Teynham Pre-School Committee
Committee Meeting Minutes
Friday 16[th] May 2025 1:45 pm
Attendees
Miranda Stratton, Victoria Bilton, Marta Parker, Poppy Fossey, Kirsty Stevens, Torrin Murphy
Apologies - Lisa Owens, Lauren Samworth, Kath Brown, Sam Meader
Setting Update
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44 children on roll (3 started at Easter). No more new starters this academic year, waiting list for September 2025.
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2 children SEN. 1 EHCP funding in place, leaving in July.
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Alison is now back full time since Easter.
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New deputy (Vicky) appointed, checks carried out in line with Safer Recruiting. DBS completed. Handover with Rachel for key children carried out Thursday.
Finance
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Kath emailed update which was shared at meeting. 9 months of outgoings in account. Finances healthy and able to support any payments needed as part of move to new build. Removals already paid.
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Miranda reported that bank card access working well.
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Payment detail on preschool mobile. Miranda is unable to do so Victoria will need to follow this up. Broadband is going to be included through the school. Miranda is not going to set up a new landline for new build. The mobile will be used so that there is one contact number.
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Not yet been notified of a rental increase.
Committee
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Kirsty has volunteered to be secretary. Roles: Victoria (chair), Kath (treasurer), Kirsty (secretary), Marta (safeguarding lead)
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New member paperwork is in progress
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Policies to be reviewed and updated
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Food hygiene (in line with new guidance)
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Those relevant to new build (evacuation, fire safety, risk assessments)
Page 1 of 2
Teynham Pre-School Committee
Future plans
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New build
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Ofsted have been notified of move
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Removals to deliver boxes on Thursday 5[th ] June for staff to pack. Move and unpack Friday 6[th] and Monday 9[th]
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Photocopier to be moved by company it is leased from.
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Miranda to contact Jason and Railway Yard Household clearances as preschool rooms need to be completely empty and/or skip.
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1[st] day in new building (balloon arch and ribbon cutting)
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Sports Day
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School are not holding a sports day this year. There will be no access to field for preschool this year. Discussed potential for using park again. Teddy Bears picnic final Friday afternoon so preschool community can come together. Sammie from Boogietots to be contacted.
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Graduation
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No Snow White performance this year but there will be graduation in school hall.
AOB
- None
| Date | Action | Owner | Status |
|---|---|---|---|
| 21.3.25. | Carry out interviews to appoint new deputy | VB & MS | Complete |
| 2.4.25. | Vacancy for secretary role | Committee | Complete |
| 2.4.25. | Easter raffle prizes to organise | PF | Complete |
| 2.4.25. | Gerry to upload end of year finance summary to Charity Commission website |
GH | |
| Payment detail on mobile phone to preschool account |
MS & VB | ||
| 2.4.25. | Complete registration for new committee member | MS | Ongoing |
| Policies to be updated and ratified | All | ||
| Contact about balloon arch | Kirsty | Complete | |
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TEYNHAM COMMUNrrY PRE-SCHOOL Receipts and Payments for 2024 As at 31st Drnber 2024 RECEIPTS: Fees I f.525.50 14.505.25 Milk Refund 205.32 2EIJ.O) S46. / 133,511.35 305.93 Donation5 Fund Raisin8 Funding KCC Grants 1.695.96 112.981. Re50urce5 Bank Interest 2.35 / Tax Credit Funding KCC Tralnin8 Fundin8 Uniform Mlscellaneous Courses 20.C#) 146.351A12 129.510.99 PAYMEpirs.. Wage5 PAYE/NI Courses Mllk Snack & Refreshments Equipment f xpendable Materlals Rent 101.367.76/ 6,454.83 396. / 318.95 91.65101 4.731.16 3SX).20 321. L270.09 4.085.59 LC63.10 3.025.Q) 666.93 18&87 L043.08 180.42 370.88 453.20 2.286.61 867.94 3.S75.Q) 812.20 436.27/ 1.102.29 177.75 Telephone Stationery Insurance Cleanin8 Materials Photocopier Repairsl Maintenance Miscellaneous Uniforrn Resources D8S Check5 Membershlpslsubscriptions pc 396.29 857.7 1,632.80 209.5 2.744.25 134.90 1.592.81 139.30 510.76 186.82 243.14 529.44 Fund Raising Pen510n 82_49 4.175.42 200.81 3.784.16 129,435.77/ 117,50&61 Summa. Total Receirts Total Payments SurplusllDefiotl: 146.351.02 129,435.77 £16.91525 129.510.99 117.508.62 / 1100237 Total Fund5: Balance Brought Forward- + Suriu51- t*ficit fioTD abfft- Total dfwd 59,725.55 16.915.25 / 76.640ts0 47,723.18 / 12,W2.37 * 59,725.55
INDEPENDENT EXAMINER'S REPORT Teynham Community Pre-school Registered Charity No: 1025917 I report on the accounts and financial statements of the Teynham Community Pre-school (Pre- School) for the year ended 31 December 2024. Respective responsibilities of Trustees and Examiner The Pre-school's trustees are responsible for the preparation of the accounts. the Pre-school's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsji ility to". examine the accounts under section 145 of the 2011 Act", to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5){b) of the 2011 Act; and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the genwal Directions given by the Charity Commission. An examination includes a VIeW of the accounting records kept by the Pre- School and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trUStS concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts psent a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination. no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Kevin Funnell 10 Nutberry Close Teynham Sittingbourne Kent ME9 9SP 3 February 2025