Follifoot Village Hall Annual Report and Accounts Year Ended 31 December 2023 Registered Charity No. 1026219
Follifoot Village Hall Registered Charfty 1026219 TRUSTEES REPORT FOR THE YEAR TO 31 DECEMBER 2023 Trustees Mid( Keern (deceased 2911212023) Mary Selka Barrie (rewned 2014r2023) Julie Ingle Sally Keenan Keith Tharby { appointed 2014r2023) Anne Dewsnip Nigel MacDermid Structuro, Governance and Management The Charity was established by a Declaration of Trust dated 18 December 1970. The charty is run by a Board of Tnjstees representing various activities within the village of Follifoot with Plompton. At the Annual General Meeting in 2023 the Trust Deed wa8 amended under Section 280 Charittes Act 2011 to allow more exibilty as regards Trustee numbers and Non-Trustse representatives on the management Committee The fina181 rewds and assets of Ihe Trust are controlled by the Village Hall Treasurer vtho reports to the Trustees. It is with great sadn&ss that the Trustees hava to rert on the sad loss of Mick Keenan who passed away in December 2023. His enthusiasm and hard work as a Trustse will be sorely missed. Objectives and Activlties The Ifillage Hall provides a fcKal point for the village of Follifoot and ts available for hire to residents and non residents of the village for events. Additi"onally the Hall is used as a resource by th8 local 8th001 for many of ivs daily activibes. Investment Policy The Trustees recognise the need to have enough resour so that the Village Hall can ntinUe to function effectivety in the future. To cater for maior items of expenditure the Trustees plan for an ongoing surplus of income over expenditure and hold this sulUS aOrdIng to the policy below. Scope: This policy q)plies to all Village Hall funds except those required for ongoing day to day arKI monthly management of activities.
Risk: The level of acceptsble risk shall be minimal. This means we invest where financial serviS are closely regulated, where compensation schemes are in place with a suitably diversif*d inveslment portfolio and not to make any Speculative foms of investment Application: In the first instance, funds shall be hekl in an interest bearing bank or building SoCty deposit account. In the second instance, when there is an excess of funds in the deposit account such that they are unlikely to be required in a three to fve year period, funds shall be invested in UK govemment bonds. Preservation of value.. Investments are intended to be held for the longer temi with income andlor index linking able to offset any loss in value through inflation as far as possible. DissK)sal: Investments must be readily marketable. Rlew. The investrnent policy shall be reviawed annualty. Achlevement and Performance The Trustees are aware of the need to ensure that the Village Hall premises are maintained in g¢>Jd condition for hire and in particular that all risk assessments have been undertaken and are kept up to date. Assessment details are shown on the Village Hall website alongside booking terns. The Trustees arrange for extemal inspections and reports on fire precautions, Legionella disease etc. Flnanclal Revlew Despite considerable increase8 in heating and lighting costs the Village Hall was well used during the year and hire income increased by around £4500 compared with 2022. Hall repairs and renovalions were relatNety modest after a programme of renovation in 2021 and 2022 and as a result a surplus of £8483 was achieved for the year. In addition during the year the Village Hall reiVed a generous bequest of £25491 from the estate of a former resident of the village. The Trustees have already instigated a full energy audit of the premises and hope to use some of this income to futureproof the heating and lighting requirements of the Hall. The Trustees have been ab to take advantage of softening gas and electricty prices and enlered a new fixed price contract in Dember 2023 which should redu running costs by close to £3000 for 2024. The Trustees are also in the prOsS of finalising tenders for new boundary hedges and fences lo enhance safety for users . A grant of £1000 has been obtained from North Yotkshire Council towards th5s cos( the work is anticipated to take place in spring 2024. The Trustaes declare that they have approved the Report above on 18 January 2024 Signed on Behalf of the Trustees By:. Anne Dewsnip Chair of Trustees
Follifoot Village Hall Registered Charity 1026219 RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 3111212023 Unrestricted Restricted Tota Funds Funds Funds 31112122 Total Funds RECEIPTS from Charltable Activilies School Village Non Village 14,772 1.738 7.790 24,300 14.772 1,738 7,790 24,300 1,713 1,000 12.900 1, 785 5, 151 19.836 1,378 Restricted Receipts:Booking Deposits Restricted Receipts:Council Grant Investments.. Interest recewed Total Recelpts 1713 1000 806 25.106 2,713 27,819 21,670 PAYMENTS for Charltable Activltles Council Tax. Utilities & Internet (note2) Hall Repairs & Maintenance {note3) Grounds Maintenance Insurance and Legal (nots 4) Perfomiing Rights Licences Sundry (note 5) 7.108 6,346 695 3,237 95 7.108 6,346 695 3,237 2. 709 16,963 893 1,023 139 312 22.039 Other payments 17,627 17,627 Payments from Restricted Funds: Deposits Total Payments -222 17,405 1,931 1,931 1,709 19,336 980 23.019 SURPLUSIDEFICIT from Charltable Actlv 7,701 782 8,483 Bequest to Vlllage Hall 25.491 25,491 Transfer t(from> re¥erv8s 33,192 782 33.974 (3.235) Cash Funds 31 December 2022 Cash Funds 31 December 2023 24.139 57,331 668 1.45 24,807 58,781 26.156 22,921
Follifoot Village Hall Regtstered Charity 1026219 STATEMENT OF ASSET8 AND UABIUTIES AT 31 DECEAIBER 2023 Unrestricted Restricted Funds Funds 2023 Totql 2022 Cash Funds Bank Building Society Total cash funds 20,n7 36.594 57,331 1.450 22,187 36,594 58.781 14. 107 10.700 24,807 1,450 Investmont Assots £3,800 4%% Treasury Stock 2030 Market Value 31112123 £13200 (31n2122 £12849) 11.957 11,957 11,957 A88èts retalned for our own u•• Hall Premises and Equipment 133,613 133.613 133,613 Total A88ets 202.901 1,450 204,351 770.377 Llabllllles Coun¢il Grant for hedge8 and fencing 1,000 450 1,450 1,000 450 1,450 668 668 Total Uabllltles Net Tolal A•¥•ts 202,901 0 202,901 169, 709 Slgned on behalf of all Trustoos 18 January 2024 Ann• D•wsnlp Tru8ta• Rlchard Snoxall Trea8ur•r
Follifoot Village Hall ister&l Charity 1026219 RECEIPTS AND PAYMENTS ACCOUKr 1 Accountin Pollcies The accounts have been prepared on a reIpts and payments basis and compty with the Statement of Recommended Practi issued by the Charitiy Commission. Receipts are bmught into account when cash is received. Payments are accounted for at the time of payment. Deposits received for future bookings are held within Restricted Funds as these are not available for use by the Village Hall. 2 Councll Tax Phones and Utilities 2023 2022 Gas Electricity Intemet Water Ratss Council Tax 3603 2181 651 563 110 949 708 605 270 177 709 3 Hall Malntenanc 2023 2022 Contract Cleaning Hall Repainting and Curtains HBC Waste Removal New Chairs New Cookers Fire Alami arKI Extinguisher checks Heating Repair8 and SeNicing Other C08ts 4067 600 210 2759 198 10944 1928 255 569 310 338 414 717 4 Insurance and Le al Costs 2023 2022 Insurance Premium Legal fees re Constitution 1036 2201 1023 The building is insured for £667,799 and contents £38235 { including Bowls Club £3684 and the embroidered wall hanging £1843) Public Liability cover is £5 million and this agreement runs to November 2024. 5 Sund Ex 2023 2022 Other Website Design and LinCe 146 144 168 £312 146
Folllfoot Village Hall Registered Charity 1026219 Independent Examlnerfs Report Year Ended 31 December 2023 l pOrt to the trustees on my examination of the attached accounts and notes for the year ended 31 December 2023 Responsibilitles and Basis of Report As the charity Trustees , you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( 'Ihe ACV,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examinerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination whKh gives me cause to believe that, in any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection wtth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jennifer Atkins Indeperent Examiner Dated 23 February 2024