Trustees’ Annual Report for the period
From 1 July 2021 Period start date To 30 June 2022 Period end date
Charity name: Rotary Club of Otter Valley Trust Fund
Charity registration number: 1025672
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To apply the capital and income of the trust fund to the poor and needy or such other charitable purposes as the members direct. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Raising funds for other charities and other worthwhile causes both local and international causes. Raising funds to help international disasters, usually through ShelterBox |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Raised over £15,000 to add to the Rotary District 1175 appeal for aid to Ukraine. Also raised £19,000 for our Charity account from which we have dispersed £17,000 to various local and international causes. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Exceeded expectations |
| Investment performance against objectives |
Para 1.41 | N/A |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £7,296 held at the end of this period |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The majority of our fundraising takes place during November and December so reserves are carried forward for charitable assistance until that time. |
| Amount of reserves held | Para 1.22 | £7,296 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Collections at local supermarkets, service activities at agricultural shows and refreshments at Ottery St Mary Tar Barrels Night. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We do not invest funds. |
| A description of the principal risks facing the charity |
Para 1.46 | Falling membership of Rotary |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Four trustees who are cycled on a 4 year period. New trustees are proposed by the trustees or members of the Rotary Club for election by the Club. |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Rotary Club of Otter Valley Trust Fund |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1025672 |
| Charity’s principal address | Downside Hawkins Lane West Hill Ottery St Mary EX11 1XG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Paul Shingler | |||
| Kenneth Chun | ||||
| Michael Hopkins |
||||
| Andrew Thomas |
||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted rf not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) P E Shingler Full name(s) Paul edwin Shingler Position (eg Trustee Secretary, Chair, etc)
Date 26 January 2023
----- Start of picture text -----
Charity Name No (if any)
Rotary Club of Otter Valley
Receipts and payments accounts CC16a
For the period from Period start date1 July 2021 To Period end date30 June 2022
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
A1 Receipts to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ukraine - District 1175 Appeal - 15,457 - 15,457 -
Haiti Disaster Appeal - ShelterBox - 330 - 330 -
KidsOut - 325 - 325 -
General Fundraising 19,350 - - 19,350 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 19,350 16,112 - 35,462 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 19,350 16,112 - 35,462 -
A3 Payments
Ukraine - District 1175 Appeal - 15,682 - 15,682 -
Haiti Disaster Appeal - ShelterBox - 1,312 - 1,312 -
KidsOut - 550 - 550 -
Share of raised funds for helping - 1,620 - 1,620 -
i i 12,805 - - 12,805 -
International Projects - Aquabox 750 - - 750 -
- - - - -
- - - - -
- - - - -
Sub total 13,555 19,164 - 32,719 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 13,555 19,164 - 32,719 -
Net of receipts/(payments) 5,795 - 3,052 - 2,743 -
A5 Transfers between funds - 3,052 3,052 - - -
A6 Cash funds last year end 4,553 - - 4,553 -
Cash funds this year end 7,296 - 0 - 7,296 -
----- End of picture text -----
----- Start of picture text -----
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Unallocated funds 7,296 - -
- - -
- - -
Total cash funds 7,296 - -
(agree balances with receipts and payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name approvalDate of
Paul Edwin Shingler 7 January 2023
----- End of picture text -----
Examlners Unqualfied Rep(rt Independent Examlnerfs R I report on the accounts of Otter Valley Rotary aub Charity Account for the year ended 30 June 2022 Which are set out on page 2 attached. Respectlve wesponslbllltles of trustees and eNamlner As the charitvs trustees you are responsible for the presentation of the accounts: you consider that the audit requirement of section 43121 of the Charities Act 1993 (the Act) does not apply. It is my responsibility to State, on the basis of procedure specified in the General Directions given by the Charity Commissioners under section 43 (7) Ibl of the ac( whether particular matters have come to my attention. Basls of Independent examIn$ report My examination was carried out in accordance wtth the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented Y4ith those records. It also includes consideration of anv unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning such matters. The procedure undertaken do not provide all the evidence that would be required in an aud¢ and consequently I do not expres5 an audit0pinn on theview ofthe accounts. Independent Examlnerfs statement In conneL11on wlth my examinallon, Tro matter has come to my attentlon: 111 Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act: And To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the ACL Have been met. or 121 To which, in my opinion should be drdvm in order to enable a proper understanding of the accounts to be reached. Name Relevant professional qualification OT body Address 5p J El sf 17fjry