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2023-08-31-accounts

Friends of Bullers Wood

Trustees’ Annual Report and Accounts Period: 1[st ] September 2022 to 31[st ] August 2023 Reference and Details

Reference and Details Reference and Details Reference and Details Reference and Details
Charity Name Friends of Bullers Wood School
Other Names by which charity is known FoBW
Registered Charity Number 1024413
Charity’s Address St Nicolas Lane,Chislehurst,Kent,BR7 5LL
Charity Trustees
Trustee Name Ofce Dates acted if not for
wholeyear		 Appointed by
LucyBrooks Chair Commitee meetng
Helen Tricard DeputyChair Commitee meetng
Mike O’Connor Treasurer Commitee meetng
Mike Feely Trustee Commitee Meetng
Paul Palmer Trustee Commitee Meetng
Peter Taylor Trustee Commitee Meetng
Sophie Anne Mercer Trustee Commitee Meetng
Brita Wicke Trustee Commitee Meetng
Kirsten Burton Trustee Commitee Meetng
Kerstn Retzlaf Trustee Commitee Meetng
Any commitee member who partcipates in
votng is regarded as a Trustee.
All of the above have served on the commitee
throughout 2021-2022		 Our consttuton states that the management of
the Associaton shall be vested in a Commitee
composed of

The President (the Head Teacher)

2 members of staf

12 parent members

Co-opted members
School Representaton
S Hardwick Head Teacher;President of the Trustees
K Parsons Teacher
Lola Refel Finance;not a Trustee
K Harris Authorised co-signatory;not a Trustee
Banks
NatWest Bank, Sidcup Historical accounts and reserve accounts for funds raised directly by
events and other actvites
Lloyds Bank, Bromley Main account principally for parent donatons under standing orders.
This is managed bythe school’s Finance ofce.
Governing
Document		 Consttuton, last amended 2019
How consttuted The Head Teacher as President, with two other teachers on the commitee,
voluntaryrepresentaton by12parents,and additonal co-opted members.

Friends of Bullers Wood

Trustee
selecton		 Electon at AGM.
Additonal membershipwhen appropriate		 Electon at AGM.
Additonal membershipwhen appropriate		 Electon at AGM.
Additonal membershipwhen appropriate
Additonal
issues		 There is a child protecton policy. Criminal Records Bureau checks are carried out
for Trustees if they are to have free access to the school or are to have regular
contact with school students.
The school decides whether CRB checks are required for individual Trustees and
arranges for them.
Prior to obtaining CRB checks Trustees should be escorted while at school.
There is a GDPRpolicy.
All trusteesgive their tme voluntarilyand receive no remuneraton.
Objectves To raise funds for school projects for the beneft of the students generally.
Funds are notprovided for the beneft of individual students.
Main actvites Typical actvites for fund raising in the year to 31stAugust 2023;

Christmas Fayre and Hamper rafes

Easter Hamper rafes

Bags2School clothing collecton

Easy Fundraising (money back via retail sites)

Quiz Nights, Concerts and other events
Public Beneft The public beneft is met by agreeing donatons to the school for use for specifc
projects.
Agreement is obtained through commitee meetngs, and receipts are provided
for all funding. Funding tmings are dependent on the availability of staf during
term tmes andprovision of fnalised receipts.
Financial Review The fnancial report is appended to this document. It shows a current fund of
£53,190 which has been reconciled to the bank statements as at 31stAugust
2023. The report has been prepared on a cash basis following the Receipts and
Payments methodology.
Of the £38,000 funds received throughout the fnancial year, £29,000 was from
donatons through covenants and £9,000 was from fund-raising through events
and sponsorships. There will be a late claim for 2022/2023 Gif Aid of almost
£7,000 which is an amount consistent with previous years, but as the actual
amount is unknown at the tme of submitng the Annual Report and Accounts
for 2022/2023 we have decided not to provision for it and will account for it on
a cash basis when received in the 2023/2024 Financial Year.
During the year a total of £47,295 was paid from FOBW to the school for
projects and equipment that are detailed in the notes to the accounts below.
As this amount was higher than the income for the year, there has been a
reducton in reserves available for future projects. However, the Trustees are
in agreement that those reserves are sufcient, having built up over the
previous 5 years where expenditure was lower than income.
Surplus Funds All funds are retained on deposit for allocaton to agreed projects.
We maintain sufcient balance to enable necessary expenditure for
refreshments and licences for events,and for a suitable foat at those events.

Friends of Bullers Wood

We are indebted to the many people who volunteer to participate in committee meetings and at the various events.

Acknowledgemen t and Thanks

Declaration

Report Prepared by Mike O’Connor, Treasurer and agreed by Trustees led by the Chair, Lucy Brooks and Deputy-Chair, Helen Tricard.

Signature

Full Name Mike O’Connor Position Treasurer Date 17[th] June 2024

FRIENDS OF BULLERS WOOD SCHOOL

Friends of Bullers Wood

RECEIPTS & PAYMENT ACCOUNT FOR THE YEAR ENDED 31ST AUGUST
RECEIPTS
Appeal Fund
Fund Raising
HMRC Gif Aid
Bank Interest
PAYMENTS
Fund Raising
PTA UK Subscripton
Donaton: Bullers Wood School (see Notes)
Net Income for the Year
STATEMENT OF ASSETS AND LIABILITIES as at 31ST AUGUST 2022
Accumulated Fund at 31/08/22
(Less Defcit) / Add Excess for the year
Accumulated Fund at 31/08/23
Represented by:
Bank Balances and Receivables
Appeal Capital Deposit Account (NatWest Reserve *840)
Appeal Current Account (NatWest 580)
Staf Associaton Current Account(NatWest Account 092)
School Current Account (Lloyds, Covenants)
HMRC Gif Aid monies receivable as at 31.8.22, received 28.9.22
*Total Bank Balance		 2022
2023
£
28,986
8,623
-
35
37,644
1,392
140
47,295
48,827
(11,183)
64,373
(11,183)
53,190
4,012
1,754
9,453
37,971
-
53,190		 2022
£
29,182
13,550
6,634
4
49,370
1,749
128
78,417
80,294
(30,924)
95,297
(30,924)
64,373
3,977
35,001
9,776
8,985
6,634
64,373

Notes

Payment to Bullers Wood School of £47,295 was made up of (nb rounds to £47,000);

Friends of Bullers Wood

Independent Examiners Reports to the Trustees of The Friends of Bullers Wood School

I report to the trustees on my examination of the accounts of The Friends of Bullers Wood School Trust (the Charity) for the year ended 31[st] August 2023, in accordance with the Charities Act 2011 (the Act) which are set out on the immediately preceding pages.

Respectve Responsibilites of Trustees and Examiner

As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the Audit requirements of Section 144 of the Act do not apply opting instead to recognise the requirements of Section 145 (1)(a) of the Act. It is therefore to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under 145(5) of the Act whether particular matters have come to my attention.

Basis of Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and any comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an Audit opinion on the view given by the accounts.

Independent Examiner’s Statement

I have completed my examination. I confirm no material matters have come to my attention in connection with the examination:

  1. which give me reasonable cause to believe that in any material respect the requirement

  2. to keep accounting records in accordance with Section 130 of the Act and

  3. to prepare accounts which accord with the accounting records and

  4. to comply with the accounting requirements of the Act have not been met, or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached, or

  6. which gives me reasonable cause to believe that in any material respect the accounting rules of the Trust’s constitution have not been met.

Travis Macilwain Director of International Accounting & Finance OpenExchange, 78 Cowcross Street, Farringdon, EC1M 6EJ

Signature dated 17[th] June 2024

Friends of Bullers Wood

Formal Policies on Governance Issues.

Risk management policy

The charity is bound by the obligations of the school and the rules regarding the use of the premises.

Written investment policy

The charity makes no formal investments other than through the use of bank accounts. The charity will endeavour to retain monies as efficiently as possible in its various accounts.

Written safeguarding policy

The charity is governed by the school’s policies which relate in particular to the need for people to comply with government guidance on working with people of school age. Some trustees may be permitted to work unescorted subject to completion of the necessary approvals. Outside school times, for example during events, the trustees and volunteers should be permitted unrestricted access, but would normally be working with other colleagues.

Paying staff

All people working with FoBW are doing so as volunteers. They are unpaid.

GDPR

The charity ratified a privacy policy, compliant with GDPR in June 2018.