## **Trustees’ Annual Report for the period** ## **From 1 April 2024 to 31 March 2025** ## **Charity name: Fowlmere Playgroup** ## **Charity registration number: 1024798** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the playgroup are to enhance the
development and education of children under
statutory school age by encouraging parents to
understand and provide for the needs of their
children through community groups by offering
appropriate play, education and care facilities
and adhering to the aims and objectives of the
Pre-School Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Fowlmere Playgroup is a small, friendly, parent-
managed setting providing a happy, stimulating
and supportive environment for pre-school
children (two years and upwards) within the
framework of the Early Years Foundation Stage
Curriculum where each child can have the
opportunity to develop fully in every aspect of
their development. The playgroup serves
Fowlmere and the surrounding villages. The
Playgroup employs three part-time members of
staff during term time to provide sessions on
weekdays. The Friday session is for children
starting school in the following September to
prepare them for the transition. Fowlmere
Playgroup is open to all children within the age
range, regardless of colour, ethnicity, religion,
social background or disability.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In managing the playgroup, the trustees have
kept in mind the Charity Commission's
guidance on public benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||SORP reference| |---|---|---| |||| |||Para 1.38| |Policy on grant making||| |||| |||Para 1.38| |Policy on social investment||| |including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|A substantial contribution is made by the
trustees' management committee. In addition,
without the continual fundraising efforts of the
trustees the playgroup would not continue to
operate. The input of the Playgroup Leader and
staff outside their paid hours is also key.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Fowlmere Playgroup successfully ran
supervised sessions for children aged from two
years to school age, during school hours.
Our staff work tirelessly to look after the
children and give them the best possible
childcare and learning experience, so that they
feel safe, happy and nurtured, and thrive as
preschoolers.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||||| |---|---|---|---|---| ||Achievements against
objectives set|Para 1.41||| ||Performance of fundraising
activities against objectives
set|Para 1.41||| ||Investment performance
against objectives|Para 1.41||| ||Other|||| |||||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The focus this year has been on growing our
financial reserves. As our future at our home
within the URC chapel is still uncertain
Our biannual thrift sales rose fantastic amounts
in addition to successfully running several other
fundraising events (stall at village fete & raffle-
to name a few). With prizes generously donated
by community businesses or parents of children
at the playgroup
Our profit has helped to increase some of the
reserves lost in recent years and improved our
financial stability going forward.
We need to raise our reserves to ensure we
have funds to cover all expenses in the event of
a future closure and to cover multiple staff
absence/ maternity leave.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The playgroup aims to maintain a reserve fund
to cover three months’ operational costs. This
will allow us to meet staff notice and
redundancy costs if required and to act as a
buffer to fluctuations in income due to
unexpected decreases in child numbers. We
need to aim to raise these reserves slightly to
ensure we can fully cover any closure costs
along with funds to pay staff maternity and/or
sickness.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|Playgroup has faced uncertainty after the URC
building was closed as a place of worship.
Work is ongoing with the local Parish Council
who are hoping to purchase the building which
would allow playgroup to continue to rent the
space. The playgroup committee of trustees
have explored all other possible premises
locally but unfortunately nothing has been
found which is suitable and affordable for the
charity to rent.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal source of funds is fees
paid and funding awarded by Cambridgeshire
County Council for children attending the
setting. These are in many cases covered by
early years government funding. Fowlmere
playgroup also run a thrift sale twice a year and
a raffle at least once a year to raise further
funds.| |Investment policy and||| |objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre-school Learning Alliance Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees elected by members at AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||||| |---|---|---|---|---| ||Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||| ||The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||| ||Relationship with any
related parties|Para 1.51||| ||Other|||| |||||| **Reference and Administrative details** |Charity name|Fowlmere Playgroup| |---|---| |Other name the charity uses|| |Registered charity number|1024798| |Charity’s principal address|Fowlmere URC Chapel Hall
Chapel Lane
Fowlmere
SG8 7SA| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---| |Sarah Smith-Jones|Chair|From January 2024|Members of the charity| |Rebecca Christie|Treasurer|From July 2024|Members of the charity| |Laura Flitton|Secretary|From April 2024|Members of the charity| |Rebecca Wright||From October 2024|Members of the charity| |Morgan Want||From April 2024|Members of the charity| |Lucy Burton||From September 2024|Members for the charity| |Evgenia Ntati||From September 2024|Members for the charity| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Jasmine Redrup (Manager) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
O 2. Chasne
AA
Full name(s) Rebecca Christie
Sarah Smith-Jones
Position (eg Secretary,
Chair, etc) Chair Treasurer
Date 12/10/2025 12/10/2025
ee ee
**----- End of picture text -----**
|;
PrintName|Date of
appnctcl| |---|---| |Kayleigh Holwell|12/11/2024| |Kate Parker|12/11/2024| **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |FOWLMERE PLAYGROUP|1024798| |Receipts and payments accounts|CC16a| |For the period|Period start date|Period end date| |To| |from|01/04/2024|31/03/2025| |=| |Section A Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |FEES|13,385|-|-|13,385|19,682| |FUNDING CAMBS CC|52,612|-|-|52,612|32,343| |FUNDRAISING|8,522|-|-|8,522|5,177| |SUNDRY INCOME|100|-|-|100|3| |DONATIONS|5,026|-|-|5,026|3,045| |-|-|-|-|-| |79,645|-|-|79,645|60,250| |Sub total|(Gross income for AR)| |== ==>=| |A2 Asset and investment sales,| |(see table).| |-|-|-|-| |Sub total|-|-|-|-|-| |Total receipts|79,645|-|-|79,645|60,250| |A3 Payments| |DIRECT WAGES|44,142|-|-|44,142|38,799| |DIRECT EXPENSES|-|-|-|-|-| |ADVERTISING & MARKETING|230|-|-|230|24| |ACCOUNTANCY FEES|1,916|-|-|1,916|2,070| |CLEANING & LAUNDRY|131|-|-|131|208| |EQUIPMENT|253|-|-|253|124| |GAMES, BOOKS & TOYS|407|-|-|407|874| |GENERAL EXPENSES|33|-|-|33|99| |GIFTS|223|-|-|223|263| |INSURANCE|754|-|-|754|720| |OUTINGS/PARTIES|1,004|-|-|1,004|-| |PENSION COSTS|101|-|-|101|521| |POSTAGE, FREIGHT & COURIER|748|-|-|748|-| |PRINTING & STATIONERY|4|-|-|4|93| |RECRUITMENT|267|-|-|267|-| |REFRESHMENTS|277|-|-|277|289| |RENT|8,074|-|-|8,074|8,332| |REPAIRS & MAINTENANCE|35|-|-|35|518| |STAFF TRAINING|78|-|-|78|311| |SUBSCRIPTIONS|271|-|-|271|207| |ICO|47|-|-|47|35| |OFSTED|50|-|-|50|50| |DBS|42|-|-|42|39| |XERO|369|-|-|369|288| |TELEPHONE & INTERNET|452|-|-|452|391| |TRAVEL|45|-|-|45|26| |NET ADJUSTMENT re b/fwds|(7)|-|-|(7)|-| |-|-|-|-|-| |Sub total|[ 59,946 ]|-|-|59,946|54,282| |A4 Asset and investment| |purchases, (see table)| |EQUIPMENT|43|-|-|43|1,497| |-|-|-|-| |Sub total|43|-|-|43|1,497| |—s==|Total payments|59,989|-|-|==|59,989|55,779| |Net of receipts/(payments)|19,656|-|-|19,656|4,471| |A5 Transfers between funds|-|-|-|-|-| |A6 Cash funds last year end|15,724|-|-|15,724|11,253| |Cash funds this year end|=====|35,380|-|-|35,380|15,724| |CCXX R1 accounts (SS)|1|01/10/2025| **----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
CASH ACCOUNT
DEBTORS
OTHERS - TOTAL CURRENT LIABILITIES
**Details**
CASH AT BANK
**Details**
COMPUTER EQUIPMENT
COOKER
OUTDOOR PLAY EQUIPMENT
TROLLEY WITH TRAYS
FOLDING TROLLEY
SHREDDER
**TOTAL**
**Details**
CREDITORS
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**426**
**-**
**33,563**
**1,928**
**-**
**(536)**
**-**
**35,380**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
323
100
640
336
99
43
**1,540**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**536**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 01/10/2025 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** FOWLMERE PLAYGROUP **On accounts for the year** 31 MARCH 2025 **Charity no** 1024798 **ended (if any) Set out on pages** 1 & 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 01/10/2025 **Signed:** Avy ~~_~~ **Name:** ~~Cn~~ Lisa King FCCA MAAT **Relevant professional** ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS **qualification(s) or body (if any): Address:** 8 THE HAMILTONS ~~Cn~~ NEWMARKET ~~|~~ CB8 0NF ~~Pe~~ **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**