## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|09|2021||Day 31|Month 08|Year 2017|
|**From**|0101|||**To**||||
## Section A Reference and administration details
**Charity name**
Beansheaf Community Pre-School
**Other names charity is known by**
**Registered charity number (if any)**
1024607
**Charity's principal address**
|||
|---|---|
|Beansheaf Community Centre||
|Charrington Road||
|Calcot, Reading||
|**Postcode**|**RG31 7AW**|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any) **|
|---|---|---|---|---|
||Mrs. Albanese Karen|Chairperson|||
||Lorraine Firth|Secretary|||
||Mathew Joseph|Treasurer|||
||Gemma Humphries|General Trustee|||
||Sophie Granville|General Trustee|||
||Vera Oliveira|General Member|||
||||||
||||||
||||||
||||||
||
||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
1 0 1 1 1 2 1 3
**April 2009**
**TAR**
1
14
15
16
17
18
19
**Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Karen Albanese – Pre-School Manager
## **Section B Structure, governance and management**
**Description of the charity’s trusts** Constitution adopted 8[th] October 2013 Type of governing document Association with the Pre-School Learning Alliance (eg. trust deed, constitution) Trustees are appointed or reappointed every 12 months at the Annual How the charity is General Meeting held in late September/ early October. constituted
- (eg. trust, association, company)
## Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
**April 2009**
**TAR**
2
The majority of trustees are parents with children at the Pre-School, All trustees’are required to complete an Ofsted EY2 form when they join the committee andMUST be DBS checked.
You **may choose** to include additional information, where relevant, about:
Trustees are invited to attend meetings with Pre-School staff and Early Yearschildcare to discuss how the Pre-School is developing and to discuss whatactions the staff and committee can take to improve the standard of the Pre-School.
- policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works;
The Pre-School is subject to OFSTED inspections every 2 or 3 years., which resulted the PreSchool being judged asGood.
- relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
**April 2009**
**TAR**
3
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**April 2009**
**TAR**
4
Beansheaf Community Pre-School is open for 9 sessions a week due to the high demand for spaces. Each session is 2.5 hours long but children are welcome to take 2 sessions in a row with a lunch club included which allows children to receive continuous care from 9.20am to 2.30pm on all days except a Wednesday. The all day sessions provide a greater flexibility for parents who may wish to work, and also introduces children gently to the type of day they will experience once they start full time education. The lunch club is also available to children who only attend a morning session but who may wish to stay and have lunch with their friends. A breakfast club operates everyday for 30 minutes before Pre-School begins which gives parents the flexibility to drop children off at 08:50am for a small charge. Children are provided with a choice of breakfasts and they also have access to all the Pre-School’s toys and equipment, the breakfast club has proved very popular particularly with parents who are going on to work. The Pre-Schools aim is to educate children entirely through play in a safe and caring environment. Children are free to choose which activities they do each session, these include playing on the climbing frame, dressing up, role play, painting, playing with play dough and a number of arts and crafts activities that go on each day. Children have access to a laptop allowing them to learn computer skills and play educational games, they also have access to an interactive white board which provides them with the same learning opportunities as those 3 year olds attending state funded nurseries. The preschool has its own private park and all children are encouraged to go outdoors at least once during each Pre-School session, the children not only have toys and games to play with outside but also have the opportunity to get their hands dirty learning about nature and planting flowers and vegetables. In the summer months a larger percentage of time is spent outdoors. Group time takes place each session, where the children are encouraged to join in singing songs, learning the days of the week, months of the year and to discuss the environment around them. Children are encouraged to play together, to learn about sharing and about helping one another. The Pre-School is open to all children from the ages of 2 to 5 years old. 3 year olds are funded for 15 hours a week by the government from the term following their third birthday until they reach school age. 2 year olds from disadvantaged families may also be eligible for government funding for a maximum of 15 hours a week. The Pre-School serves the whole community, it has children from all different financial and ethnic backgrounds, it provides access to toys and equipment that some children may not otherwise have the opportunity to enjoy, and it allows parents free time to spend with younger siblings who may not otherwise benefit from one to one interaction.
## **Additional details of objectives**
**and activities (Optional information)** You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
contribution made by volunteers **)**
**April 2009**
**TAR**
5
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**April 2009**
**TAR**
6
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The Pre-School does not have a formal reserves policy it does however understand the need to hold an amount in reserve. We hold cash at bank of £19,746, Petty Cash £62.00 plus savings of £30,291, all of which is unrestricted funds. These funds are held in order to meet any unforeseen expenditure that may occur, or if funding from West Berkshire Council was to decrease due to child numbers falling.
This was one of the terms agreed with West Berkshire Council when they provided the grant to build the park
**Details of any funds materially in deficit**
Not Applicable
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our main sources of funds are received from West Berkshire Council who provide us with government funding for 3 and 4 year olds at the PreSchool, for a maximum of 15 hours a week, 38 weeks a year. We also receive funding for disadvantaged 2 year olds for a maximum of 15 hours a week, this funding has been offered to families who meet certain criteria, who are usually referred to the Pre-School through health visitors and who would otherwise not have been able to send their children to Pre-School.
- We receive income from parents of 2 years olds who attend the PreSchool and who are not funded, they are currently charged a session fee of £15.00. Funded 3 & 4 year olds who take extra sessions above their 15 hours are charged £10 per extra session.
All parents are asked for a voluntary contribution of £10 at the start of each of the three terms, Autumn, Spring and Summer. Lunch club and breakfast clubs are both charged at £2.50 per session.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signedon behalf of the charity’s trustees**
Karen Albanese **Signature(s )** Karen Albanese Chair **Full name(s)** 08/07/2025
**Position (eg Secretary,**
**April 2009**
**TAR**
7
**Chair,**
**etc) Date**
**April 2009**
**TAR**
8
||**Beansheaf Community Pre-School**
**Charity Name**|**Beansheaf Community Pre-School**
**Charity Name**|**Beansheaf Community Pre-School**
**Charity Name**|**Beansheaf Community Pre-School**
**Charity Name**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|**01-09-22**
Period start date|
**To**|||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the**
**nearest £**
**94,476**
**19,140**
**308**
**271**
**361 **
**114,556**
**-**
**-**
**-**
**114,556**
**2,200**
**2,786**
**3,666**
**371**
**753**
**11,465**
**1,379**
**622**
**1,514**
**9,318**
**90,352**
**1,173**
**648**
**1,616**
**3,073**
**383**
**2,632**
**133,953**|**Restricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest**
**£**|**Total funds**
**to the nearest**
**£**|**Last year**
**to the**
**nearest £**|
|West Berks Funding 2,3 & 4
Year Olds|**94,476**||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**94,476**
**-**
**19,140**
**308**
**271**
**361 **
**-**
**-**
**114,556**|**76,166**|
|Grants|||||**-**|
|Fees|**19,140**||||**10,633**|
|Breakfast & Lunch Club|**308**||||**13**|
|Interest|**271**||||**3,300**|
|Pre School outing|**361 **||||**-**|
|Fundraising|||||**-**|
|Childcare Vouchers|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**114,556**||||**90,112**|
|||||||
|**A2 Asset and investment**
**sales, (see table).**||||||
||**-**||**-**
**-**
**-**|**-**
**-**
**-**||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||
||||**-**|**114,556**|**90,112**|
|||||||
|Bank Charges|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**2,200**
**2,786**
**3,666**
**-**
**371**
**753**
**11,465**
**1,379**
**-**
**622**
**1,514**
**9,318**
**90,352 **
**1,173**
**648**
**-**
**1,616**
**3,073**
**-**
**383**
**-**
**-**
**2,632**
**133,953**|**-**|
|AccountancyFees|**2,200**||||**2,400**|
|Material & Equipment|**2,786**||||**1,571**|
|Stationery|**3,666**||||**3,000**|
|Fundraising|||||**-**|
|Telephone Expense|**371**||||**452**|
|Sundries|**753**||||**1,995**|
|Rent|**11,465**||||**11,071**|
|Clothing|**1,379**||||**469**|
|Gifts for Children / Party|||||**-**|
|Pre-School Outing|**622**||||**495**|
|Staff Training|**1,514**||||**1,017**|
|Taxes and N.I|**9,318**||||**3,242**|
|Salaries|**90,352**||||**75,612**|
|Material & Equipment|**1,173**||||**3,624**|
|Membership/Subs|**648**||||**437**|
|Pensions|||||**-**|
|Insurance|**1,616**||||**1,447**|
|Breakfast & Lunch Club|**3,073**||||**-**|
|Computer Consumables|||||**1,827**|
|Freelance Admin expenses|**383**||||**552**|
|Rates & Water|||||**-**|
|Depreciation on computer
equipment||||||
|West Berkshire Council Refund|**2,632**||||**920**|
|**_Sub total_ **|**133,953**||||**110,131**|
||**A4 Asset and investment**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**purchases, (see table)**|||||||||||||
||Laptop|**-**|||**-**||**-**||**-**|||||
||Toilets|**-**|||**-**||**-**||**-**|||**-**||
||**_Sub total_ **|**-**|||**-**||**-**|||**-**||**-**||
||CXX R1 accounts (SS)|||1||||||||08-07-25||
CCXX R1 accounts (SS)
||**_Total payments_ **|**133,953**||**-**|||**-**||**133,953**||**110,131**|
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||
||**_Net of receipts/(payments)_**|**- 19,398**||**-**||
|**-**||**- 19,397.51**||**- 20,019**|
|**A5**|**Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6**|**Cash funds last year end**|**39,145**||**1,930**||**-**|||**41,075**||**5,500**|
||**_Cash funds this year end_**|**19,747**||**1,930**|||**-**||**21,677**||**- 14,519**|
CCXX R2 accounts (SS)
2
08-07-25
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Savings
~~A~~
~~t~~
**Details**
Current Account
Petty Cash
Park Fund Account
**Details**
**_Total cash funds_**
(agree balances with receipts
and payments account(s))
**Details**
Computer Equipment
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**19,747**
**62**
**30,291**
**-**
**50,100**
~~Agreement~~
Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**
**Fund to**
**which liability**
**relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**1,930**
**1,930**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**459**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**6,355**|
|||||**99**|
|||||**3,113**|
|||||**1,579**|
|||||**11,146**
|
|||||~~Agreement~~
Error|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current**
**value**
**(optional)**|
|||||**344**|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
||||||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
|Signature
~~3~~|Print Name
Karen Albanese|Date of
approval|
|---|---|---|
||||
||||
|||~~08-07-2~~|
CCXX R3 accounts (SS)
~~08-07-2~~ 5
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** BEANSHEAF COMMUNITY PRE-SCHOOL **members of On accounts for the year** 31ST AUGUST 2023 **Charity no** 1024607 **ended (if any) Set out on pages** 2 OF 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**||07/07/2025|
|---|---|---|
||||
||SHAKEEL KHAN||
**Relevant professional qualification(s) or body**
1
**Oct 2018**
**IER**
## **(if any):**
**Address:** 17 BROWNING WAY HOUNSLOW MIDDLESEX TW5 9BG
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**