced telephone enquiries. The site is also managed in-house, removing the need for external support. 

## **Improvements** 

The Playgroup used part of its reserves to fund new fencing, rubbish removal, bean bags, tables and chairs, at a total cost of £4,888. Further improvements are planned in the coming months, including the installation of new air conditioning. 

## **Reserves** 

The playgroup has a healthy Reserve of £136,540. 

## **Bank Accounts – year end balances.** 

Deposit Account £76,780 Business Account £58,391 Fundraising £  1,285 Cash held £      84 

## **Fundraising** 

Fundraising was more challenging this year due to lower levels of support, with the Pamper Evening particularly affected. On reflection, many parents have limited time and, in some cases, are experiencing financial hardship, so we need to adapt our approach. As a small organisation, the Playgroup may be better placed to run smaller-scale events that require minimal parental involvement and develop ideas that appeal to the wider community. 

Despite this, fundraising still generated a respectable £1,902 after expenses. This funded the purchase of a laptop, mud kitchen, easel, and a range of books and toys. 



FAIRWAYS PLAYGROUP
INCOME & EXPENDITURE SUMMARY
YEAR ENDING 31ST AUGU
025
come
Ex nditure
Admin Equipmenvaothing
Bank Charges
Sumup Card Machine Charges
Audit
Baby WlpeslNappy Sacks
British Telecom
CardlGifts
Cleaning
DBSICRBIOffsteadllCO
EquipmentifoyslBooks
EYPPIDAF Exps
Indian Meal
Insurance
Llvin8 Ew
Play Goods/Artlvltles
Leavers Party
Lottery Bar LKense
Maintenance
PAYE
Parkln8
Posta8e
Rent
Snacks & asscoclated exps
E4sterlSprin8 Pary
Hall HI
Stationery & Consumble5
Party Pets
Tea Coffee ett
Training
Wage5/pensions
Websitelcomputer exps
8aubleslCrafts
stsff Social
Fundin8 SOSBC
Attendance Fees
Tax Free Chilcare Scheme
Book Sale
Snacks
Donatbon
Photo Ctsmmisslon
T Shirts/ba8s
Treasure Hunt
Xmas CardslCraftslGoods
Xmas Partv
Pamper Evening
Virtual Market Stalls
Spring Party
Bank Interest
Pre-loved Sale
DAFIEYPP
Indlan Meal
Bake Sale
179.077.58
29,691.40
5,457.80
2,494.95
730.01
0.00
150.00
27.26
1.159.51
1,128.94
857.61
376.87
1,501.33
1.038.74
200.00
861.99
318.00
199.68
111.23
0,00
3,911.19
13,353.57
36.80
103.65
6,768.00
2,919.50
175.00
121.00
2.638.40
180.00
24.QJ
1.030.40
186.111.85
4,147.80
71.00
111.41
3.320.70
109.25
176.(kl
771.20
114.50
185.
337.66
251.80
820.82
0.00
15,414.00
471.29
58.50
Xmas Parry
Health & Safety
270.84
24.56
Totsls
236.257.50
233,155.09
Surplu$
3,102.41

FAIRWAYS PLAYGROUP BALANCE SHEET
YEAR END 31ST AUGUST 2025
CURRENT ASSETS
Business Account
Fundraislng Account
Reserve Bank Account
Buslness Petty Cash
Fundralslng Petty Cash
58,390.63
1.285.23
76,779.91
-124.77
208.56
136,539.56
CURRENT LIABILITIES
Paye Accrual
Rent Accrual
Supplier Accrual
1.320.75
2,256.00
360.00
3,936.75
Current Assets le55 Current LSabllltles
132,602.81
Balance b/fwd
SurpluslDeficit
Balance c/hvd
129,500.40
3,102.41
132,602.81

FMPWAYS
VUR
BIX)YSIDVDS
137.11
T￿.vARIOUs
921.70
OL*TtWA TOyS.VPJt￿us
202.23
SÉNSORYG4POEN GOODS
85.26
OUTfrtlOR WENDYHOUSES
$6.24
OLIT(hX)R RRE ENGINE
ICQ.37
WAIER TUWNEL
87.27
eAMOUAWE NEM
&ANO& WATER PLAY
49.55
OUILThNG 4L(
124.07
TABLESItFWR5 ETC
350.95
FRIQfjE
61.44
PMOTttOWER
1118
COMPWEA.Othce
34.27
2 xc0mpirrE￿. CHILDREN
32.58
2xWh5CREEN MONryORS
32.9S
SETTEE FOR BCN)K CORNER
41.78
LIME STEPSGYAI IIA4R15
43.61
COW(YOR BEITUW4151
SHREDDER
67.64
)7.23
KrrcHEII MTrSET
81.26
CUPWth024fRAY TWllE
883D2
BUN05
S67.29
NAPPY UNITSCAEEN5
MATHSSETS
62.89
WHITEW*AOS
47.19
61.70
49.13
Cornu seat1￿ IRM EdKilh)nl
324.38
107.07
221.18
325.10
Waier Wo￿1*￿¥11
79.86
elkesh•d
328.70
Not￿¢1%*1P￿rt1tt
287.B9
byS•at
Dr￿l￿.￿Tr￿￿j Lun¢tsbo%Tr¥*
Musk FraT
2￿.>j
264.95
Out$1d¢LiterwShed/Ubrnry
W4terStand
MathSts1
263.
Table& Cha
eean
Z39.88
jwtJtsleTable
142.
MÉdk31 Chair
115.88
148fy)
KM¢hen IF￿ndras￿lia/(ts1
193.27
TOTAL
iOW.39

FAIR WAYS PL4YGROUP
Income & Ex
enditure Summa
Year Endin
31stAu
st 2025
Income
EYPP DAF
Funding SOSBC
Attendance Fees
Tax Free Chlldcare Scherne
Snacks
Pamper Evenin8
Donation
Indian Meal
T 5hirts/bags
Treasure Hunt
Xrnas cardslCraft5
Xrnas Party
EasterlSprln8 partv
Bake sale
Bank Interest
Expendlture
Admin Equiplclothing
Bank Charges
Audit
BTISage
Indian Meal
aeaningJwipeslbag5
D85IcRB/Offstead/lCO
Equipnoys/Books
EYPPIDAF Exp
Insuiance
Play G￿)d￿ArtI¥Itle5
Leavers Party
Parry Pets
Maintenance
Parkin
PAYE
Postage
Rent
Health & Safety
Snack5 & Associated Exps
Easterlspring Party
Stationery & Consumables
Tealcoffee ￿C
Trainlng
Hall Hlre
Wa8eslpenslons
Web5itelComputer Éxp
Xm05 8aubles
Xmas Party
Glfts
Livin8 E885
staff 50¢i31
15414.Crf)
179077.58
29691.40
5457.80
3320.70
337.66
109.25
471.29
176.C
771.20
114.so
185.C
251.80
58.50
820.82
2494.95
730.01
150.00
1159.51
2￿>.00
884.87
376.87
1501.33
1038.74
861.99
199.68
111.23
180.00
3911.19
36.80
13353.57
103.65
6768.00
24.56
2919.50
175.00
2638.40
24.00
1030.40
121.00
186111.85
4147.80
71.C¥)
270.84
1128.94
318.00
111.41
236257.$0
Income
Less Expendlture
236257.50
2331SS.09
233155.09
Optnlng balance
Business Actount
Fundraisin8 Account
Hl8h Interest A¢court
Business Petty Cash
FundralslnB PÈtty Cash
Openlng Balance
Plu5 Income
Less Expenditure
129500.40
236257.50
-233155.09
88062.93
1460.66
40959.09
28.73
122.61
130634.02
osln
busine￿ At£ount
Fundfaisin8 Account
Hi8h Interest Actount
Business Petty Cash
FundraLsln8 Petty Cash
58390.63
1285.23
76779.91
-124.77
208.56
PAYE due
Cleanln8
Charges
Fees
snacks
-1104.87
-165.84
-0.21
46.50
PAYE
Rent
Rubbish clear- maintenance
-1320.75
-2256.00
.360.00
MCL BOOKKEEPING SERVICES
48. Glenhurst Road.
Southend-on-Sea, 552 SDS 077115161NJ4
ren
04/11/2025