Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st Sept 2019 To 31 August 2020
Section A Reference and administration details
Charity name Margaret Lloyd Playgroup Other names charity is known by Registered charity number (if any) 1026270
Charity's principal address Grove Hill Playing Fields, Washington Avenue Hemel Hempstead Herts Postcode HP2 6NG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Loretta Anderson | Chair | |||
| Matt Hatton | Vice Chair | |||
| Lorraine Curston | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
| NA |
Names and addresses of advisers (Optional information)
Type of adviser Name Address NA Name of chief executive or names of senior staff members (Optional information) Helen Hendery
Section B Structure, governance and management
Description of the charity’s trusts
Pre- school learning alliance constitution Type of governing document (eg. trust deed, constitution) Unincorporated charity How the charity is constituted (eg. trust, association, company) Elected by members at AGM Trustee selection methods (eg. appointed by, elected by)
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Additional governance issues (Optional information)
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Ofsted Registered as an under 5’s pre school service
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Charities policies are in line with OFSTED early years procedures
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• Charity is members of the pre school learning alliance and have their insurance and guidelines in place
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Charity works closely with Herts social services to support children at risk
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Charity works closely with Herts county council as children are funded individually by them to attend the playgroup
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Charity has a small but experienced trustee board who work closely with the senior staff to manage risk.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS
The playgroup operates from a purpose built centre in the heart of Grove Hill in Hemel Hempstead offering early years care and education to children from 2 years old to 5 years old.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The playgroup is open on Monday to Friday from 9am to 3pm and on Friday from 9am to 12.30pm – This equates to 9 session options plus 5 lunch clubs. Parents/carers have flexible options so they can choose sessions to fit with their other commitments to work and or care of their other children and wider family commitments.
Most sessions are funded through the government funding for pre-school children but extended sessions are offered at a below market rate to support families. The playgroup has very many families on low income or benefits. Many children within the area are on pupil premium due to their low income status.
The playgroup has been a true community resource for over 30 years adapting to and supporting the needs of local families.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
The playgroup has always been an opportunity for local young people offering volunteering and work experience for students of our local schools and colleges.
The playgroup also has regular volunteers who themselves have learning difficulties which offers them experiences in helping others and being part of their community. This can also offer respite to their Carers.
- contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity Most of the year has been a very different playgroup to that of previous during the year years as the staff battled with Covid risk assessing to be able to support our families at the most appropriate level. As an early years setting the playgroup has been open for most of the pandemic, even when schools were closed, in line with government guidelines. This has been the primary focus and has supported our local families above and beyond. Many on our register are from vulnerable families and live in flats so with the country in lockdown the children were shut in. Our playgroup being open meant that not only did the preschool age children get outside to play but it gave respite to parents managing/home schooling older siblings. For the few weeks in March and April 2020 when the centre was closed by law, the staff who were able to bubble or socially distance in our large outside play area, used their time on site working on the outside play areas painting and renewing play equipment to improve facilities for the children. Our board of trustees are very proud of the way the staff managed the pandemic to benefit the children in our care and their families.
Section E Financial review
Brief statement of the The charity now has good reserves with reserves held in two different charity’s policy on banks to ensure security. The policy of the charity is to hold 9 months of reserves costs in reserve and to invest all other income if required in resources and improvements to the facilities, inside and out. Details of any funds none materially in deficit Further financial review details (Optional information)
You may choose to include The playgroup receives funding from Herts county council under the additional information, where governments funding for pre-school children. Children over 2 are funded relevant about: if they are in certain benefit groups for either 15 or 30 hours. All children • the charity’s principal over 3 are funded for a minimum of 15 hours and payments are made to sources of funds the playgroup termly on proof of these children’s attendance and their • how expenditure has benefits. supported the key objectives Extra sessions attended by the children or those under 3 who don’t of the charity; qualify pay a minimal session fee. Our expenditure on resources is totally in line with our ethos to offer the best early years provision possible to support families in our community
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Section F Other optional information
Our staff retention and training records are exemplary, as is our trustee dedication and support.
We are a small but dedicated team working hard in our community to support others. We thank all our staff and volunteers for their hard work, care of our children and support to sustain the high standards of the playgroup throughout this financial year that was blighted by the Covid-19 pandemic.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Loretta Anderson Position (eg Secretary, Chair, etc) chair Date 21st April 2021
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STATEMENT OF FINANCIAL ACCOUNTS
THE MARGARET LLOYD PLAYGROUP
1[ST] AUGUST 2019 – 31[ST] JULY 2020
DEPOSIT ACCOUNT
Income
Expenditure
£ £ Balance @ 1.8.19 193251.82 Balance @ 31.7.20 194019.19 Interest Metro 346.53 Total 194019.19 Interest Barclays 420.84 Total 194019.19
Notes
The balance of £194019.19 @ 31.7.20 consists of £140699.40 in Barclays and £53319.79 in Metro
I certify this to be a true and accurate statement of account
Teresa Canning 9.2.20
STATEMENT OF FINANCIAL ACCOUNTS
THE MARGARET LLOYD PLAYGROUP
1[ST] AUGUST 2019 – 31[ST] JULY 2020
CURRENT ACCOUNT
Income
Expenditure
| Balance @ 1.8.19 Fees Herts CC Lunch clubs Misc Books DBC Total |
£ £ 40379.84 Abacus Playground 25669.39 5000.00 CAD & Expenses 61770.46 93216.69 Shopping & Resources 3206.20 85.00 County Supplies 1323.88 142.89 R G Parrott 9049.20 55.00 Misc 3084.62 10000.00 Google Play 87.89 Findel 1158.57 148879.42 Course Fees 210.00 Jamms Creations 528.00 Insurance 299.40 British Gas 446.55 BT 646.82 Books 83.00 Affinity Water 292.65 Preschool learning 619.28 Nest 2138.53 BG Business 1102.75 O2 347.52 Balance @ 31.7.20 36814.71 Total 148870.12 |
|---|---|
I certify this to be a true and accurate statement of account
Teresa Canning 9.2.20
Note – Two day sheets for the period 6.1.20 – 20.4.20 have not been included in this statement of a/c – due to the pandemic the totals of £221.72 and £243.95 were not paid in until 13.11.20. For ease of reference and balancing they will be included in next year’s accounts.