ThQ fjrovo @ Rednster Doun ANNUAL REPORT AND ACCOUNTS 2023/24 a'ftnership wi 4g fior young people Charity No. 1026303
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR THE GROVE AT BEDMINSTER DOWN Regisler8d address:_ The Grov8 at Bedminster Down 27 A Cheddar Grov8 Bedmlnster Down Bristol BS13 Charity number.. 1026303
THE GROVE AT BEDMINSTER DOWN Report of the trustees for the Year Ended 31 March 2024 The trustees of the charity, present thelr report wlth financlal statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended Practice applicable to Gharities preparing their accounts in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland (FRS102) (effective 1 January 2019). LEGAL AND ADMINISTRATIVE INFORMATION. STATUS The Grove at Bedminster Down is a registered charity governed by its ConstitutSon - Charity number 1026303 OBJECTIVES AND ACTIVITIES OF THE CHARITY Objedives.. The aim of the Club is to help and educate young people through their leisure time activities so to develop their physi¢al, mental and spiritual ¢apacilies that they grow to full maturity as individuals and members of society and that their conditions of life may be improved. Actlvltles.. The Club continues to work towards achieving Its objectives by helping children and young people belween the ages of 8-19 years of age through providing open a¢¢ess evening youth club sessions. Durlng the past financlal year, The Grove at Bedminster Down has delivered 176 nlghtly sesslons of open access youth work, engaging a total of 3,163 contacts with children and young people. These youth club sessions are fun, engaging and young people led. The Club Programme is designed to address a range of physical, educatlonal, lifestyle, health and other actlvitles enabling members to develop their skllls. awareness, and capabilities to help them partlclpate as healthy, independent, mature and responsible IndSvlduals. The Club Is fully Incluslve and all adult staff and volunteers are DBS Enhanced checked. The Grove at Bedminster Down is a well-estsblished, respected and trusted deliverer of youth services that works in Partnership to maximise the benefrts for all parties and the wider community.
PUBLIC BENEFIT We have referred to the guidance ¢ontalned In the Charity Commlsslon's general guidance on public benefit when reviewing our object and in planning our future actlvlties. FINANCIAL REVIEW The total incoming funds were £35,405.13. The truste8s are grateful for the kind donations and grants from our funders and those who support our work durSng the past year. You wlll see from these Accounts there has been a subsequent increase in our Expenditure to £38,015.52 resulting In a small annual operatlng deficit of (£2,610.39.) This defidt has been underwritten from th8 Clubs Reserves. The accounts comply with the current statutory requirements, the charity's goveming document and the requirements of the Statement of Recommended Pra¢tice for Charities (SORP) appllcable to charities preparing their accounts in accordance with the Flnanclal Reporting Standard applicable in the UK and Republic of Ireland (FRS102> (effective l January 2019). RESERVES POLICY The trustees have a reserve policy equivalent to three months cost. The level of unrestricted reserve funding is therefore equivalent to an estimated three months of expendlture which for financial year 2024- 25 is estlmated lo be in the reglon of £12,000. This is regularly monltored during the financial year. FUTURE PLANS The Club contlnues to develop into a charity that can respond to the needs of th8 chlldren, young people and the wider communty of Bedmlnster Down and surroundlng communities, targeting areas of disadvanlage and deprivation. Our aim is to work collaboratively and in partnership with the local ¢xJmmunily to create opportunilies, affect change and support members to fulfil their potential. Through the promotlon of an inclusive ¢lub based programme, based around health and wellbeing actlvltles that focus on key areas of need, our objectlve is to deliver high quality support with passion and enthusiasm whilst remaining young people led and grounded in the community. We Intend to support our club members to participate in more events both wlthln and outside of the City thus enriching their personal experlences and opportunitles. We are also looking to increase the adult volunteers to help further develop our Club programme, and add to our Club trustees. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document. The organisation is a registered charity (1026303) that operates In accordance with its Memorandum & Articles of Association last amended 7 April 2004.
Management Committee Members & Charity Trustees. Lee Williams DL- Treasurer & Trustse Matt Donnelly- Chalr & Trustee Jesse Payne- Leader-ln-charge (non-voting management committee member) Recruitment and appointment of new trustees during the year. There were no new trustees appointed during this financial year. It is the charity trustees desire to appoint further trustees as and when suitable individuals make themselves known to the charity. Organisational structure The charity operates solely through meetings ofthe Management Committee, which includes the charity trustees. All decisions are collectively taken by the Management Committee. Responsibility for financial management is delegated to thè Treasurer who draws on th8 SUPPOrt of other Management Committee members as necessary. ActivitSes and Managemenl Committee meetings of the charity are overseen by the Chalr. Durlng the year formal meetlngs of the trustees were held and Minutes recorded. Management Committee Remuneration from the Charity. We confirm that no trustee received any remuneration from the Charity and were not reimbursed for any expenses forenacting of theirtrustee duties during the year from the Charities monies. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1026303 Registered address The Grove at Bedminster Down 27A Cheddar Grove Bedminster Down Bristol BS13 Bank Account The oharty has two Bank AGcounts in its name. These are held with Lloyds Bank, Knowlo Branch, Bristol. Note.'- A minimum oftwo aulhorized slgnatures are required on all cheques and payments made from the charity accounts. Individuals employed by the charity During the financial yéar thèré have be8n 6 part time employees of the ch8rity. No employee received emoluments in excess of £60.000. Affiliations & Memberships The Grove at Bedmlnster Down are affillated members of Young Bristol, UK Youth, National Youth Agency and National Association of Boys & Girls Clubs. All are Independent Charities in their own right.
INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENT COMMITTEE OF THE GROVE AT BEDMINSTER DOWN ("THE CHARITY"). I report on the accounts of the Charlty known has The Grove at Bedminster Down, an Independent Charity Governed by English Law and registered wlth the Charity Commission by Charlty number 1026303 for the year ended 31$1 March 2024. Respective responsibilities of Management Committee & Examiner. The Management Commlltee shall have cause to keep full and accurate Financial Records and Accounts of all financial transactions relating to monles belonging to the Charity and such Accounts shall be independently examined and presented at the Clubs Annual General Meeting. As a Management Committee you are responsible for the preparation ofthe Accounts,- I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 C'the 2011 Act"). In carrying out my examination I have followed the Dir8Ctions given by the Charity Commisslon under section 145(5} (b) of the 2001 Act. Basis of independent examiners report. My examinatlon was carried out In accordance with the general directlons given by the Charity Commissioners. An examinatlon includes a review of thè accounting records kept by the Charity and a comparison of the accounts presented with thosè records. It also includes consideration ofany unusual items or disclosures In the accounts, and seeking explanations from you as a Management Committee concerning any such matters. The procedures undertaken do nol provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiners Statement. In Gonnection wlth my examination, no matter has come to my attention whlch gives me reasonable cause to believe that in any material respect the requirements to keep accountlng records in accordance wlth section 41 of the Acl and to prepare accounts which accord with the accounting records and to comply with the accountlng requirements of the Act have not been met. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached. fvk¢fj22 Independent Examiner 24 May 2024
ACCOUNTING DEFINITIONS Income All income is recognised in Ihe Statement of Financlal Actlvltles once the charity has entitlement to the fvnds. Expenditure Liabililies are recognised as expenditure as soon as there is a legal or constructive obligation committing the Gharity to that expenditure. Expenditure is accounted foron an accruals basis and has been classified under headings that aggregate all cost related to the category. Where cost cannot be directly attributed to particular headings they have been allocated to aGtivities on a basis consistent with the use of resources. Taxatlon The charity is exempl from corporation tax on its charitable actlvlties. Funds RESTRICTED FUNDS - When applicable Restricted income funds are to be used In accordance with specific restrictions imposed by the donor and any such funds will be shown separately in the accounts. UNRESTRICTED FUNDS - Unrestricted income funds comprlse of those funds which the trustees are free to use for any purpose in the furtherance of the charitable objectivès. Approved by order of The Grove at Bedminster Down Management Committee on 28 May 2024
THE GROVE AT BEDMINSTER DOWN Statement of Financial Activities - Income & Expenditure Account For the year end 31st March 2024 INCOME EXPENDITURE 202W4 202344 26465.27 Subsofjpoons AnrwJal membership fees 0.00 Salarios inc ta¥pall Cer & Cleaning equiFxnent 223220 1.74 HclKlay Club feès & grants Club Hire D?GrantS FundraBing- young miplg Dm Buikling NtsEnter0re Fir8Test"ng & equiF¥nerrt Wal¢r & Sewage Ele(fj¢Jty Insur8¢Ke Club ProJramme & EquipNN Ho1Y Club Actwibes inc Fc•2d Stsb"onary Telephone & Brcgdband Surwj Club Furdraising 15th).QO 159.4B 34,526.00 198.60 3384.03 0.00 6.11 8ank knltrasl 72.37 773.12 1082.89 515.15 BCC Lease fees Training Waste Colion 6.85 327.08 Suru$l0$ficA1for Y88r Ending 31 M8r¢h 2024= It2.810.391 T¢xal luThl3asat l Aprll 3)23 Tthallund$ao at 1 April 2024 £39,318.14 £38.707.74 FUND ACCOUNT & BALANCE SHEET YEAR ENDED 31 MARCH 2022 20rJ 2D24 Currènta$ts Icash atbgnkl LWdsBank Currentwyurt 32.521.75 29,831.90 UoydB B&nk DpptJl Total 6.796.38 39.31&q4 6875.84 ¥707.74 Gros¥ ¢urrphtl88•ts (Q 36,707.T4 TNste8 9n&t9 Re58Ne Fwd Oulslandiw Il•blllll•4 du TN#i•• D•81onat•d Rofuvbi6hm•nt Fund 1£> N•tCubY•nl4ss•ts }. 12MO.IXI 10,CYJ).00 14,707.74 'R•8trtetyd 13Mrt Funds 'UnrvstslctAd Pund8 127&CO 11,43274 NOTES T031st MARCH YEAR END ACCOUNTS: Athough not shovmln th&AcCo. theb sKJnthrAnt'ln kIcOnlrtbUbon5frn V¥fiS Orgths3lion5 10 8sststwthlraIUrfolslm0nt ofi15 Ptemi9es. Th2ChbtyAeA5fflabins a ResÉNe5 Pdiw ofifffee rMnlh8 knux£12K The Club Trustre5 have (ksvwated£lOkofFunds forongoin9 ReIW$hrnet0f it¥ preSe$ kn meet7rj rvds ofC*Jb Re¥lrf¢led Grani Fur>1ing1£3,275.001 th8remaindBrofa Re5trtdwe GMI redd during INS FIncK¥ Yew. SIGIED.. LeeJ.Wl18nDL.Treoslrtr- 14.05.24