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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 Period start date To 31[st] March 2023 Period end date

Charity name: Okehampton District Community Transport Group Charity registration number: 1024617

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Provide transport facilities for persons who
are elderly or disabled, poor, mothers with
young children or people living in isolated
areas where there are no adequate public
transport facilities
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 A regular weekday bus service from different
villages into Okehampton for shopping and
social contact.
We provide a voluntary door to door car
service for transport to hospitals,
medical centres and for shopping.
We organise bus trips to local towns
and other places of interest
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 The Trustees have noted the guidance
issued by the Charity Commission on
public beneft.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38

volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Our shopping days, lifestyle trips and
community cars provide a great
service and our transport for medical
and hospital appointments are a vital
part of community welfare.
Our services are widely appreciated by both
our clients and the care community.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity is in a sound financial position
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Group seeks to hold sufcient
unrestricted reserves to cover gaps in
funding or cash fow, and to ensure
that all outstanding obligations can be
met if it was decided to cease
operations
Amount of reserves held Para 1.22 £50122
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity Para 1.25 Drivers are organised byour Manager
constituted?(e.g
unincorporated
association, CIO)		 who reports to the Management
Committee.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees		 Para 1.25 Proposed and voted onto the
Management Committee during
Committee meetings.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Okehampton District Community Transport Group
Other name the charity uses Ring & Ride
Registered charity number 1024617
Charity’s principal address Unit 3, Okehampton Business Centre
Higher Stockley Mead
Okehampton
EX20 1FJ

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
A Leech Chair
G Harding Treasurer
P Sawyer
A Jones
A Robinson
L Evans

9 10

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name

Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Tony Leech Full name(s) Graham Harding Position (eg Secretary, Treasurer Chairman Chair, etc)

Date 4/10/23

OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP BALANCE SHEET 31ST MARCH 2023

Mar-23

0

Balance Brought Forward Balance Brought Forward 64271.57
Surplus for the Year -14149.90
50121.67
Nat West Bank 50445.08
Receipts not Credited 1690.35
Outstanding Expenses 2013.76
50121.67
0.00
Outstanding Expenses Receipts not Credited
HMRC BACS 890.99 Banking 1296.40 0.00
Fuelcard DD 414.89 Drivers 244.95 0.00
Parsons 301 10.00 MacPherson 115.00
Drivers BACS 115.20 Izzard 2.00
Ware 311 10.00 Lotto 12.00
100 Club 0 Gray 20.00 1690.35
Lyndon BACS 139.20
uCheck DD 54.8 Vehicles Mercedes WA70SJO Jan-21 £56,870
Mercedes BACS 137.28 Ford WA19FKL Jul-19 £34,345
DCC 330 35.00 Mercedes HV16NXU May-16 £55,020
Oke Free BACS 206.40 Citroen WA22BFL Jun-22 £20,720
2013.76
Citroen Berlingo 1.2 Petrol £20,320
Outstanding Expenses Outstanding Expenses Outstanding Expenses
HMRC BACS 890.99
Fuelcard DD 414.89
Parsons 301 10.00
Drivers BACS 115.20
Ware 311 10.00
100 Club 0
Lyndon BACS 139.20
uCheck DD 54.8
Mercedes BACS 137.28
DCC 330 35.00
Oke Free BACS 206.40
2013.76
1561.23
0
Accounts Approved by
Treasurer G L Harding
Chairman T Leech

31-Mar

OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP

INCOME & EXPENDITURE 1ST APRIL 2022 TO 31ST MARCH 2023

Mercedes Mercedes Ford Citroen Community
WA70SJO HV16NXU WA19FKL WF61NHX Cars
WA22BFL
TOTAL
Income
School Contract 22494.07 22494.07
Fares 4423.00 6183.20 4973.75 2200.20 6447.30 24227.45
BSOG 842.45 0.00 150.00 150.00 1142.45
27759.52 6183.20 5123.75 2350.20 6447.30 47863.97
Expenses
Drivers 23708.07 4470.83 268.60 186.20 1976.84 30610.54
Tax & Insurance 1010.71 1921.92 1192.08 799.57 4924.28
Service & Repairs 2523.57 6521.63 918.67 407.88 10371.75
Fuel 6708.10 1837.75 1734.39 581.03 10861.27
33950.45 14752.13 4113.74 1974.68 1976.84 56767.84
Services Surplus/Deficit -6190.93 -8568.93 1010.01 375.52 4470.46 -8903.87
Fundraising
DCC Grants 17085.00
WDBC Grants 6533.00
Oke TC & Parish Councils 4645.00
Trusts & Foundations 1000.00
Donations 11827.86
HMRC Furlough & Gift Aid 0.00
Sale of Goods 1744.05
Christmas Dinner 0.00
100 Club 2433.00 45267.91
Administration Expenses
Salaries 35693.43
Stationery, Postage & Computers 3444.47
Telephone 2502.76
Insurance 1059.16
Rent & Rates 6555.76
Publicity 608.36
100 Club 650.00 50513.94
Surplus/Deficit -14149.90

Date

Type

3/31/2023 D/D 3/31/2023 DPC 3/31/2023 DPC 3/31/2023 DPC

3/31/2023 BAC 3/30/2023 D/D 3/30/2023 BAC 3/28/2023 D/D

ODCTG 31st March 2023

Description

UCHECK , MGCE-MT002820

WEAVER BOB , ODCTG EXPENSES , VIA MOBILE - PYMT , FP 31/03/23 10 , 24111041953690000N OKE FREE FIT , 16022 , VIA MOBILE - LVP , FP 31/03/23 10 , 05111252787271000N BIP LTD , ODCTG BIP1601 , VIA MOBILE - LVP

M RUNDLE , 100 CLUB M RUNDLE , FP 31/03/23 0246 , 300000001109383913 FUEL CARD SERVICES, SHB504213 BIRCH DAVID , ODCTG , FP 30/03/23 1519 , FP23089O17601087 BT GROUP PLC , 00571998/001

Value Balance

-8.40 50445.08 -19.25 50453.48 -45.00 50472.73 -175.10 50517.73 12.00 50692.83 -512.83 50680.83 29.75 51193.66 -23.52 51163.91

Examiners unqualified report Independent Examinerfs Report to the Trustee5 of Okehampton District Communty Tfansport Group I report on the accounts of the Okehampton District Community Transport Group for the year ended 31. March 2023, attached. Respertlve responslbllltles of trustee5 and examlner As the charlvs trustees you are responsible for the preparation of the accounts: you consider that the audlt requirement of section 43121 of the Charities Act 1993 Ithe Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43{7llbl of the Act. whether particular matters have Come to my attentlon. Basls of Independent examlnerfs report My examlnation was carried out in accordance with the General Dirertions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosu￿$ In the account5 and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provSde all the evldence that would be requlred in an audit, and consequently I do not express an audlt opinion on the view gtven by the accounts. Independènt examlnees statement In connectSon wlth my examination, no matter has come to my attentlon:_ 111 Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 41 of the Act. and To prepare accounts which accord with the accounting records and to Comply wlth the accountin8 requirements of the Act Have not been meL or 121 to which, In my oplnion, attention should be drawn sn order to enable a proper understandin8 of the accounts to be reached. Name: Bever￿¥ Lawson Relevant professional qualification or body: Okehampton Golf aub Address: Ockington. Northams Meadow, High Street, Okehampton. Devon, EX20 IJP Date.. 24 June 2023