Trustees. Annual Report for the period
Period stsrt data
Period end date
Day
aAonth
usl
Yea.,
Year
From
Section A
Reference and administration details
Charity name
Exbourne Pre-school Cornmittee
Other namès charlty Is known by
Exboume Preschool
Reglstered charlty number Irf any)
1025126
Charlty's principal address
Exboume Methodist Church
Fore Street
Exboume
Postcode
EX20 2TJ
Names of the ¢harlty tru8te88 who manago the charlty
at•• a¢t•d If rrt>tfor whol•
ear
name
Off*•111 aryi
Chaiman
Secretary
Treasurer
N•m& of wr¥on lor booSfl entitl•d
toa
Thomas PolarKI
Kelty Vallance
Peter Vallance
Jane Ruston
Jackie Kegan
November 2022
10
12
13
14
15
16
17
18
19
20
Names of the tru$l8e5 for the charlty. If any. (for oxampl8, any custodian trust•e8)
Name
Datss acted rf not for whol•
TAR
March 2012

Namos and addres885 of advisers Ioptlonal inforniatl¢)n)
of adviser
Name
Addres8
Name of chief executlve or naffles of senior slaff member5 (Optional inforrnation
Section B
Structure, governance and management
D8scrbPtion of tho charity's trusts
Constitution
Type of goveming document
the charity 1$ constiLrted
ASs￿latIon
Trustee Se￿ctiOn methods
Elected by Annual General Committee
Additional governanco issues Ioplional Inforniation)
You may choo8• to include
additimal information, wherè
relevart about.
Regulabj ty OFSTED
Exb)ume Pre-school RP547616
policies and procedures
adopted for the induction and
training of trustees;
the charity's organisational
structure and any wider
netsvork wth which the charity
works",
relationship with any relab
partw;
trustee5' consderation of
major risks and the system
arKI prccedures to manage
them.
As Fer the Charty's Decision that was rabfi&# at 2021 Annual Genefal
Meeting, tt)e directs'on of travel from the previous Committee Memters
was transfer all assets and funds associated wth the Charity to a
Charitsble In¢orporateA Organisation with the aims and objectives to
support Earw Years and uTrJer 5 Childcare Provision. During the interim it
was agreed to work in partnership with Devon Hearfand Earty Years CIO
to act as the vehicle to tske and make payrnents on behatf of Exbourne
F￿-School due to the Banking MarKlate issues wrth Nalwest and
Previous Committ& memlHs.
Section C
Objectives and activities
SESSION DAY CARE FOR UNDER 5'S
Summary of th• objects ofthe
charity sot out in Its
govorning docUM￿t
TAR
MaKa 2012

roviwon
ar
ears
hildcare for
nder 5s,
ayin
operation conducted at Exbourne Methcdist Church Rooms.
erm Time
Summary of the maln
activlties undertakèn for tho
public benefit In relation to
these obiacts (include within
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefft)
Addltlonal details of obiectlves and activlties (Optional Infornmtlon)
You may choose to include
furtFEr statements, where
rdevant, about.
policy on grantmakirvJ',
policy proJramme relat&J
investrnent.,
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Recruitment of new Cornmrtl￿ Members remains challenging, the thr*
Commrttee members are continuing on this Committee but are tyiry to
firKI nw Committee Members.
Summary of the main
achievements of the charty
during the year
SeptemLEr 2021 &qw us say go)d bye to early Years praclitioner Leah,
stnce her departure recruitment resource issues, due to tying to find
staff local to the Setting, Exbourre Pre-school advertised for an
Apprentice to join the Workforce.
The Committee felt less pressu￿ from COVKI related matters,
investrnents have ￿en made in U￿ating preschool Web￿te
www.exbourne
reschool.or
aThJ strong promotion on the Exboume Pre-
School Social Media
Exboume Pre-schoo1 Inspected by OFSTED -29 Septemter 2021
Quality of Educats'on.. GOOD
Behaviour and Attitudes". GOOD
Personal Developm￿ GOOD
Leadership & Management. GOOD
'The Arraroements for Safeguarding are effective.
Areas for im
ovement.
Further develop opportunities for children to share books and
stories with adults.
Develop partnerships with parents even further to support
children in making healthy choices.
Taw Tots registrab'on confimied by OFSTED on 26 Octotr*r 2021.
Exlx)ume Pre- School urKlertook Annual General Meeting in November
2021- at this meets'rKJ the committee highlight&J a number of
investments including:
Investment and time Into www.exb
Media
OFSTED GOOD ratin8 for Exbourne Pre-school
Introduction of Online Communication tool - Famly
Early Years provlsion in the area
3 -4 year olds at Exbourne Pre-Sch¢)ol
o Family Outreach: Stsy and Play sessions at North Tawton
0-2 years provision proposed at TawTots from January
2022.
Resignation of Jackie Keegan at this meeting,
urne
reschool.or
& Social
At this AGM the Commlttee also made the fotlowing SFecific propjsals,
which were unanimously agreed by all in attendance:
l. It is proposed that the Charity changes its legal structure to
become a Charitable Incorporated Organlsation {CIO) in order to
offer 8reater protection from liability for its members and
trustees and enhance the agilityto make decision for Early Years
provision in our area.
a. Chan
in
toaCIO
That the members hereby resolve that it is in the interests
of the Charity to transfer from an unincorporated
ass¢xrtiation (existing Charity) to the charitable
incorporated organisab'¢)n (CIO) to be called: Devon
Heartlands Earty Years.
b. Chari
Commlsslon Foundatlon Model CIO Constltutlon
Marth 2012
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Section D
Achievements and performance
That the Model CIO Constitution for Devon Heartlands
Early Years was circulated atthe AGM and available for
members to be assured.
ointment of Trustees
That. those persons who are currently tru5tee5 of the
Chairty be appointed to become the first trustees of the
charitable incorporated organisation.
d. Dlssolve the Chari
and Transfer assets to the CIO
That, upon the registration of the Charitable Incorporated
organisation with OFSTEO. the Trustees are hereby
authorised and directed to dissolve the Charity and
transfer the entlre undertaking of the Charity into a
ringfenced part of the Charitable Incorporated
or8anisation.
Christrnas 2021 saw ts Charity provida a Chrsstin8s backdrop for
families to take some pictures for trEir family photo's we saw this as a
chance to have a cost effective Christrnas pic for families, who can't
afford professi¢)nally taken ptth.
Taw Tots childcare opened in North Tawton from 5th January 2022 for
children 1>2. Sessior)s provided from 7.45am to 5.30pm available 50
w88ks of the year.
Spring term 2022 We had a great World Book day (March 2022} wrth 7
littie people dressing as characters from their favourite books. Baking
pancakes on Shrove Tuesday. A visit from some Spring Lambs brought
in by one of our staff member's parents.
Easter 2022 saw ts reorganisa11(￿ of resources at the Pre-school
Setting, with a ￿an to intrc4Juce more of the curiosty approach into tt
Pr&SchocA.
Preparation underway to investigate and survey local demand for 0-2
years provi%on in and arouThJ the North Tawton l Exbt)ume I
Okehampton corridor. The Committee took the decision to appty to
OFSTED to operate a O-2 provision at North Tawton Community Centre,
called Taw Tots.
In April 2022 the Nats'onal LIV￿￿ Vvage rose 6.6% to £9.50 per hour. The
Committee agreed to move houdy rates of wages up 6.6 across all roles.
Section E
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Financial review
March 2012

uetot
rural nature o
this sma
substantial reserve being built.
Should reserves increase, tfrese furKls wcAJld be used in invest'ng in new
equitKnent at the Pre-school.
-scale operatK)ns, Ihere Is no
Brief statement of the
charlty's policy on reserves
Details of any funds matsrlally
in def￿1t
The operation is borderline with regards to profitability, the Charity
balances of its reserves and cash at back to Contsnue to provKle this
valuable service to Early Years arKI UrKler 5 Service Provision.
Further flnanclal revlew detslls (Optional informatlon)
ncorne comes
rom a mixture o
TaxFree Childcare.
l exFenditure is focussed on providirKJ Early Years Service Provision f(
under 5s. Majorty of expenditure goes on payroll and associated costs.
and provi%on of services and items to corKluct Pre-schocl actrviti'es at
EX￿urre Methodist Church, Exboume.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of fuThJs (includirKJ
any fundraigngl..
how exFeThJiture has
supported the key objectives
of the charity.,
invesbnent policy and
obJ"ectives includi￿J ary
ethical investment policy
adopted.
arent contributions direct or via
Dialogue with Natwest Bank to urthte the Banking Mandate remained
challenging,
In light of the approval given at 2021 AGM - Devon Hear￿andS is the
vehicle that Exboure Pre-schwl will be transferrirg into, and Devon
HeartlaTrJs will be supportiro this tran￿ton by aS￿S￿"n9 in delivering
partrership activities including banking transactions due to slowness of
Banking MarKJate making access to furKls unable to conduct financial
business, due to no online banking and only way to make payment on the
Exboume Pre-sch￿1 Bank Account via che
Section F
Other optional information
Section G
Declaration
The trustees deelare that thoy have apprO￿d tho trustees. report abov•.
Signed on behalf of the chari
rus
Slgnatu
(8)
Full namo(8)
Posltion lag Secretary. Chair,
?tc)
PLfyI kAUhw
27 A ts202<
TAR
Marth 2012

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