Trustees’ Annual Report for the period
From 1 April 2024 to 31 March 2025
Charity name: Fowlmere Playgroup
Charity registration number: 1024798
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the playgroup are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by offering appropriate play, education and care facilities and adhering to the aims and objectives of the Pre-School Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fowlmere Playgroup is a small, friendly, parent- managed setting providing a happy, stimulating and supportive environment for pre-school children (two years and upwards) within the framework of the Early Years Foundation Stage Curriculum where each child can have the opportunity to develop fully in every aspect of their development. The playgroup serves Fowlmere and the surrounding villages. The Playgroup employs three part-time members of staff during term time to provide sessions on weekdays. The Friday session is for children starting school in the following September to prepare them for the transition. Fowlmere Playgroup is open to all children within the age range, regardless of colour, ethnicity, religion, social background or disability. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In managing the playgroup, the trustees have kept in mind the Charity Commission's guidance on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Para 1.38 | ||
| Policy on grant making | ||
| Para 1.38 | ||
| Policy on social investment |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | A substantial contribution is made by the trustees' management committee. In addition, without the continual fundraising efforts of the trustees the playgroup would not continue to operate. The input of the Playgroup Leader and staff outside their paid hours is also key. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Fowlmere Playgroup successfully ran supervised sessions for children aged from two years to school age, during school hours. Our staff work tirelessly to look after the children and give them the best possible childcare and learning experience, so that they feel safe, happy and nurtured, and thrive as preschoolers. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |||
| Performance of fundraising activities against objectives set |
Para 1.41 | |||
| Investment performance against objectives |
Para 1.41 | |||
| Other | ||||
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The focus this year has been on growing our financial reserves. As our future at our home within the URC chapel is still uncertain Our biannual thrift sales rose fantastic amounts in addition to successfully running several other fundraising events (stall at village fete & raffle- to name a few). With prizes generously donated by community businesses or parents of children at the playgroup Our profit has helped to increase some of the reserves lost in recent years and improved our financial stability going forward. We need to raise our reserves to ensure we have funds to cover all expenses in the event of a future closure and to cover multiple staff absence/ maternity leave. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The playgroup aims to maintain a reserve fund to cover three months’ operational costs. This will allow us to meet staff notice and redundancy costs if required and to act as a buffer to fluctuations in income due to unexpected decreases in child numbers. We need to aim to raise these reserves slightly to ensure we can fully cover any closure costs along with funds to pay staff maternity and/or sickness. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Playgroup has faced uncertainty after the URC building was closed as a place of worship. Work is ongoing with the local Parish Council who are hoping to purchase the building which would allow playgroup to continue to rent the space. The playgroup committee of trustees have explored all other possible premises locally but unfortunately nothing has been found which is suitable and affordable for the charity to rent. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal source of funds is fees paid and funding awarded by Cambridgeshire County Council for children attending the setting. These are in many cases covered by early years government funding. Fowlmere playgroup also run a thrift sale twice a year and a raffle at least once a year to raise further funds. |
| Investment policy and |
| objectives including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Pre-school Learning Alliance Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected by members at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |||
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |||
| Relationship with any related parties |
Para 1.51 | |||
| Other | ||||
Reference and Administrative details
| Charity name | Fowlmere Playgroup |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1024798 |
| Charity’s principal address | Fowlmere URC Chapel Hall Chapel Lane Fowlmere SG8 7SA |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Sarah Smith-Jones | Chair | From January 2024 | Members of the charity |
| Rebecca Christie | Treasurer | From July 2024 | Members of the charity |
| Laura Flitton | Secretary | From April 2024 | Members of the charity |
| Rebecca Wright | From October 2024 | Members of the charity | |
| Morgan Want | From April 2024 | Members of the charity | |
| Lucy Burton | From September 2024 | Members for the charity | |
| Evgenia Ntati | From September 2024 | Members for the charity | |
– Corporate trustees names of the directors at the date the report was approved
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Jasmine Redrup (Manager)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
O 2. Chasne
AA
Full name(s) Rebecca Christie
Sarah Smith-Jones
Position (eg Secretary,
Chair, etc) Chair Treasurer
Date 12/10/2025 12/10/2025
ee ee
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| ; PrintName |
Date of appnctcl |
|---|---|
| Kayleigh Holwell | 12/11/2024 |
| Kate Parker | 12/11/2024 |
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|||||||||
|---|---|---|---|---|---|---|---|
|FOWLMERE PLAYGROUP|1024798|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01/04/2024|31/03/2025|
|=|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|FEES|13,385|-|-|13,385|19,682|
|FUNDING CAMBS CC|52,612|-|-|52,612|32,343|
|FUNDRAISING|8,522|-|-|8,522|5,177|
|SUNDRY INCOME|100|-|-|100|3|
|DONATIONS|5,026|-|-|5,026|3,045|
|-|-|-|-|-|
|79,645|-|-|79,645|60,250|
|Sub total|(Gross income for AR)|
|== ==>=|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|Sub total|-|-|-|-|-|
|Total receipts|79,645|-|-|79,645|60,250|
|A3 Payments|
|DIRECT WAGES|44,142|-|-|44,142|38,799|
|DIRECT EXPENSES|-|-|-|-|-|
|ADVERTISING & MARKETING|230|-|-|230|24|
|ACCOUNTANCY FEES|1,916|-|-|1,916|2,070|
|CLEANING & LAUNDRY|131|-|-|131|208|
|EQUIPMENT|253|-|-|253|124|
|GAMES, BOOKS & TOYS|407|-|-|407|874|
|GENERAL EXPENSES|33|-|-|33|99|
|GIFTS|223|-|-|223|263|
|INSURANCE|754|-|-|754|720|
|OUTINGS/PARTIES|1,004|-|-|1,004|-|
|PENSION COSTS|101|-|-|101|521|
|POSTAGE, FREIGHT & COURIER|748|-|-|748|-|
|PRINTING & STATIONERY|4|-|-|4|93|
|RECRUITMENT|267|-|-|267|-|
|REFRESHMENTS|277|-|-|277|289|
|RENT|8,074|-|-|8,074|8,332|
|REPAIRS & MAINTENANCE|35|-|-|35|518|
|STAFF TRAINING|78|-|-|78|311|
|SUBSCRIPTIONS|271|-|-|271|207|
|ICO|47|-|-|47|35|
|OFSTED|50|-|-|50|50|
|DBS|42|-|-|42|39|
|XERO|369|-|-|369|288|
|TELEPHONE & INTERNET|452|-|-|452|391|
|TRAVEL|45|-|-|45|26|
|NET ADJUSTMENT re b/fwds|(7)|-|-|(7)|-|
|-|-|-|-|-|
|Sub total|[ 59,946 ]|-|-|59,946|54,282|
|A4 Asset and investment|
|purchases, (see table)|
|EQUIPMENT|43|-|-|43|1,497|
|-|-|-|-|
|Sub total|43|-|-|43|1,497|
|—s==|Total payments|59,989|-|-|==|59,989|55,779|
|Net of receipts/(payments)|19,656|-|-|19,656|4,471|
|A5 Transfers between funds|-|-|-|-|-|
|A6 Cash funds last year end|15,724|-|-|15,724|11,253|
|Cash funds this year end|=====|35,380|-|-|35,380|15,724|
|CCXX R1 accounts (SS)|1|01/10/2025|
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) CASH ACCOUNT DEBTORS OTHERS - TOTAL CURRENT LIABILITIES Details CASH AT BANK Details COMPUTER EQUIPMENT COOKER OUTDOOR PLAY EQUIPMENT TROLLEY WITH TRAYS FOLDING TROLLEY SHREDDER TOTAL Details CREDITORS Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 426 - 33,563 1,928 - (536) - 35,380 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 323 100 640 336 99 43 1,540 - - Fund to which liability relates Amount due (optional) 536 - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
01/10/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of FOWLMERE PLAYGROUP On accounts for the year 31 MARCH 2025 Charity no 1024798 ended (if any) Set out on pages 1 & 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Date: 01/10/2025 Signed: Avy ~~_~~ Name: ~~Cn~~ Lisa King FCCA MAAT Relevant professional ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS qualification(s) or body (if any): Address: 8 THE HAMILTONS ~~Cn~~ NEWMARKET ~~|~~ CB8 0NF ~~Pe~~ Section B Disclosure ~~ee~~
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER