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2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
Day 09 2021 Day 31 Month 08 Year 2017
From 0101 To

Section A Reference and administration details

Charity name

Beansheaf Community Pre-School

Other names charity is known by

Registered charity number (if any)

1024607

Charity's principal address

Beansheaf Community Centre
Charrington Road
Calcot, Reading
Postcode RG31 7AW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7

8

9

1
0
1
1
1
2
1
 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
**to appoint trustee(if any) **
Mrs. Albanese Karen Chairperson
Lorraine Firth Secretary
Mathew Joseph Treasurer
Gemma Humphries General Trustee
Sophie Granville General Trustee
Vera Oliveira General Member

1 0 1 1 1 2 1 3

April 2009

TAR

1

14

15

16

17

18

19

Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Karen Albanese – Pre-School Manager

Section B Structure, governance and management

Description of the charity’s trusts Constitution adopted 8[th] October 2013 Type of governing document Association with the Pre-School Learning Alliance (eg. trust deed, constitution) Trustees are appointed or reappointed every 12 months at the Annual How the charity is General Meeting held in late September/ early October. constituted

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

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The majority of trustees are parents with children at the Pre-School, All trustees’are required to complete an Ofsted EY2 form when they join the committee andMUST be DBS checked.

You may choose to include additional information, where relevant, about:

Trustees are invited to attend meetings with Pre-School staff and Early Yearschildcare to discuss how the Pre-School is developing and to discuss whatactions the staff and committee can take to improve the standard of the Pre-School.

The Pre-School is subject to OFSTED inspections every 2 or 3 years., which resulted the PreSchool being judged asGood.

trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

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Beansheaf Community Pre-School is open for 9 sessions a week due to the high demand for spaces. Each session is 2.5 hours long but children are welcome to take 2 sessions in a row with a lunch club included which allows children to receive continuous care from 9.20am to 2.30pm on all days except a Wednesday. The all day sessions provide a greater flexibility for parents who may wish to work, and also introduces children gently to the type of day they will experience once they start full time education. The lunch club is also available to children who only attend a morning session but who may wish to stay and have lunch with their friends. A breakfast club operates everyday for 30 minutes before Pre-School begins which gives parents the flexibility to drop children off at 08:50am for a small charge. Children are provided with a choice of breakfasts and they also have access to all the Pre-School’s toys and equipment, the breakfast club has proved very popular particularly with parents who are going on to work. The Pre-Schools aim is to educate children entirely through play in a safe and caring environment. Children are free to choose which activities they do each session, these include playing on the climbing frame, dressing up, role play, painting, playing with play dough and a number of arts and crafts activities that go on each day. Children have access to a laptop allowing them to learn computer skills and play educational games, they also have access to an interactive white board which provides them with the same learning opportunities as those 3 year olds attending state funded nurseries. The preschool has its own private park and all children are encouraged to go outdoors at least once during each Pre-School session, the children not only have toys and games to play with outside but also have the opportunity to get their hands dirty learning about nature and planting flowers and vegetables. In the summer months a larger percentage of time is spent outdoors. Group time takes place each session, where the children are encouraged to join in singing songs, learning the days of the week, months of the year and to discuss the environment around them. Children are encouraged to play together, to learn about sharing and about helping one another. The Pre-School is open to all children from the ages of 2 to 5 years old. 3 year olds are funded for 15 hours a week by the government from the term following their third birthday until they reach school age. 2 year olds from disadvantaged families may also be eligible for government funding for a maximum of 15 hours a week. The Pre-School serves the whole community, it has children from all different financial and ethnic backgrounds, it provides access to toys and equipment that some children may not otherwise have the opportunity to enjoy, and it allows parents free time to spend with younger siblings who may not otherwise benefit from one to one interaction.

Additional details of objectives

and activities (Optional information) You may choose to include further statements, where relevant, about:

contribution made by volunteers )

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The Pre-School does not have a formal reserves policy it does however understand the need to hold an amount in reserve. We hold cash at bank of £19,746, Petty Cash £62.00 plus savings of £30,291, all of which is unrestricted funds. These funds are held in order to meet any unforeseen expenditure that may occur, or if funding from West Berkshire Council was to decrease due to child numbers falling.

This was one of the terms agreed with West Berkshire Council when they provided the grant to build the park

Details of any funds materially in deficit

Not Applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main sources of funds are received from West Berkshire Council who provide us with government funding for 3 and 4 year olds at the PreSchool, for a maximum of 15 hours a week, 38 weeks a year. We also receive funding for disadvantaged 2 year olds for a maximum of 15 hours a week, this funding has been offered to families who meet certain criteria, who are usually referred to the Pre-School through health visitors and who would otherwise not have been able to send their children to Pre-School.

All parents are asked for a voluntary contribution of £10 at the start of each of the three terms, Autumn, Spring and Summer. Lunch club and breakfast clubs are both charged at £2.50 per session.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signedon behalf of the charity’s trustees

Karen Albanese Signature(s ) Karen Albanese Chair Full name(s) 08/07/2025

Position (eg Secretary,

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Chair,

etc) Date

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Beansheaf Community Pre-School

Charity Name		 Beansheaf Community Pre-School

Charity Name		 Beansheaf Community Pre-School

Charity Name		 Beansheaf Community Pre-School

Charity Name		 CC16a
For the period
from		 01-09-22
Period start date

To
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the
nearest £
94,476
19,140
308
271
361

114,556
-
-
-
114,556
2,200
2,786
3,666
371
753
11,465
1,379
622
1,514
9,318
90,352
1,173
648
1,616
3,073
383
2,632
133,953		 Restricted
funds
to the nearest
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest
£		 Total funds
to the nearest
£		 Last year
to the
nearest £
West Berks Funding 2,3 & 4
Year Olds		 94,476 -
-
-
-
-
-
-		 94,476
-
19,140
308
271
361
-
-
114,556		 76,166
Grants -
Fees 19,140 10,633
Breakfast & Lunch Club 308 13
Interest 271 3,300
Pre School outing **361 ** -
Fundraising -
Childcare Vouchers -
Sub total(Gross income for
AR)
114,556		 90,112
A2 Asset and investment
sales, (see table).
- -
-
-		 -
-
-
- -
Sub total - -
Total receipts
A3 Payments
- 114,556 90,112
Bank Charges -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
2,200
2,786
3,666
-
371
753
11,465
1,379
-
622
1,514
9,318
90,352
1,173
648
-
1,616
3,073
-
383
-
-
2,632
133,953		 -
AccountancyFees 2,200 2,400
Material & Equipment 2,786 1,571
Stationery 3,666 3,000
Fundraising -
Telephone Expense 371 452
Sundries 753 1,995
Rent 11,465 11,071
Clothing 1,379 469
Gifts for Children / Party -
Pre-School Outing 622 495
Staff Training 1,514 1,017
Taxes and N.I 9,318 3,242
Salaries 90,352 75,612
Material & Equipment 1,173 3,624
Membership/Subs 648 437
Pensions -
Insurance 1,616 1,447
Breakfast & Lunch Club 3,073 -
Computer Consumables 1,827
Freelance Admin expenses 383 552
Rates & Water -
Depreciation on computer
equipment
West Berkshire Council Refund 2,632 920
**Sub total ** 133,953 110,131
A4 Asset and investment
purchases, (see table)
Laptop - - - -
Toilets - - - - -
**Sub total ** - - - - -
CXX R1 accounts (SS) 1 08-07-25

CCXX R1 accounts (SS)

**Total payments ** 133,953 - - 133,953 110,131
Net of receipts/(payments) - 19,398 -
- - 19,397.51 - 20,019
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,145 1,930 - 41,075 5,500
Cash funds this year end 19,747 1,930 - 21,677 - 14,519

CCXX R2 accounts (SS)

2

08-07-25

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Savings
~~A~~
~~t~~
Details
Current Account
Petty Cash
Park Fund Account
Details
Total cash funds
(agree balances with receipts
and payments account(s))
Details
Computer Equipment
Details
Details		 Unrestricted
funds
to nearest £
19,747
62
30,291
-
50,100
~~Agreement~~
Error
Unrestricted
funds
to nearest £
-
-
-
-
-
Fund to
which asset
belongs
Fund to
which asset
belongs
Fund to
which liability
relates		 Restricted
funds
to nearest £
-
-
-
1,930
1,930
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost
(optional)
-
-
-
-
-
Cost
(optional)
459
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-		 Endowment
funds
to nearest £
6,355
99
3,113
1,579
11,146
~~Agreement~~
Error
Endowment
funds
to nearest £
-
-
-
-
-
-
Current
value
(optional)
-
-
-
-
-
Current
value
(optional)
344
-
-
-
-
-
-
-
When due
(optional)
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature
~~3~~		 Print Name
Karen Albanese		 Date of
approval
~~08-07-2~~

CCXX R3 accounts (SS)

~~08-07-2~~ 5

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ BEANSHEAF COMMUNITY PRE-SCHOOL members of On accounts for the year 31ST AUGUST 2023 Charity no 1024607 ended (if any) Set out on pages 2 OF 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:		 07/07/2025
SHAKEEL KHAN

Relevant professional qualification(s) or body

1

Oct 2018

IER

(if any):

Address: 17 BROWNING WAY HOUNSLOW MIDDLESEX TW5 9BG

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER