Trustees. Annual Report for the period Period start date Period end date April 2024 tk4larch 2025 Section A Reference and administration details Charity name UPTON COMMUNITY CARE Other names charfty Is known by Reglsternd charity number (If any) 1024349 Charity's principal address 15 HIGH STREEr UPTON UPON SEVERN WORCS Postcode WR8 OHJ Namos of the charlty trustees who manage the charlty Trustso name Offlce (If any) N•mo of prnon (or body) entltled Ifan MRS J BASTICK MR W BODEN CO-ORDINATOR TO 26 APRIL 2024 CHAIRMAN MR T JEYNES SYSTEMS MANAGER MRS A ADDISON ADMIN SUPPORT & DRIVER LIAISON TREASURER POLICIES & PROCEDURES CO- ORDINATOR MR J SAMPSON MRSN ROBINSON 10 11 12 13 14 15 16 17 18 Names of the trustees for the charity, If any, (for example. any custodian trustsos) Name Datss acted rf not for whole
Names and addresses of advisers (Oplional inf0MtiOn) e of adviser Name Address Name of chlef executlve or nam83 of senlor staff members (Optlonal Information) Section B Structure, overnance and mana ement Descriptlon of the charlty's trusts CONSTITUTION Type of goveming document How the charty is constrtLrted i eg ' rust, alion. par COMMirrEE OF TRUSTEES PLUS GENERAL MEMBERSHIP Trustee selection methods ELECTION BY MEMBERSHIP Additlonal governance Issues (Opllonal Informatlon) Drivers are issued with advice and wocedure manuals and any issues arising are discussed at regular meetings, with minutes sent to all members. Because of the Coronavirus pandemic, procedures were amended and drivers are provided with face masks and hand sanitisers where required. Office workers are trained and have meetings to discuss procedures and changes. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works; relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. Chaimian attends meetings of the Worcestershire Community Transport Consortium, with whom UCC is associated but not govemed by. The Local Govemment Grant is processed by WCTC and UCC receives a small percentage. UCC has policies on Risk Assessment, Safeguarding and Data Protection. Trustee's indemnity insurance is induded in Charities Combined insurance policy. The accounts are signed off annually by an independent examiner.
Section C Ob"ectives and activities UCC volunteers, who are all DBS checked, use their own cars to convey the elderly arKI infirm to medical appointments induding doctors, surgeries, hosprtals, dentists, opb"cians, physiotherapy, podiatry, osteopathy. day care and tsking dients to visit close relatsves in hospitals and nursing homes. Summary of the objects of the charity set out In Its governlng document Clients telephone the UCC Offi to book transport, and office staff find an appropriate driver. The driver takes the client to the appointment. warts, and brings them home again. If the wait is S(*uled for more than 2 hours, the driver may r8tum home and go bad( later. A small charge is made to the client based on the miles driven, the rate depending on the holding or not of a bus pass. The income from the clients and the annual grant from Worcester County Council, plus compensation for bus pass concessions granted. off-sets the cost of paying drivers £0.45p per mile, phone calls, computer costs, insurance and admin running costs. None of the membership is paid other than expenses. Our charges are based on a p1anr minor shortfall of income over expenditure, but in practice we have seklom had a shortfall, due to dient generosrty and the occasional bequesL Summary of the main activities undertaken for tho public benefit in relation to these objects (include within thls sectlon the statutory declaration that trusteos have had regard to the guidance issued by the Charity Commission on publlc benefit) Additional details of objectives and activities (Optional information)
During the past few years considerable progress has been made on the IT front. with all 5 Committee Members (frustees) able to access the database ncw with UCC dedicated computers at their home. Work on the security of computers and smartphones which carry personal data has been completed and paid for. They will essit*e annual upkeep. You may choose to include further statements, where relevant, about: policy on grantmaking: policy programme related investment; contribution made by volunteers. UCC has solid finances txrt have increased non bus pass clients charges from 1st April 2023 to bring more into line wrth those with bus passes. We will review the finances annually in December and have decided that fares will remain unchanged for the year 202512026. UCC continue to pay maximum tax free mileage payment permitted by HM Revenue and Customs to our drivers. We appreciate the commitment of the Drivers and Administration volunteers and thank them for their continued support. Section D Achievements and performance
Section D Achievements and performance UCC has 6 Administration staff to organise Approx 27 Drivers for Approx 300 Clients to Over 100 Destinations See comments below Some Trustees, Admin staff and Drivers multifunction. Summary of the main achievements of the charity during the year Onty a very few client requests were not accepted, usually through too short noti. We made about 1.045 return joumeys and the drivers covered 31,800 miles in the year ( period of March to February F both slightly decreased from the previous yearfs activty but still below pre• pandemic levels. Electronic communication has became much more common by the medical establishments in dealing with Clients. The office activities were conducted from staff homes & often as in the office. The volume of demand fluctuates during the year, as does the availability of the drivers. Even though joumeys have only slightly decreased, we continue to take action to add to the pool of driver5 because demand and availabilty are not in step. This includes a video advert in Upton Surgery, and flyers delivered to some residents. Besides requiring new drivers there is a need to add both administration staff and Trustees. The clients are very pleased with the service, and the local surgery is very aware of the need for UCC, as is the Worcester County Council, hence the annual grant. albeit now a small one. Malvem Hills District Council also supports us by reimbursing expenses incurred through concessionary fares. Representatives from the Committee attend meetings with MHDC and with the Consortium, which has a WCC representats've. Although emphasis is now on Minibus use. bought and leased, with their routes to compensate for reducing commercial bus seNice. and an on demand service in parts of Worcestershire, all the Consortium members also have a car service. Additi"onally, there have been developments towards social drives following mental dedines through loneliness that became apparent during the pandemic. CUentty our drives remain for medical purposes but we are investigating arrangements with the local Age UK to further help local residents. The meetings are valued as we exchange news, procedural problems, and standards of data proteth.on etc.
Section D Achievements and performance
Section E Financial review Currently 32°h of UCC'S finances is invested in COIF. UCC has other finances ring-fenced in case there should ever be a need to pay rental - accommodation for the Offi which is at present provided free by a town shop. The fares are set so that any loss is forecast and manageable. It has been decided that our deposit account, should not be invested in COIF or similar at this for easy access and risk purposes. Brief statement of the charity's policy on reserves Details of any funds materialty in deficit None. Further financial revlew details (Optional infom7ation) UCC'S principal source of funds is the charge made to the client who books us. Worcester County Council allot us a small annual grant, and recompertses UCC for the reduction of charges to Bus Pass holders. Malvem Hills District Council also recompense us for Bus Pass holders. You may choose to include additional information, where relevant about: the charty's principal SoUrS of funds (induding any fundraising)-, how expenditure has supported the key objethes of the charty. investment policy and objectives including any ethical investment policy adopted. Afthough the number of drives per annum has fallen compared to pre Covid levels, the throughput is stable enough for UCC to be able to forecast expenditure reasonably well. Wrth the lower volumes (compared to pre Covid) UCC believes it is able to manage the finances with existing funds. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf ofthe charitys tntse$ Signature(s) Full name(s) Position (eg Secretary. Chair. Mrw Boden Mr J Sampson Chairman Treasurer Dats 10 September 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Upton Community Care On accounts for the year ended 31 March 2025 Charity no (if any) 1024349 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust.) for the year ended 3110312025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1510812025 Name: Kate Pri Relevant professional qualification(s) or body lif any): ACCA Address: 1 Pri'S Lane, Upton Upon Severn, worsterShire, WR8 OLY IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts". directions and guidance for examiners). Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018
UPTON COMMUNITY CARE Re Chari No. 1024349 INCOME & EXPENDITURE ACCOUNT 202412025 INCOME EXPENDrruRE CONCESSIONS PAYMENTS WCC GRANT via PARTNERSHIP DONATIONS AND LEGACIES INTEREST & DIVIDENDS 4,182.50 998.48 21,913.76 1,429.50 DRIVER COSTS MILES ADMIN & OFFICE MISC EXPENSES BHIB INSURANCE ELECTRICI COMMUNICATIONS MISCELLANEOUS 4,010.45 1.814.47 856.80 0.00 1,427.54 658.07 TOTAL INCOME 28,52424 TOTAL EXPENDITURE .767.33 EXCESS OF INCOME 19.756.91 BALANCE SHEET 202412025 CLOSING BALANCES 31. OPENING BALANCES 1A24 CURRENT & SAVINGS ACCOUNTS LLOYDS BANK DEPOSIT ACCOU LLOYDS BANK CURRENT ACCOU LLOYDS BANK 32DAY NOTICE TOTAL CURRENTISAVGS OPENING BALANCES COIF LLOYDS BANK DEPOSIT ACCOUNT LLOYDS BANK CURRENT ACCOUNT PErrY CASH OFFICE EQUIPMENT TOTAL OPENING BALS 23,262.84 931.24 30,323.56 $4.517.64 27.782.76 33,912.74 847.99 0.00 0.00 62,543.49 CS RECEIVABLE TOTAL AIC RECEIVABLE 0.00 OVEIAEKf IN YEAR NET INCOME (LOSS) PLUS NOMINAL GAJN (LOSS) ON COIF LESS AccouKfs PAYABLE TOTAL CURRENT ASSETS s417.64 19,756.91 -1,286.42 0.00 FIXED ASSETS OFFICE EQUIPMENT TOTAL FIXED ASSTS 0.00 NEf MOVEMEKr 18.470A9 OTHER ASSETS COIF INVESTMENT FUND TOTAL OTHER ASSETS 26.496.34 26N96.34 TOTAL ALL ASSErs 81.013.98 CURRENT LIABILrriES TOTAL LIABILITIES NET CURRENT ASSETS 81013.98 TOTAL LIABILrnES & E urry 81013.98 Slgned on behalf of tho charitys trusteos on 10 Swombor 2025 Ilr W 8odon Mr J Sampson