Teynham Pre-School Committee
## Committee Meeting Minutes
Friday 16[th] May 2025 1:45 pm
## Attendees
Miranda Stratton, Victoria Bilton, Marta Parker, Poppy Fossey, Kirsty Stevens, Torrin Murphy
Apologies - Lisa Owens, Lauren Samworth, Kath Brown, Sam Meader
## Setting Update
- 44 children on roll (3 started at Easter). No more new starters this academic year, waiting list for September 2025.
- 2 children SEN. 1 EHCP funding in place, leaving in July.
- Alison is now back full time since Easter.
- New deputy (Vicky) appointed, checks carried out in line with Safer Recruiting. DBS completed. Handover with Rachel for key children carried out Thursday.
## Finance
- Kath emailed update which was shared at meeting. 9 months of outgoings in account. Finances healthy and able to support any payments needed as part of move to new build. Removals already paid.
- Miranda reported that bank card access working well.
- Payment detail on preschool mobile. Miranda is unable to do so Victoria will need to follow this up. Broadband is going to be included through the school. Miranda is not going to set up a new landline for new build. The mobile will be used so that there is one contact number.
- Not yet been notified of a rental increase.
## Committee
- Kirsty has volunteered to be secretary. Roles: Victoria (chair), Kath (treasurer), Kirsty (secretary), Marta (safeguarding lead)
- New member paperwork is in progress
- Policies to be reviewed and updated
- Food hygiene (in line with new guidance)
- Those relevant to new build (evacuation, fire safety, risk assessments)
Page 1 of 2
Teynham Pre-School Committee
## Future plans
- New build
- Ofsted have been notified of move
- Removals to deliver boxes on Thursday 5[th ] June for staff to pack. Move and unpack Friday 6[th] and Monday 9[th]
- Photocopier to be moved by company it is leased from.
- Miranda to contact Jason and Railway Yard Household clearances as preschool rooms need to be completely empty and/or skip.
- 1[st] day in new building (balloon arch and ribbon cutting)
- Sports Day
- School are not holding a sports day this year. There will be no access to field for preschool this year. Discussed potential for using park again. Teddy Bears picnic final Friday afternoon so preschool community can come together. Sammie from Boogietots to be contacted.
- Graduation
- No Snow White performance this year but there will be graduation in school hall.
## AOB
- None
|Date|Action|Owner|Status|
|---|---|---|---|
|21.3.25.|Carry out interviews to appoint new deputy|VB & MS|Complete|
|2.4.25.|Vacancy for secretary role|Committee|Complete|
|2.4.25.|Easter raffle prizes to organise|PF|Complete|
|2.4.25.|Gerry to upload end of year finance summary to
Charity Commission website|GH||
||Payment detail on mobile phone to preschool
account|MS & VB||
|2.4.25.|Complete registration for new committee member|MS|Ongoing|
||Policies to be updated and ratified|All||
||Contact about balloon arch|Kirsty|Complete|
|||||
|||||
Page 2 of 2
TEYNHAM COMMUNrrY PRE-SCHOOL
Receipts and Payments for 2024
As at 31st Drnber 2024
RECEIPTS:
Fees
I f.525.50
14.505.25
Milk Refund
205.32
2EIJ.O)
S46. /
133,511.35
305.93
Donation5
Fund Raisin8
Funding KCC
Grants
1.695.96
112.981.
Re50urce5
Bank Interest
2.35 /
Tax Credit Funding
KCC Tralnin8 Fundin8
Uniform
Mlscellaneous
Courses
20.C#)
146.351A12
129.510.99
PAYMEpirs..
Wage5
PAYE/NI
Courses
Mllk
Snack & Refreshments
Equipment
f xpendable Materlals
Rent
101.367.76/
6,454.83
396. /
318.95
91.65101
4.731.16
3SX).20
321.
L270.09
4.085.59
LC63.10
3.025.Q)
666.93
18&87
L043.08
180.42
370.88
453.20
2.286.61
867.94
3.S75.Q)
812.20
436.27/
1.102.29
177.75
Telephone
Stationery
Insurance
Cleanin8 Materials
Photocopier
Repairsl Maintenance
Miscellaneous
Uniforrn
Resources
D8S Check5
Membershlpslsubscriptions
pc
396.29
857.7
1,632.80
209.5
2.744.25
134.90
1.592.81
139.30
510.76
186.82
243.14
529.44
Fund Raising
Pen510n
82_49
4.175.42
200.81
3.784.16
129,435.77/
117,50&61
Summa.
Total Receirts
Total Payments
SurplusllDefiotl:
146.351.02
129,435.77
£16.91525
129.510.99
117.508.62 /
1100237
Total Fund5:
Balance Brought Forward-
+ Suriu51- t*ficit fioTD abfft-
Total dfwd
59,725.55
16.915.25 /
76.640ts0
47,723.18 /
12,W2.37 *
59,725.55
INDEPENDENT EXAMINER'S REPORT
Teynham Community Pre-school
Registered Charity No: 1025917
I report on the accounts and financial statements of the Teynham Community Pre-school (Pre-
School) for the year ended 31 December 2024.
Respective responsibilities of Trustees and Examiner
The Pre-school's trustees are responsible for the preparation of the accounts. the Pre-school's
trustees consider that an audit is not required for this year under section 144(2) of the Charities
Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsji ility to".
examine the accounts under section 145 of the 2011 Act",
to follow the procedures laid down in the general Directions given by the Charity
Commission under section 145(5){b) of the 2011 Act; and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the genwal Directions given by the Charity
Commission. An examination includes a VIeW of the accounting records kept by the Pre-
School and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts, and seeking explanations
from you as trUStS concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit and consequently no opinion is given as to
whether the accounts psent a 'true and fair view, and the report is limited to those matters set
out in the statement below.
Independent examiner's statement
In connection with my examination. no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
Kevin Funnell
10 Nutberry Close
Teynham
Sittingbourne
Kent ME9 9SP
3 February 2025