## **Trustees’ Annual Report for the period** **From 1[st] April 2022 Period start date To 31[st] March 2023 Period end date** ## **Charity name: Okehampton District Community Transport Group Charity registration number: 1024617** Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provide transport facilities for persons who
are elderly or disabled, poor, mothers with
young children or people living in isolated
areas where there are no adequate public
transport facilities| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|A regular weekday bus service from different
villages into Okehampton for shopping and
social contact.
We provide a voluntary door to door car
service for transport to hospitals,
medical centres and for shopping.
We organise bus trips to local towns
and other places of interest| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|The Trustees have noted the guidance
issued by the Charity Commission on
public beneft.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our shopping days, lifestyle trips and
community cars provide a great
service and our transport for medical
and hospital appointments are a vital
part of community welfare.
Our services are widely appreciated by both
our clients and the care community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a sound financial position| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group seeks to hold sufcient
unrestricted reserves to cover gaps in
funding or cash fow, and to ensure
that all outstanding obligations can be
met if it was decided to cease
operations| |Amount of reserves held|Para 1.22|**£50122**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity|Para 1.25|Drivers are organised byour Manager| |constituted?(e.g
unincorporated
association, CIO)||who reports to the Management
Committee.| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Proposed and voted onto the
Management Committee during
Committee meetings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Okehampton District Community Transport Group| |---|---| |Other name the charity uses|Ring & Ride| |Registered charity number|1024617| |Charity’s principal address|Unit 3, Okehampton Business Centre
Higher Stockley Mead
Okehampton
EX20 1FJ| ||| **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |A Leech|Chair||| |G Harding|Treasurer||| |---|---|---|---| |P Sawyer|||| |A Jones|||| |A Robinson|||| |L Evans|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| - 1 - 2 - 3 - 4 - 5 - 6 - 7 - 8 9 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name** **Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Tony Leech **Full name(s)** Graham Harding **Position (eg Secretary,** Treasurer Chairman **Chair, etc)** **Date** 4/10/23 **OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP BALANCE SHEET 31ST MARCH 2023** Mar-23 0 |Balance Brought Forward|Balance Brought Forward||||64271.57|||| |---|---|---|---|---|---|---|---|---| |Surplus for the Year|||||-14149.90|||| ||||||**50121.67**|||| |Nat West|Bank||||50445.08|||| |Receipts|not Credited||||1690.35|||| |Outstanding Expenses|||||2013.76|||| ||||||50121.67|||| ||||||||0.00|| |**Outstanding Expenses**|||**Receipts not Credited**|||||| |HMRC|BACS|890.99|Banking|1296.40||0.00||| |Fuelcard|DD|414.89|Drivers|244.95||0.00||| |Parsons|301|10.00|MacPherson|115.00||||| |Drivers|BACS|115.20|Izzard|2.00||||| |Ware|311|10.00|Lotto|12.00||||| |100 Club||0|Gray|20.00||1690.35||| |Lyndon|BACS|139.20||||||| |uCheck|DD|54.8|**Vehicles**||**Mercedes**|**WA70SJO**|**Jan-21**|**£56,870**| |Mercedes BACS||137.28|||**Ford**|**WA19FKL**|**Jul-19**|**£34,345**| |DCC|330|35.00|||**Mercedes**|**HV16NXU**|**May-16**|**£55,020**| |Oke Free|BACS|206.40|||**Citroen**|**WA22BFL**|**Jun-22**|**£20,720**| |||2013.76||||||| ||||||Citroen Berlingo|1.2 Petrol||£20,320| |**Outstanding Expenses**|**Outstanding Expenses**|**Outstanding Expenses**| |---|---|---| |HMRC|BACS|890.99| |Fuelcard|DD|414.89| |Parsons|301|10.00| |Drivers|BACS|115.20| |Ware|311|10.00| |100 Club||0| |Lyndon|BACS|139.20| |uCheck|DD|54.8| |Mercedes BACS||137.28| |DCC|330|35.00| |Oke Free|BACS|206.40| |||2013.76| |||1561.23| |||0| |Accounts|Approved|by| |Treasurer||G L Harding| |Chairman||T Leech| **31-Mar** ## **OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP** ## INCOME & EXPENDITURE **1ST APRIL 2022 TO 31ST MARCH 2023** ||**Mercedes**|**Mercedes**|**Ford**|**Citroen**|**Community**|| |---|---|---|---|---|---|---| ||**WA70SJO**|**HV16NXU**|**WA19FKL**|**WF61NHX**|**Cars**|| |||||**WA22BFL**||| |||||||**TOTAL**| |**Income**||||||| |School Contract|22494.07|||||**22494.07**| |Fares|4423.00|6183.20|4973.75|2200.20|6447.30|**24227.45**| |BSOG|842.45|0.00|150.00|150.00||**1142.45**| ||**27759.52**|**6183.20**|**5123.75**|**2350.20**|**6447.30**|**47863.97**| |**Expenses**||||||| |Drivers|23708.07|4470.83|268.60|186.20|1976.84|**30610.54**| |Tax & Insurance|1010.71|1921.92|1192.08|799.57||**4924.28**| |Service & Repairs|2523.57|6521.63|918.67|407.88||**10371.75**| |Fuel|6708.10|1837.75|1734.39|581.03||**10861.27**| ||**33950.45**|**14752.13**|**4113.74**|**1974.68**|**1976.84**|**56767.84**| |**Services Surplus/Deficit**|**-6190.93**|**-8568.93**|**1010.01**|**375.52**|**4470.46**|**-8903.87**| |**Fundraising**||||||| |DCC Grants|||||17085.00|| |WDBC Grants|||||6533.00|| |Oke TC & Parish Councils|||||4645.00|| |Trusts & Foundations|||||1000.00|| |Donations|||||11827.86|| |HMRC Furlough & Gift Aid|||||0.00|| |Sale of Goods|||||1744.05|| |Christmas Dinner|||||0.00|| |100 Club|||||2433.00|**45267.91**| |**Administration Expenses**||||||| |Salaries|||||35693.43|| |Stationery, Postage & Computers|||||3444.47|| |Telephone|||||2502.76|| |Insurance|||||1059.16|| |Rent & Rates|||||6555.76|| |Publicity|||||608.36|| |100 Club|||||650.00|**50513.94**| |**Surplus/Deficit**||||||**-14149.90**| ## **Date** ## **Type** 3/31/2023 D/D 3/31/2023 DPC 3/31/2023 DPC 3/31/2023 DPC 3/31/2023 BAC 3/30/2023 D/D 3/30/2023 BAC 3/28/2023 D/D ## **ODCTG 31st March 2023** ## **Description** UCHECK , MGCE-MT002820 WEAVER BOB , ODCTG EXPENSES , VIA MOBILE - PYMT , FP 31/03/23 10 , 24111041953690000N OKE FREE FIT , 16022 , VIA MOBILE - LVP , FP 31/03/23 10 , 05111252787271000N BIP LTD , ODCTG BIP1601 , VIA MOBILE - LVP M RUNDLE , 100 CLUB M RUNDLE , FP 31/03/23 0246 , 300000001109383913 FUEL CARD SERVICES, SHB504213 BIRCH DAVID , ODCTG , FP 30/03/23 1519 , FP23089O17601087 BT GROUP PLC , 00571998/001 ## **Value Balance** -8.40 50445.08 -19.25 50453.48 -45.00 50472.73 -175.10 50517.73 12.00 50692.83 -512.83 50680.83 29.75 51193.66 -23.52 51163.91 Examiners unqualified report Independent Examinerfs Report to the Trustee5 of Okehampton District Communty Tfansport Group I report on the accounts of the Okehampton District Community Transport Group for the year ended 31. March 2023, attached. Respertlve responslbllltles of trustee5 and examlner As the charlvs trustees you are responsible for the preparation of the accounts: you consider that the audlt requirement of section 43121 of the Charities Act 1993 Ithe Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43{7llbl of the Act. whether particular matters have Come to my attentlon. Basls of Independent examlnerfs report My examlnation was carried out in accordance with the General Dirertions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosu￿$ In the account5 and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provSde all the evldence that would be requlred in an audit, and consequently I do not express an audlt opinion on the view gtven by the accounts. Independènt examlnees statement In connectSon wlth my examination, no matter has come to my attentlon:_ 111 Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 41 of the Act. and To prepare accounts which accord with the accounting records and to Comply wlth the accountin8 requirements of the Act Have not been meL or 121 to which, In my oplnion, attention should be drawn sn order to enable a proper understandin8 of the accounts to be reached. Name: Bever￿¥ Lawson Relevant professional qualification or body: Okehampton Golf aub Address: Ockington. Northams Meadow, High Street, Okehampton. Devon, EX20 IJP Date.. 24 June 2023