ROTARY CLUB OF DERBY CHARITABLE TRUST
Minutes of the Annual Meeting of the Trustees held at 6.30 pm on 25[th] February 2026 by Zoom
Present: All Current Trustees: Edward Marshall Angus Currie (Chair) Andrew Plant Kay Brookes
1. Minutes of the Trustees’ Annual Meeting of 17[th] February 2025
Approved.
2. Review of Trust Declarations
The meeting reviewed the Declarations of Trust dated 13[th] August 1973 and 31[st] October 1983, and the Supplement to the latter dated November 2018. It was agreed that these should continue to be the relevant operational documents.
3. Modus operandi as between Club and Charitable Trust dated 23[rd] November 2018
This document had been agreed at the meeting of Trustees on 28[th] November 2018 in response to new Charity Commission requirements. Effectively, insofar as charitable donations are concerned, this requires that:
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Service teams, having agreed an amount and a recipient for a donation, will recommend to the Club Council that the donation be made.
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Club Council will consider and, if agreed, direct that the Treasurer make the donation from the club’s Charity account.
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These actions be recorded in the minutes of the respective meetings.
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The Trustees of the Charitable Trust should then agree at their annual meeting to accept all such recommendations made to them by the Club.
It was agreed that this will continue to apply.
4. Approval by the Trustees of Charitable Donations recommended by the Club in year 2024/2025
Accepted as per bullet point four above.
5. Update of the schedule of Trustees
At the annual Trustees’ meeting of 22[nd] November 2022, a discussion took place concerning the confusion caused by the previous practice of changing the Trustees each Rotary year to reflect changes in Club Officers. This also creates difficulty with the Bank for Trustee signatories as the system to do this with its additional security has become complicated. At that meeting it was agreed that Charitable Trust Trustees be appointed and remain in post for an unspecified period to avoid the complications of repeated changes. This was reconfirmed at the last Trustees’ meeting of 12[th] February 2024.
It was therefore reconfirmed that until further notice the Trustees remain as Edward Marshall, Andrew Plant, Kay Brookes and Angus Currie, who all agreed to continue in office.
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6. Club Charity Account cheque signatories
It was agreed that until further notice the signatories remain as Kay Brookes, Tim Wherly and Angus Currie.
7. Charity Commission Annual Return
The deadline for this is 10 months after the end of the accounting year concerned, ie. 30[th] April 2026. There are some final actions to complete on the independent review of the accounts, following which Angus Currie will file the 2025 return in good time.
8. Date of next Trustees’ meeting
To be arranged following the Club’s next Special General Meeting (date to be confirmed, usually the third Monday in November).
Angus Currie, Charitable Trust and Club Secretary
25[th] February 2026
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Rotary Club of Derby
Charitable Trust Accounts
Year Ended 30 June 2025
Rotary Club of Derby
Charitable Trust Accounts
Balance Sheet as at 30 June 2025
| Reserve balances at 30 June 2024 Add: Surplus of income over expenditure for the year Balance per bank at 30 June 2025 |
Community and Vocational £ 4,773.85 (3,323.39) 1,450.46 |
International £ 3,100.48 (2,467.14) 633.34 |
Satellite £ 971.83 1,056.45 2,028.28 |
Foundation £ 1,222.00 (1,052.00) 170.00 |
End Polio Now £ 2,401.17 (2,371.17) 30.00 |
Rotaract £ 96.90 96.90 |
Unrestricted funds £ 3,372.05 1,035.96 4,408.01 |
Total £ 15,938.28 (7,121.29) |
|---|---|---|---|---|---|---|---|---|
| 8,816.99 | ||||||||
| 8,816.99 |
I have examined the attached accounts and confirm they are in accordance with the records, vouchers and explanations that I have been given.
Signed: K Brookes FCCA
Date: 09/03/2026
Rotary Club of Derby Charitable Trust Accounts Income and Expenditure for the year to 30 June 2025
| Income Income from fundraising events Foundation subscriptions received in year Memorial donations Donations Grants received Joint project received from other clubss Movement between funds Expenditure Charitable donations Fundraising event costs Surplus/(Deficit) of Income over expenditure |
Community and Vocational £ 2,868.43 1,790.00 1,000.00 5,658.43 6,900.00 2,081.82 8,981.82 (3,323.39) |
International £ 2,211.75 1,615.11 1,275.00 1,500.00 1,000.00 7,601.86 9,370.00 699.00 10,069.00 (2,467.14) |
Satellite £ 884.06 750.00 1,634.06 250.00 327.61 577.61 1,056.45 |
Foundation £ 1,085.00 1,085.00 2,137.00 2,137.00 (1,052.00) |
End Polio Now £ 270.00 270.00 2,641.17 2,641.17 (2,371.17) |
Rotaract £ 0.00 0.00 0.00 |
Unrestricted Fund £ 15,229.55 (2,750.00) 12,479.55 2,250.00 9,193.59 11,443.59 1,035.96 |
Total £ 21,193.79 1,085.00 1,615.11 270.00 3,065.00 1,500.00 |
|---|---|---|---|---|---|---|---|---|
| 28,728.90 | ||||||||
| 23,548.17 12,302.02 |
||||||||
| 35,850.19 | ||||||||
| (7,121.29) |
| Rotary Club of Derby Community and Vocational Account Year ended 30 June 2025 Balance at 1 July 2024 Income Christmas sleigh fundraising Tea party grants Transfer from Unrestricted for charitable donations Expenses Charitable donations: RIBI re Xmas boxes for kids Brill Associates CIC Transplant games Amelia Woodward Tanzania Derbyshire Blood Bikes Safe and Sound Costs: Tea party expenses Repayment of grant funding Toc-H expenses Sleigh expenses Balance at 30 June 2025 |
£ 250.00 300.00 150.00 100.00 100.00 6,000.00 1,218.98 571.02 237.82 54.00 |
£ 2,868.43 1,790.00 6,900.00 2,081.82 |
£ 4,773.85 4,658.43 1,000.00 (8,981.82) |
|---|---|---|---|
| 1,450.46 |
Rotary Club of Derby International Account Year ended 30 June 2025
| Balance at 1 July 2024 Income Quiz events Wine Bluff event Matlock Voices Memorial donations John Lound Joint project Chesterfield/Scarsdale District grant Transfer from Unrestricted for charitable donations Expenses Charitable donations: Village by Village projects Busoga Trust Aquabox Shelter box Team4U Costs: Wine Bluff event Balance at 30 June 2025 |
£ 6,785.00 300.00 750.00 750.00 785.00 |
£ 881.00 866.00 464.75 1,615.11 1,500.00 1,275.00 9,370.00 |
£ 3,100.48 6,601.86 1,000.00 (9,370.00) (699.00) |
|---|---|---|---|
| 633.34 |
| Rotary Club of Derby Satellite Account Year ended 30 June 2025 £ Balance at 1 July 2024 Income Murder Mystery Evening Transfer from Unrestricted for charitable donations Expenses Charitable donations: The Liver Lantern Project Event costs: Murder mystery Balance at 30 June 2025 |
£ 971.83 884.06 750.00 (250.00) (327.61) |
|---|---|
| 2,028.28 |
| Rotary Club of Derby Unrestricted funds movements Year ended 30 June 2025 Balance at 1 July 2024 Income Christmas tree sales and prize draw Expenses Transfer of to other funds for donations Charitable donations: Toc-H Remap Derby Cancer research Derby & Burton Hospitals Trust Event costs: Christmas tree and prize draw expenses Balance at 30 June 2025 |
£ £ 300.00 100.00 100.00 1,750.00 2,250.00 9,193.59 |
£ 3,372.05 15,229.55 (2,750.00) (11,443.59) |
|---|---|---|
| 4,408.01 |
Rotary Club of Derby Charitable Trust
Examiner’s Report for Accounts for Year Ending 30 June 2025
The examiner’s report of Kay Brookes FCCA is embedded within the Accounts.