Trustees’ Annual Report for the period
From 2020 Period start date To 2021 Period end date
Charity name: Pensilva Playgroup
Charity registration number: 1026118
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity runs a pre-school within a small village in a rural location in Cornwall for children from the age of 2.5 years to statutory school age. The children have access to a broad and balanced range of daily activities, both indoors and outdoors. There are structured activities within the day as well as considerable opportunities for the children to select their own activities from a carefully planned and range on offer. The preschool provides high quality, individualised child care aiming to meet the standards set by Ofsted and within statutory guidelines for the Early Years Foundation Stage. The pre-school has very close links with the village primary school, being sited in its grounds, as well as excellent links with |
| the local community of which we are part. | ||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the guidance issued by the Charity Commission. In particular, the trustees are able to refer to the Charity Commission Guidance document “The essential trustee: what you need to know, what you need to do” |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trustees of the charity were pleased to have another strong year in terms of numbers and financial income, despite the continuing challenges posed by Covid 19. As in the period 2019/2020, Pre-school remained open throughout the pandemic to serve our local community. The staff were particularly passionate about this. This commitment has enabled our key worker families to continue to work in their vital fields. Pre-school has ensured that all children within the setting have continued to receive excellent levels of care within the provision, whilst working with the Covid 19 guidelines. The children have benefited from creative, open- ended resources with high amounts of outdoor learning, to include time in the village primary school’s forest school area. The preschool was rated as ‘good’ by OFSTED at their inspection in July 2021. There were numerous positives in the report with quality of education rated ‘good’, behaviour and attitudes ‘outstanding’ and personal development ‘good’. The charity has continued to undertake numerous fundraising activities throughout the financial year including an Easter Trail, Summer Fete, Halloween Disco and Christmas Fayre. Funds have also been raised through Your School Lottery. Your School Lottery has raised significant funds and it is hoped this will continue on a rolling basis. The charity hopes to put on a community summer gala day to raise further funds for the pre-school in the new financial year. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity ended the financial year in a stronger position than previous financial year.This year the balance has increased to |
|---|---|---|
| £37,943.06. | ||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity has considered the need to maintain a reserve fund to provide contingency against fluctuations in income from state funding and private paying parents. There are naturally occurring peaks and troughs in the number of children attending the setting. The charity has been particularly mindful of the need to maintain careful fiscal responsibility throughout the global pandemic and the uncertainties this has caused. |
| Amount of reserves held | Para 1.22 | £37,943.06 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Constitution adopted in 1993. In 2016 the charity was authorised to adopt the Pre-School Learning Alliance Model Pre-School Constitution 2011. |
| How is the charity constituted? |
Para 1.25 | Unincorporated Charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected to post at the Annual General Meeting by members of the charity or are co-opted by existing trustees at committee meetings of the charity in line with the constitution. |
Reference and Administrative details
| Charity name | Pensilva Playgroup |
|---|---|
| Other name the charity uses | Pensilva Pre-School |
| Registered charity number | 1026118 |
| Charity’s principal address | Pensilva Preschool School Road Pensilva Cornwall PL14 5PG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sarah Jane Parmenter |
Trustee | |||
| Fiona Bell | Trustee | |||
| CarlyGisby | Chair | |||
| Nikki Dymond | Treasurer | |||
| Heidi Quick | Committee | |||
| Zoe Turner | Secretary | |||
| Amanda Stevens | Committee | |||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s Full name(s Position (eg Secretary, Chair, etc) Date |
)SParmenter )Sarah Jane Parmenter Trustee 30/06/2022 |
|
|---|---|---|
Pensilva Pre-school
Income and Expenditure Report Year Ending 31 August 2021
Income
| Income | |||
|---|---|---|---|
| County Funding | £70,964.57 | ||
| Pupil Premium | £381.60 | ||
| Fees | £13,027.50 | ||
| Toddlers | £0.00 | ||
| Uniform Sales | £237.50 | ||
| Fundraising | £2,383.79 | ||
| Training Repaid | £324.82 | ||
| Donations In | £500.00 | ||
| Interest Received | £2.06 | ||
| Income Total | £87,821.84 | ||
| Expenditure | |||
| Staff Wages | £72,544.70 | ||
| Employers NI | £0.00 | ||
| Employers Pensions Contributions | £1,131.33 | ||
| Educational Supplies | £2,862.67 | ||
| Educational Supplies (Pupil Premium) | £526.66 | ||
| Educational Supplies (Cornwall Mark Foundation) | £66.65 | ||
| Uniform | £253.65 | ||
| Food | £441.42 | ||
| Office Supplies | £1,381.80 | ||
| Cleaning | £1,431.00 | ||
| Donations Out | £0.00 | ||
| Training | £416.68 | ||
| Mobile Phone | £173.66 | ||
| Fundraising Expense | £66.00 | ||
| Rent & Insurance | £2,455.52 | ||
| Accountancy | £895.00 | ||
| DBS Refund | £232.16 | ||
| Advertising | £0.00 | ||
| Other | £1,078.79 | ||
| Expenditure Total | £85,957.69 | ||
| Movement in Balance | £1,864.15 | ||
| Balance at 1 September 2020 | £36,078.91 | ||
| Balance at 31 August 2021 | £37,943.06 | ||
| Represented by | |||
| Current Account | £17,173.89 | ||
| Savings Account | £20,414.98 | ||
| Petty Cash Account | £354.19 | ||
| Total Cash | £37,943.06 | £0.00 |
Independent Examiner’s Report for The Trustees of Pensilva Pre-School
I report on the accounts for the year ended 31 August 2021, which are attached.
Respective Responsibilities of trustees and examiner:
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
-
-examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general directions given by the Charities Commission
-
under section 145(5)(b) of the 2011 Act: and
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-state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view “ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
- Which gives me reasonable cause to believe that in any material respect the requirements: a. To keep accounting records in accordance with section 130 of the 2011 Act: and b. To prepare accounts which accord with the accounting requirements of the 2011 Act
Have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A S Gibbs, BFP FCA Gibbs & Co Chartered Accountants Institute of Chartered Accountants in England & Wales 18 Tamar Close, Bere Alston, Yelverton, Devon. PL20 7HF 10 December 2021