Trustees. Annual Report for the period Period stsrt data Period end date Day aAonth usl Yea., Year From Section A Reference and administration details Charity name Exbourne Pre-school Cornmittee Other namès charlty Is known by Exboume Preschool Reglstered charlty number Irf any) 1025126 Charlty's principal address Exboume Methodist Church Fore Street Exboume Postcode EX20 2TJ Names of the ¢harlty tru8te88 who manago the charlty at•• a¢t•d If rrt>tfor whol• ear name Off*•111 aryi Chaiman Secretary Treasurer N•m& of wr¥on lor booSfl entitl•d toa Thomas PolarKI Kelty Vallance Peter Vallance Jane Ruston Jackie Kegan November 2022 10 12 13 14 15 16 17 18 19 20 Names of the tru$l8e5 for the charlty. If any. (for oxampl8, any custodian trust•e8) Name Datss acted rf not for whol• TAR March 2012
Namos and addres885 of advisers Ioptlonal inforniatl¢)n) of adviser Name Addres8 Name of chief executlve or naffles of senior slaff member5 (Optional inforrnation Section B Structure, governance and management D8scrbPtion of tho charity's trusts Constitution Type of goveming document the charity 1$ constiLrted ASslatIon Trustee SectiOn methods Elected by Annual General Committee Additional governanco issues Ioplional Inforniation) You may choo8• to include additimal information, wherè relevart about. Regulabj ty OFSTED Exb)ume Pre-school RP547616 policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider netsvork wth which the charity works", relationship with any relab partw; trustee5' consderation of major risks and the system arKI prccedures to manage them. As Fer the Charty's Decision that was rabfi&# at 2021 Annual Genefal Meeting, tt)e directs'on of travel from the previous Committee Memters was transfer all assets and funds associated wth the Charity to a Charitsble In¢orporateA Organisation with the aims and objectives to support Earw Years and uTrJer 5 Childcare Provision. During the interim it was agreed to work in partnership with Devon Hearfand Earty Years CIO to act as the vehicle to tske and make payrnents on behatf of Exbourne F-School due to the Banking MarKlate issues wrth Nalwest and Previous Committ& memlHs. Section C Objectives and activities SESSION DAY CARE FOR UNDER 5'S Summary of th• objects ofthe charity sot out in Its govorning docUMt TAR MaKa 2012
roviwon ar ears hildcare for nder 5s, ayin operation conducted at Exbourne Methcdist Church Rooms. erm Time Summary of the maln activlties undertakèn for tho public benefit In relation to these obiacts (include within section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefft) Addltlonal details of obiectlves and activlties (Optional Infornmtlon) You may choose to include furtFEr statements, where rdevant, about. policy on grantmakirvJ', policy proJramme relat&J investrnent., contribution made by volunteers. TAR March 2012
Section D Achievements and performance Recruitment of new Cornmrtl Members remains challenging, the thr Commrttee members are continuing on this Committee but are tyiry to firKI nw Committee Members. Summary of the main achievements of the charty during the year SeptemLEr 2021 &qw us say go)d bye to early Years praclitioner Leah, stnce her departure recruitment resource issues, due to tying to find staff local to the Setting, Exbourre Pre-school advertised for an Apprentice to join the Workforce. The Committee felt less pressu from COVKI related matters, investrnents have en made in Uating preschool Webte www.exbourne reschool.or aThJ strong promotion on the Exboume Pre- School Social Media Exboume Pre-schoo1 Inspected by OFSTED -29 Septemter 2021 Quality of Educats'on.. GOOD Behaviour and Attitudes". GOOD Personal Developm GOOD Leadership & Management. GOOD 'The Arraroements for Safeguarding are effective. Areas for im ovement. Further develop opportunities for children to share books and stories with adults. Develop partnerships with parents even further to support children in making healthy choices. Taw Tots registrab'on confimied by OFSTED on 26 Octotrr 2021. Exlx)ume Pre- School urKlertook Annual General Meeting in November 2021- at this meets'rKJ the committee highlight&J a number of investments including: Investment and time Into www.exb Media OFSTED GOOD ratin8 for Exbourne Pre-school Introduction of Online Communication tool - Famly Early Years provlsion in the area 3 -4 year olds at Exbourne Pre-Sch¢)ol o Family Outreach: Stsy and Play sessions at North Tawton 0-2 years provision proposed at TawTots from January 2022. Resignation of Jackie Keegan at this meeting, urne reschool.or & Social At this AGM the Commlttee also made the fotlowing SFecific propjsals, which were unanimously agreed by all in attendance: l. It is proposed that the Charity changes its legal structure to become a Charitable Incorporated Organlsation {CIO) in order to offer 8reater protection from liability for its members and trustees and enhance the agilityto make decision for Early Years provision in our area. a. Chan in toaCIO That the members hereby resolve that it is in the interests of the Charity to transfer from an unincorporated ass¢xrtiation (existing Charity) to the charitable incorporated organisab'¢)n (CIO) to be called: Devon Heartlands Earty Years. b. Chari Commlsslon Foundatlon Model CIO Constltutlon Marth 2012 TAR
Section D Achievements and performance That the Model CIO Constitution for Devon Heartlands Early Years was circulated atthe AGM and available for members to be assured. ointment of Trustees That. those persons who are currently tru5tee5 of the Chairty be appointed to become the first trustees of the charitable incorporated organisation. d. Dlssolve the Chari and Transfer assets to the CIO That, upon the registration of the Charitable Incorporated organisation with OFSTEO. the Trustees are hereby authorised and directed to dissolve the Charity and transfer the entlre undertaking of the Charity into a ringfenced part of the Charitable Incorporated or8anisation. Christrnas 2021 saw ts Charity provida a Chrsstin8s backdrop for families to take some pictures for trEir family photo's we saw this as a chance to have a cost effective Christrnas pic for families, who can't afford professi¢)nally taken ptth. Taw Tots childcare opened in North Tawton from 5th January 2022 for children 1>2. Sessior)s provided from 7.45am to 5.30pm available 50 w88ks of the year. Spring term 2022 We had a great World Book day (March 2022} wrth 7 littie people dressing as characters from their favourite books. Baking pancakes on Shrove Tuesday. A visit from some Spring Lambs brought in by one of our staff member's parents. Easter 2022 saw ts reorganisa11( of resources at the Pre-school Setting, with a an to intrc4Juce more of the curiosty approach into tt Pr&SchocA. Preparation underway to investigate and survey local demand for 0-2 years provi%on in and arouThJ the North Tawton l Exbt)ume I Okehampton corridor. The Committee took the decision to appty to OFSTED to operate a O-2 provision at North Tawton Community Centre, called Taw Tots. In April 2022 the Nats'onal LIV Vvage rose 6.6% to £9.50 per hour. The Committee agreed to move houdy rates of wages up 6.6 across all roles. Section E TAR Financial review March 2012
uetot rural nature o this sma substantial reserve being built. Should reserves increase, tfrese furKls wcAJld be used in invest'ng in new equitKnent at the Pre-school. -scale operatK)ns, Ihere Is no Brief statement of the charlty's policy on reserves Details of any funds matsrlally in def1t The operation is borderline with regards to profitability, the Charity balances of its reserves and cash at back to Contsnue to provKle this valuable service to Early Years arKI UrKler 5 Service Provision. Further flnanclal revlew detslls (Optional informatlon) ncorne comes rom a mixture o TaxFree Childcare. l exFenditure is focussed on providirKJ Early Years Service Provision f( under 5s. Majorty of expenditure goes on payroll and associated costs. and provi%on of services and items to corKluct Pre-schocl actrviti'es at EXurre Methodist Church, Exboume. You may choose to include additional information, where relevant about.. the charity's principal sources of fuThJs (includirKJ any fundraigngl.. how exFeThJiture has supported the key objectives of the charity., invesbnent policy and obJ"ectives includiJ ary ethical investment policy adopted. arent contributions direct or via Dialogue with Natwest Bank to urthte the Banking Mandate remained challenging, In light of the approval given at 2021 AGM - Devon HearandS is the vehicle that Exboure Pre-schwl will be transferrirg into, and Devon HeartlaTrJs will be supportiro this tranton by aSS"n9 in delivering partrership activities including banking transactions due to slowness of Banking MarKJate making access to furKls unable to conduct financial business, due to no online banking and only way to make payment on the Exboume Pre-sch1 Bank Account via che Section F Other optional information Section G Declaration The trustees deelare that thoy have apprOd tho trustees. report abov•. Signed on behalf of the chari rus Slgnatu (8) Full namo(8) Posltion lag Secretary. Chair, ?tc) PLfyI kAUhw 27 A ts202< TAR Marth 2012
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