## **Friends of Bullers Wood** ## **Trustees’ Annual Report and Accounts Period: 1[st ] September 2022 to 31[st ] August 2023 Reference and Details** |**Reference and Details**|**Reference and Details**|**Reference and Details**|**Reference and Details**||| |---|---|---|---|---|---| |**Charity Name**||||Friends of Bullers Wood School|| |**Other Names by which charity is known**||||FoBW|| |**Registered Charity Number**||||1024413|| |**Charity’s Address**||||St Nicolas Lane,Chislehurst,Kent,BR7 5LL|| |**Charity Trustees**|||||| |**Trustee Name**||**Ofce**||**Dates acted if not for**
**wholeyear**|**Appointed by**| |LucyBrooks||Chair|||Commitee meetng| |Helen Tricard||DeputyChair|||Commitee meetng| |Mike O’Connor||Treasurer|||Commitee meetng| |Mike Feely||Trustee|||Commitee Meetng| |Paul Palmer||Trustee|||Commitee Meetng| |Peter Taylor||Trustee|||Commitee Meetng| |Sophie Anne Mercer||Trustee|||Commitee Meetng| |Brita Wicke||Trustee|||Commitee Meetng| |Kirsten Burton||Trustee|||Commitee Meetng| |Kerstn Retzlaf||Trustee|||Commitee Meetng| |Any commitee member who partcipates in
votng is regarded as a Trustee.
All of the above have served on the commitee
throughout 2021-2022||||Our consttuton states that the management of
the Associaton shall be vested in a Commitee
composed of

The President (the Head Teacher)

2 members of staf

12 parent members

Co-opted members|| |**School Representaton**|||||| |S Hardwick||||Head Teacher;President of the Trustees|| |K Parsons||||Teacher|| |Lola Refel||||Finance;not a Trustee|| |K Harris||||Authorised co-signatory;not a Trustee|| |**Banks**|||||| |NatWest Bank, Sidcup|||Historical accounts and reserve accounts for funds raised directly by
events and other actvites||| |Lloyds Bank, Bromley|||Main account principally for parent donatons under standing orders.
This is managed bythe school’s Finance ofce.||| ||||||| |**Governing**
**Document**|Consttuton, last amended 2019||||| |**How consttuted**|The Head Teacher as President, with two other teachers on the commitee,
voluntaryrepresentaton by12parents,and additonal co-opted members.||||| ## **Friends of Bullers Wood** |**Trustee**
**selecton**|Electon at AGM.
Additonal membershipwhen appropriate|Electon at AGM.
Additonal membershipwhen appropriate|Electon at AGM.
Additonal membershipwhen appropriate| |---|---|---|---| |**Additonal**
**issues**|There is a child protecton policy. Criminal Records Bureau checks are carried out
for Trustees if they are to have free access to the school or are to have regular
contact with school students.
The school decides whether CRB checks are required for individual Trustees and
arranges for them.
Prior to obtaining CRB checks Trustees should be escorted while at school.
There is a GDPRpolicy.||| ||All trusteesgive their tme voluntarilyand receive no remuneraton.||| |**Objectves**|To raise funds for school projects for the beneft of the students generally.
Funds are notprovided for the beneft of individual students.||| |**Main actvites**|Typical actvites for fund raising in the year to 31stAugust 2023;

Christmas Fayre and Hamper rafes

Easter Hamper rafes

Bags2School clothing collecton

Easy Fundraising (money back via retail sites)

Quiz Nights, Concerts and other events||| |**Public Beneft**||The public beneft is met by agreeing donatons to the school for use for specifc
projects.
Agreement is obtained through commitee meetngs, and receipts are provided
for all funding. Funding tmings are dependent on the availability of staf during
term tmes andprovision of fnalised receipts.|| |**Financial Review**||The fnancial report is appended to this document. It shows a current fund of
£53,190 which has been reconciled to the bank statements as at 31stAugust
2023. The report has been prepared on a cash basis following the Receipts and
Payments methodology.
Of the £38,000 funds received throughout the fnancial year, £29,000 was from
donatons through covenants and £9,000 was from fund-raising through events
and sponsorships. There will be a late claim for 2022/2023 Gif Aid of almost
£7,000 which is an amount consistent with previous years, but as the actual
amount is unknown at the tme of submitng the Annual Report and Accounts
for 2022/2023 we have decided not to provision for it and will account for it on
a cash basis when received in the 2023/2024 Financial Year.
During the year a total of £47,295 was paid from FOBW to the school for
projects and equipment that are detailed in the notes to the accounts below.
As this amount was higher than the income for the year, there has been a
reducton in reserves available for future projects. However, the Trustees are
in agreement that those reserves are sufcient, having built up over the
previous 5 years where expenditure was lower than income.|| |**Surplus Funds**||All funds are retained on deposit for allocaton to agreed projects.
We maintain sufcient balance to enable necessary expenditure for
refreshments and licences for events,and for a suitable foat at those events.|| ## **Friends of Bullers Wood** We are indebted to the many people who volunteer to participate in committee meetings and at the various events. **Acknowledgemen t and Thanks** ## **Declaration** Report Prepared by Mike O’Connor, Treasurer and agreed by Trustees led by the Chair, Lucy Brooks and Deputy-Chair, Helen Tricard. ## **Signature** **Full Name Mike O’Connor Position Treasurer Date 17[th] June 2024** ## **FRIENDS OF BULLERS WOOD SCHOOL** ## **Friends of Bullers Wood** |**RECEIPTS & PAYMENT ACCOUNT FOR THE YEAR ENDED 31ST AUGUST**
**RECEIPTS**
Appeal Fund
Fund Raising
HMRC Gif Aid
Bank Interest
**PAYMENTS**
Fund Raising
PTA UK Subscripton
Donaton: Bullers Wood School (see Notes)
**Net Income for the Year**
**STATEMENT OF ASSETS AND LIABILITIES as at 31ST AUGUST 2022**
**Accumulated Fund at 31/08/22**
(Less Defcit) / Add Excess for the year
**Accumulated Fund at 31/08/23**
**Represented by:**
**Bank Balances and Receivables**
Appeal Capital Deposit Account (NatWest Reserve ****840)
Appeal Current Account (NatWest ****580)
Staf Associaton Current Account(NatWest Account ****092)
School Current Account (Lloyds, Covenants)
HMRC Gif Aid monies receivable as at 31.8.22, received 28.9.22
**Total Bank Balance**|**2022**
**2023**
**£**
28,986
8,623
-
35
**37,644**
1,392
140
47,295
48,827
**(11,183)**
64,373
(11,183)
**53,190**
4,012
1,754
9,453
37,971
-
**53,190**|**2022**
**£**
29,182
13,550
6,634
4| |---|---|---| |||**49,370**| |||1,749
128
78,417| |||80,294| |||**(30,924)**| |||95,297
(30,924)| |||**64,373**
3,977
35,001
9,776
8,985
6,634| |||**64,373**| ## **Notes** Payment to Bullers Wood School of £47,295 was made up of (nb rounds to £47,000); - £18,000 Gym changing room refurbishment - £14,000 Artificial grass at the Dalo building - £ 5,000 PE Equipment - £ 1,000 Picnic Tables - £ 2,000 Teaching and Display Boards - £ 2,000 Licences, subscriptions and talks - £ 2,000 Books and science equipment - £ 2,000 Hardware, matting, cabinets - £ 1,000 Art and other equipment ## **Friends of Bullers Wood** ## **Independent Examiners Reports to the Trustees of The Friends of Bullers Wood School** I report to the trustees on my examination of the accounts of The Friends of Bullers Wood School Trust (the Charity) for the year ended 31[st] August 2023, in accordance with the Charities Act 2011 (the Act) which are set out on the immediately preceding pages. ## **Respectve Responsibilites of Trustees and Examiner** As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the Audit requirements of Section 144 of the Act do not apply opting instead to recognise the requirements of Section 145 (1)(a) of the Act. It is therefore to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under 145(5) of the Act whether particular matters have come to my attention. ## **Basis of Examiner’s Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and any comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an Audit opinion on the view given by the accounts. ## **Independent Examiner’s Statement** I have completed my examination. I confirm no material matters have come to my attention in connection with the examination: 1. which give me reasonable cause to believe that in any material respect the requirement - to keep accounting records in accordance with Section 130 of the Act and - to prepare accounts which accord with the accounting records and - to comply with the accounting requirements of the Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached, or 3. which gives me reasonable cause to believe that in any material respect the accounting rules of the Trust’s constitution have not been met. Travis Macilwain Director of International Accounting & Finance OpenExchange, 78 Cowcross Street, Farringdon, EC1M 6EJ Signature dated 17[th] June 2024 ## **Friends of Bullers Wood** ## **Formal Policies on Governance Issues.** ## **Risk management policy** The charity is bound by the obligations of the school and the rules regarding the use of the premises. ## **Written investment policy** The charity makes no formal investments other than through the use of bank accounts. The charity will endeavour to retain monies as efficiently as possible in its various accounts. ## **Written safeguarding policy** The charity is governed by the school’s policies which relate in particular to the need for people to comply with government guidance on working with people of school age. Some trustees may be permitted to work unescorted subject to completion of the necessary approvals. Outside school times, for example during events, the trustees and volunteers should be permitted unrestricted access, but would normally be working with other colleagues. ## **Paying staff** All people working with FoBW are doing so as volunteers. They are unpaid. ## **GDPR** The charity ratified a privacy policy, compliant with GDPR in June 2018.