**ROTARY CLUB OF DERBY CHARITABLE TRUST** ## **Minutes of the Annual Meeting of the Trustees held at 6.30 pm on 25[th] February 2026 by Zoom** **Present:** All Current Trustees: Edward Marshall Angus Currie (Chair) Andrew Plant Kay Brookes ## **1. Minutes of the Trustees’ Annual Meeting of 17[th] February 2025** Approved. ## **2. Review of Trust Declarations** The meeting reviewed the Declarations of Trust dated 13[th] August 1973 and 31[st] October 1983, and the Supplement to the latter dated November 2018. It was agreed that these should continue to be the relevant operational documents. ## **3.** _**Modus operandi**_ **as between Club and Charitable Trust dated 23[rd] November 2018** This document had been agreed at the meeting of Trustees on 28[th] November 2018 in response to new Charity Commission requirements. Effectively, insofar as charitable donations are concerned, this requires that: - Service teams, having agreed an amount and a recipient for a donation, will _recommend_ to the Club Council that the donation be made. - Club Council will consider and, if agreed, _direct_ that the Treasurer make the donation from the club’s Charity account. - These actions be recorded in the minutes of the respective meetings. - The Trustees of the Charitable Trust should then _agree_ at their annual meeting to accept all such recommendations made to them by the Club. It was agreed that this will continue to apply. ## **4. Approval by the Trustees of Charitable Donations recommended by the Club in year 2024/2025** Accepted as per bullet point four above. ## **5. Update of the schedule of Trustees** At the annual Trustees’ meeting of 22[nd] November 2022, a discussion took place concerning the confusion caused by the previous practice of changing the Trustees each Rotary year to reflect changes in Club Officers. This also creates difficulty with the Bank for Trustee signatories as the system to do this with its additional security has become complicated. At that meeting it was agreed that Charitable Trust Trustees be appointed and remain in post for an unspecified period to avoid the complications of repeated changes. This was reconfirmed at the last Trustees’ meeting of 12[th] February 2024. It was therefore reconfirmed that until further notice the Trustees remain as Edward Marshall, Andrew Plant, Kay Brookes and Angus Currie, who all agreed to continue in office. 1 ## **6. Club Charity Account cheque signatories** It was agreed that until further notice the signatories remain as Kay Brookes, Tim Wherly and Angus Currie. ## **7. Charity Commission Annual Return** The deadline for this is 10 months after the end of the accounting year concerned, ie. 30[th] April 2026. There are some final actions to complete on the independent review of the accounts, following which Angus Currie will file the 2025 return in good time. ## **8. Date of next Trustees’ meeting** To be arranged following the Club’s next Special General Meeting (date to be confirmed, usually the third Monday in November). Angus Currie, Charitable Trust and Club Secretary 25[th] February 2026 2 ## **Rotary Club of Derby** ## **Charitable Trust Accounts** **Year Ended 30 June 2025** ## Rotary Club of Derby ## Charitable Trust Accounts ## Balance Sheet as at 30 June 2025 |Reserve balances at 30 June 2024
Add: Surplus of income over expenditure for the year
Balance per bank at 30 June 2025|Community
and
Vocational
£
4,773.85
(3,323.39)
1,450.46|International
£
3,100.48
(2,467.14)
633.34|Satellite
£
971.83
1,056.45
2,028.28|Foundation
£
1,222.00
(1,052.00)
170.00|End Polio
Now
£
2,401.17
(2,371.17)
30.00|Rotaract
£
96.90
96.90|Unrestricted
funds
£
3,372.05
1,035.96
4,408.01|Total
£
15,938.28
(7,121.29)| |---|---|---|---|---|---|---|---|---| |||||||||8,816.99| |||||||||8,816.99| I have examined the attached accounts and confirm they are in accordance with the records, vouchers and explanations that I have been given. Signed: _K Brookes FCCA_ Date: _09/03/2026_ ## **Rotary Club of Derby Charitable Trust Accounts Income and Expenditure for the year to 30 June 2025** |**Income**
Income from fundraising events
Foundation subscriptions received in year
Memorial donations
Donations
Grants received
Joint project received from other clubss
Movement between funds
**Expenditure**
Charitable donations
Fundraising event costs
Surplus/(Deficit) of Income over expenditure|Community
and
Vocational
£
2,868.43
1,790.00
1,000.00
5,658.43
6,900.00
2,081.82
8,981.82
(3,323.39)|International
£
2,211.75
1,615.11
1,275.00
1,500.00
1,000.00
7,601.86
9,370.00
699.00
10,069.00
(2,467.14)|Satellite
£
884.06
750.00
1,634.06
250.00
327.61
577.61
1,056.45|Foundation
£
1,085.00
1,085.00
2,137.00
2,137.00
(1,052.00)|End Polio
Now
£
270.00
270.00
2,641.17
2,641.17
(2,371.17)|Rotaract
£
0.00
0.00
0.00|Unrestricted
Fund
£
15,229.55
(2,750.00)
12,479.55
2,250.00
9,193.59
11,443.59
1,035.96|Total
£
21,193.79
1,085.00
1,615.11
270.00
3,065.00
1,500.00| |---|---|---|---|---|---|---|---|---| |||||||||28,728.90| |||||||||23,548.17
12,302.02| |||||||||35,850.19| |||||||||(7,121.29)| |**Rotary Club of Derby**
**Community and Vocational Account**
**Year ended 30 June 2025**
**Balance at 1 July 2024**
**Income**
Christmas sleigh fundraising
Tea party grants
Transfer from Unrestricted for charitable donations
**Expenses**
Charitable donations:
RIBI re Xmas boxes for kids
Brill Associates CIC
Transplant games
Amelia Woodward Tanzania
Derbyshire Blood Bikes
Safe and Sound
Costs:
Tea party expenses
Repayment of grant funding
Toc-H expenses
Sleigh expenses
**Balance at 30 June 2025**|£
250.00
300.00
150.00
100.00
100.00
6,000.00
1,218.98
571.02
237.82
54.00|£
2,868.43
1,790.00
6,900.00
2,081.82|£
4,773.85
4,658.43
1,000.00
(8,981.82)| |---|---|---|---| ||||1,450.46| **Rotary Club of Derby International Account Year ended 30 June 2025** |**Balance at 1 July 2024**
**Income**
Quiz events
Wine Bluff event
Matlock Voices
Memorial donations John Lound
Joint project Chesterfield/Scarsdale
District grant
Transfer from Unrestricted for charitable donations
**Expenses**
Charitable donations:
Village by Village projects
Busoga Trust
Aquabox
Shelter box
Team4U
Costs:
Wine Bluff event
**Balance at 30 June 2025**|£
6,785.00
300.00
750.00
750.00
785.00|£
881.00
866.00
464.75
1,615.11
1,500.00
1,275.00
9,370.00|£
3,100.48
6,601.86
1,000.00
(9,370.00)
(699.00)| |---|---|---|---| ||||633.34| |**Rotary Club of Derby**
**Satellite Account**
**Year ended 30 June 2025**
£
**Balance at 1 July 2024**
**Income**
Murder Mystery Evening
Transfer from Unrestricted for charitable donations
**Expenses**
Charitable donations:
The Liver Lantern Project
Event costs:
Murder mystery
**Balance at 30 June 2025**|£
971.83
884.06
750.00
(250.00)
(327.61)| |---|---| ||2,028.28| |**Rotary Club of Derby**
**Unrestricted funds movements**
**Year ended 30 June 2025**
**Balance at 1 July 2024**
**Income**
Christmas tree sales and prize draw
**Expenses**
Transfer of to other funds for donations
Charitable donations:
Toc-H
Remap Derby
Cancer research
Derby & Burton Hospitals Trust
Event costs:
Christmas tree and prize draw expenses
**Balance at 30 June 2025**|£
£
300.00
100.00
100.00
1,750.00
2,250.00
9,193.59|£
3,372.05
15,229.55
(2,750.00)
(11,443.59)| |---|---|---| |||4,408.01| Rotary Club of Derby Charitable Trust Examiner’s Report for Accounts for Year Ending 30 June 2025 The examiner’s report of Kay Brookes FCCA is embedded within the Accounts.