## **Trustees’ Annual Report for the period** **From 1 July 2021 Period start date To 30 June 2022 Period end date** ## **Charity name: Rotary Club of Otter Valley Trust Fund** **Charity registration number: 1025672** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To apply the capital and income of the**
**trust fund to the poor and needy or such**
**other charitable purposes as the**
**members direct.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Raising funds for other charities and**
**other worthwhile causes both local and**
**international causes. Raising funds to**
**help international disasters, usually**
**through ShelterBox**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Raised over £15,000 to add to the Rotary**
**District 1175 appeal for aid to Ukraine.**
**Also raised £19,000 for our Charity**
**account from which we have dispersed**
**£17,000 to various local and international**
**causes.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Exceeded expectations**| |Investment performance
against objectives|Para 1.41|**N/A**| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**£7,296 held at the end of this period**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The majority of our fundraising takes**
**place during November and December so**
**reserves are carried forward for**
**charitable assistance until that time.**| |Amount of reserves held|Para 1.22|**£7,296**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Collections at local supermarkets,**
**service activities at agricultural shows**
**and refreshments at Ottery St Mary Tar**
**Barrels Night.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**We do not invest funds.**| |A description of the principal
risks facing the charity|Para 1.46|**Falling membership of Rotary**| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|**Four trustees who are cycled on a 4 year**
**period. New trustees are proposed by the**
**trustees or members of the Rotary Club**
**for election by the Club.**| |~~trustees~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Rotary Club of Otter Valley Trust Fund| |---|---| |Other name the charity uses|| |Registered charity number|1025672| |Charity’s principal address|Downside
Hawkins Lane
West Hill
Ottery St Mary
EX11 1XG| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Paul Shingler|||| ||Kenneth Chun|||| ||Michael
Hopkins|||| ||Andrew
Thomas|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not for whole year **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** P E Shingler **Full name(s)** Paul edwin Shingler **Position (eg** Trustee **Secretary, Chair, etc)** **Date** 26 January 2023 **----- Start of picture text -----**
Charity Name No (if any)
Rotary Club of Otter Valley
Receipts and payments accounts CC16a
For the period from Period start date1 July 2021 To Period end date30 June 2022
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
A1 Receipts to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ukraine - District 1175 Appeal - 15,457 - 15,457 -
Haiti Disaster Appeal - ShelterBox - 330 - 330 -
KidsOut - 325 - 325 -
General Fundraising 19,350 - - 19,350 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 19,350 16,112 - 35,462 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 19,350 16,112 - 35,462 -
A3 Payments
Ukraine - District 1175 Appeal - 15,682 - 15,682 -
Haiti Disaster Appeal - ShelterBox - 1,312 - 1,312 -
KidsOut - 550 - 550 -
Share of raised funds for helping - 1,620 - 1,620 -
i i 12,805 - - 12,805 -
International Projects - Aquabox 750 - - 750 -
- - - - -
- - - - -
- - - - -
Sub total 13,555 19,164 - 32,719 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 13,555 19,164 - 32,719 -
Net of receipts/(payments) 5,795 - 3,052 - 2,743 -
A5 Transfers between funds - 3,052 3,052 - - -
A6 Cash funds last year end 4,553 - - 4,553 -
Cash funds this year end 7,296 - 0 - 7,296 -
**----- End of picture text -----**
**----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Unallocated funds 7,296 - -
- - -
- - -
Total cash funds 7,296 - -
(agree balances with receipts and payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which asset belongs Cost (optional) Current value (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name approvalDate of
Paul Edwin Shingler 7 January 2023
**----- End of picture text -----**
Examlners Unqualfied Rep(rt Independent Examlnerfs R I report on the accounts of Otter Valley Rotary aub Charity Account for the year ended 30 June 2022 Which are set out on page 2 attached. Respectlve wesponslbllltles of trustees and eNamlner As the charitvs trustees you are responsible for the presentation of the accounts: you consider that the audit requirement of section 43121 of the Charities Act 1993 (the Act) does not apply. It is my responsibility to State, on the basis of procedure specified in the General Directions given by the Charity Commissioners under section 43 (7) Ibl of the ac( whether particular matters have come to my attention. Basls of Independent examIn￿$ report My examination was carried out in accordance wtth the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented Y4ith those records. It also includes consideration of anv unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning such matters. The procedure undertaken do not provide all the evidence that would be required in an aud¢ and consequently I do not expres5 an audit0pin￿n on theview ofthe accounts. Independent Examlnerfs statement In conneL11on wlth my examinallon, Tro matter has come to my attentlon: 111 Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act: And To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the ACL Have been met. or 121 To which, in my opinion should be drdvm in order to enable a proper understanding of the accounts to be reached. Name Relevant professional qualification OT body Address 5p J El sf 17fjry