2023-03-31-accounts - Sheffield Hallam District Scout Council

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Sheffield Hallam District Scout Council

Registered charity number 1025483

Trustees Annual Report for the Year Ending 31 March 2023

Objectves and

Purpose

The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Activities undertaken

The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.

The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Achievements

Hallam District has continued to provide support services to the District membership during the year. It has been able to encourage Scouting to return from the virtual world introduced by Covid and ensured that activity levels have been able to increase to nearer pre-pandemic levels.

Financial Review

The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short and to assist with Group development projects. The District Trustee Board considers that the District should hold a balance of around £50,000.

The District balance has been increasing year on year for a number of years. Whilst it is important to hold sufficient contingency to underwrite potential liabilities incurred by any groups in the District which experience financial distress, the District Trustee Board’s view is that the current balances are more than sufficient for the short to medium term. During the next period, the intention is therefore to release some funds for the benefit of Scouting in the District.

Similarly, Explorer unit balances are significant (although that is partly due to the timing of expedition receipts with respect to the reporting year). In the next period, leaders will be encouraged to review their budgets and assess how best to ensure the funds are used to provide benefit to members, perhaps by reducing (or refrain from increasing) charges levied on members.

Structure, Governance and Management

The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The District Trustee Board consists of

Up to seven ex officio members:
The District Chair
The District Commissioner
The District Youth Commissioner
The District Secretary (if appointed as a Trustee)
The District Treasurer
The District Explorer Scout Commissioner
The District Scout Network Commissioner
Up to six elected members who are persons elected at the District Annual General Meeting as subject of a resolution by the District Scout Council at their AGM.
Nominated members who are persons nominated by the District Commissioner, in consultation with the District Chair and approved at the District Annual General Meeting. The number of nominated members must not exceed the actual number of elected members.
Co-opted members who are persons co-opted annually by the District Trustee Board. The number of co-opted members must not exceed the actual number of elected members.

This District Trustee Board exists to support the District Commissioner and their team in meeting the responsibilities of their appointments and is responsible for:

The raising of funds and the administration of District finance;
District public occasions and youth activities;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than those who are elected.

Reference and Administratve details

The trustees in post for the period of this report were:

Name	Ofce	Member type Dates	Member type Dates
Stephen James Culmer	District Chair	Ex ofcio	All
HilaryJayne Clayton	District Commissioner	Ex ofcio	All
Benjamin Edward Curren	District Treasurer	Ex ofcio	All
Hannah Grace Litle	District Explorer Scout Commissioner Ex ofcio		All
Luke Paul Oldham		Elected	All
Michael Davidson		Elected	All
Iain Fraser Scruby		Elected	All

The Charity’s principle address is 74 Stothard Road, SHEFFIELD, S10 1RE.

SHEFFIELD HALLAM Sheffield Hallam District Scout Council Reglstered charlty number 1025483 Annual accounts for the year ended 31 March 2023

Scrutineer's Report to the Trustees of the Sheffield Hall•rn Di5tfiCt Smut CthwKil I report on the accounts of Sheffleld Hallam District Scout Courhcil forthe year ended 31 March 2023 Respertlve respDnslbllltles of TNstees and ScnrtIr As the District's trustees you are re5pon5ible for the preparation of the accounts; you conslder that nelther the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility wlthout carrying out an audit or independent examination to scrutirbi5e the account5 and to report to you. 8•sis ot S¢nrtineer'$ Ststement In accordance wlth the dlrertions 8lven in the District's constitution, I have scrLrtinised the records and i accounts set out on pa8es 3 to 5. krutlneer's Statement In my oplnlon the accounts are kn a(Can(e wth the records produced to me and comply with the constitutlon. Si8ned'. Name: Stuart Cole Address: Date". Pa8e 2

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21122 Totsl fundB Totsl fvn HUNET fvnd• Bllnk ctCoUnt 29.192 Banm dep1 accourt Prepahl EQ Ca 26,13b Totyic••hfvnd• 17.311 Txd•im 36th I,nz 1.772 CJwIn%irnI. d•tail ¥ytyt•tyi L•nd •Trl Exp¢Tr In¢yrr•d LD•n. d•iii aub i¢i•l CoNing•rfwIll¥W •n•d on th•*1)thl by Cuknoi Chair

SHEFFIELD HALLAM Sheffield Hallam District Scout Council Reglstered charlty number 1025483 Annual accounts for the year ended 31 March 2023