## **Sheffield Hallam District Scout Council** 


Registered charity number 1025483 

**Trustees Annual Report for the Year Ending 31 March 2023** 



## Objectves and 

## Purpose 

The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

The District is a trust established under its rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## Activities undertaken 

The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. 

The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. 

## Achievements 

Hallam District has continued to provide support services to the District membership during the year. It has been able to encourage Scouting to return from the virtual world introduced by Covid and ensured that activity levels have been able to increase to nearer pre-pandemic levels. 

## Financial Review 

The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short and to assist with Group development projects. The District Trustee Board considers that the District should hold a balance of around £50,000. 

The District balance has been increasing year on year for a number of years. Whilst it is important to hold sufficient contingency to underwrite potential liabilities incurred by any groups in the District which experience financial distress, the District Trustee Board’s view is that the current balances are more than sufficient for the short to medium term. During the next period, the intention is therefore to release some funds for the benefit of Scouting in the District. 

Similarly, Explorer unit balances are significant (although that is partly due to the timing of expedition receipts with respect to the reporting year). In the next period, leaders will be encouraged to review their budgets and assess how best to ensure the funds are used to provide benefit to members, perhaps by reducing (or refrain from increasing) charges levied on members. 



## Structure, Governance and Management 

The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

The District Trustee Board consists of 

1. Up to seven ex officio members: 

   - The District Chair 

   - The District Commissioner 

   - The District Youth Commissioner 

   - The District Secretary (if appointed as a Trustee) 

   - The District Treasurer 

   - The District Explorer Scout Commissioner 

   - The District Scout Network Commissioner 

2. Up to six elected members who are persons elected at the District Annual General Meeting as subject of a resolution by the District Scout Council at their AGM. 

3. Nominated members who are persons nominated by the District Commissioner, in consultation with the District Chair and approved at the District Annual General Meeting. The number of nominated members must not exceed the actual number of elected members. 

4. Co-opted members who are persons co-opted annually by the District Trustee Board. The number of co-opted members must not exceed the actual number of elected members. 

This District Trustee Board exists to support the District Commissioner and their team in meeting the responsibilities of their appointments and is responsible for: 

- The raising of funds and the administration of District finance; 

- District public occasions and youth activities; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 

- Appointing District Administrators and Advisors other than those who are elected. 

## Reference and Administratve details 

The trustees in post for the period of this report were: 

|**Name**|**Ofce**|**Member type Dates**|**Member type Dates**|
|---|---|---|---|
|Stephen James Culmer|District Chair|Ex ofcio|All|
|HilaryJayne Clayton|District Commissioner|Ex ofcio|All|
|Benjamin Edward Curren|District Treasurer|Ex ofcio|All|
|Hannah Grace Litle|District Explorer Scout Commissioner Ex ofcio||All|
|Luke Paul Oldham||Elected|All|
|Michael Davidson||Elected|All|
|Iain Fraser Scruby||Elected|All|



The Charity’s principle address is 74 Stothard Road, SHEFFIELD, S10 1RE. 



SHEFFIELD
HALLAM
Sheffield Hallam District Scout Council
Reglstered charlty number 1025483
Annual accounts for the year ended
31 March 2023

Scrutineer's Report to the Trustees of the
Sheffield Hall•rn Di5tfiCt Smut CthwKil
I report on the accounts of Sheffleld Hallam District Scout Courhcil forthe year ended 31 March 2023
Respertlve respDnslbllltles of TNstees and ScnrtI￿r
As the District's trustees you are re5pon5ible for the preparation of the accounts; you conslder that nelther
the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility
wlthout carrying out an audit or independent examination to scrutirbi5e the account5 and to report to you.
8•sis ot S¢nrtineer'$ Ststement
In accordance wlth the dlrertions 8lven in the District's constitution, I have scrLrtinised the records and i
accounts set out on pa8es 3 to 5.
krutlneer's Statement
In my oplnlon the accounts are kn a(C￿an(e wth the records produced to me and comply with the
constitutlon.
Si8ned'.
Name: Stuart Cole
Address:
Date".
Pa8e 2

For th• bwrfrnm
31*raS
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Chair

SHEFFIELD
HALLAM
Sheffield Hallam District Scout Council
Reglstered charlty number 1025483
Annual accounts for the year ended
31 March 2023

Scrutineer's Report to the Trustees of the
Sheffield Hall•rn Di5tfiCt Smut CthwKil
I report on the accounts of Sheffleld Hallam District Scout Courhcil forthe year ended 31 March 2023
Respertlve respDnslbllltles of TNstees and ScnrtI￿r
As the District's trustees you are re5pon5ible for the preparation of the accounts; you conslder that nelther
the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility
wlthout carrying out an audit or independent examination to scrutirbi5e the account5 and to report to you.
8•sis ot S¢nrtineer'$ Ststement
In accordance wlth the dlrertions 8lven in the District's constitution, I have scrLrtinised the records and i
accounts set out on pa8es 3 to 5.
krutlneer's Statement
In my oplnlon the accounts are kn a(C￿an(e wth the records produced to me and comply with the
constitutlon.
Si8ned'.
Name: Stuart Cole
Address:
Date".
Pa8e 2

For th• bwrfrnm
31*raS
IQZlQ2
A•£￿p￿
Msmbernhip 5￿b￿p￿.0rffj r•ceAhY•J frtln
In Owlnct
LfAS hluffthrdhip
19.1•2
,192
03
c•1
3.117 }
231
2.7231
4127
nA
I￿r￿Mi￿rinr%In•
•ub•x•I
410
14.197
IOA•7
YouthAClfv￿O
C•mp Incw•
i.ln
OOE •ydthM. irwrrfr•fvr41
J60
iub*Jtsl
72
10,710
Fundr*iwno Iy••*}
E¥•ffl Iwr•
1•2
Trnillin9
¢Jth•i Iw￿)r¥i1￿9 •(trrfty
1•2
In¥••tyv•rf
1Thl ath•rA
Swy
017
nk TiAMf•rn
410
17
1¢101
17Jb••
20.760

Z1rit
Ch4dtsW• Pwn•r
1.081
Trav•i
A4•*wl•wd ¥U￿rn0rrf
Chwscouts AwdFd
17
210
17
Trninlr¥J
thations m•d•
t•W
Y•ith A¢d¥¥J••
C•ny
7.•41
7.•41
1017
$uty Toial
•.374
1017
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B•nk Chaw
8•nk Trnn#fBr
179
11.107
1133•
10.107
SA21
TrnMl¥rn lun
C*h lundB ￿•tY•￿I•￿d
XQIS
1&710
J40
41.114
17J41
42
P•J• 4

21122
Totsl fundB
Totsl fvn
HUNET
fvnd•
Bllnk c￿￿￿t￿CoUnt
29.192
Banm dep￿1 accourt
Prepahl EQ Ca
26,13b
Totyic••hfvnd•
17.311
T*xd•im
36th
I,nz
1.772
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LD•n. d•iii
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•*n•d on th•*1)th￿l by
Cuknoi
Chair