Trustees. Annual Report for the period
Period start date
Period end date
April 2024
tk4larch 2025
Section A
Reference and administration details
Charity name
UPTON COMMUNITY CARE
Other names charfty Is known by
Reglsternd charity number (If any)
1024349
Charity's principal address
15 HIGH STREEr
UPTON UPON SEVERN
WORCS
Postcode
WR8 OHJ
Namos of the charlty trustees who manage the charlty
Trustso name
Offlce (If any)
N•mo of prnon (or body) entltled
Ifan
MRS J BASTICK
MR W BODEN
CO-ORDINATOR
TO 26 APRIL 2024
CHAIRMAN
MR T JEYNES
SYSTEMS
MANAGER
MRS A ADDISON
ADMIN SUPPORT &
DRIVER LIAISON
TREASURER
POLICIES &
PROCEDURES CO-
ORDINATOR
MR J SAMPSON
MRSN
ROBINSON
10
11
12
13
14
15
16
17
18
Names of the trustees for the charity, If any, (for example. any custodian trustsos)
Name
Datss acted rf not for whole

Names and addresses of advisers (Oplional inf0M￿tiOn)
e of adviser
Name
Address
Name of chlef executlve or nam83 of senlor staff members (Optlonal Information)
Section B
Structure,
overnance and mana
ement
Descriptlon of the charlty's trusts
CONSTITUTION
Type of goveming document
How the charty is constrtLrted
i eg ' rust,
alion.
par
COMMirrEE OF TRUSTEES PLUS GENERAL MEMBERSHIP
Trustee selection methods
ELECTION BY MEMBERSHIP
Additlonal governance Issues (Opllonal Informatlon)
Drivers are issued with advice and wocedure manuals and any issues
arising are discussed at regular meetings, with minutes sent to all
members. Because of the Coronavirus pandemic, procedures were
amended and drivers are provided with face masks and hand sanitisers
where required. Office workers are trained and have meetings to discuss
procedures and changes.
You may choose to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity's organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties.
trustees, consideration of
major risks and the system
and procedures to manage
them.
Chaimian attends meetings of the Worcestershire Community Transport
Consortium, with whom UCC is associated but not govemed by.
The Local Govemment Grant is processed by WCTC and UCC receives a
small percentage.
UCC has policies on Risk Assessment, Safeguarding and Data Protection.
Trustee's indemnity insurance is induded in Charities Combined
insurance policy.
The accounts are signed off annually by an independent examiner.

Section C
Ob"ectives and activities
UCC volunteers, who are all DBS checked, use their own cars to convey
the elderly arKI infirm to medical appointments induding doctors,
surgeries, hosprtals, dentists, opb"cians, physiotherapy, podiatry,
osteopathy. day care and tsking dients to visit close relatsves in hospitals
and nursing homes.
Summary of the objects of the
charity set out In Its
governlng document
Clients telephone the UCC Offi￿ to book transport, and office staff find
an appropriate driver. The driver takes the client to the appointment.
warts, and brings them home again. If the wait is S(*￿uled for more than
2 hours, the driver may r8tum home and go bad( later. A small charge is
made to the client based on the miles driven, the rate depending on the
holding or not of a bus pass. The income from the clients and the annual
grant from Worcester County Council, plus compensation for bus pass
concessions granted. off-sets the cost of paying drivers £0.45p per mile,
phone calls, computer costs, insurance and admin running costs. None
of the membership is paid other than expenses. Our charges are based
on a p1anr￿ minor shortfall of income over expenditure, but in practice
we have seklom had a shortfall, due to dient generosrty and the
occasional bequesL
Summary of the main
activities undertaken for tho
public benefit in relation to
these objects (include within
thls sectlon the statutory
declaration that trusteos have
had regard to the guidance
issued by the Charity
Commission on publlc
benefit)
Additional details of objectives and activities (Optional information)

During the past few years considerable progress has been made
on the IT front. with all 5 Committee Members (frustees) able to
access the database ncw with UCC dedicated computers at their
home. Work on the security of computers and smartphones which
carry personal data has been completed and paid for. They will
essit*e annual upkeep.
You may choose to include
further statements, where
relevant, about:
policy on grantmaking:
policy programme related
investment;
contribution made by
volunteers.
UCC has solid finances txrt have increased non bus pass clients
charges from 1st April 2023 to bring more into line wrth those with
bus passes. We will review the finances annually in December
and have decided that fares will remain unchanged for the year
202512026.
UCC continue to pay maximum tax free mileage payment
permitted by HM Revenue and Customs to our drivers. We
appreciate the commitment of the Drivers and Administration
volunteers and thank them for their continued support.
Section D
Achievements and performance

Section D
Achievements and performance
UCC has
6 Administration staff to organise
Approx 27 Drivers for
Approx 300 Clients to
Over 100 Destinations
See comments below
Some Trustees, Admin staff and Drivers multifunction.
Summary of the main
achievements of the charity
during the year
Onty a very few client requests were not accepted, usually through too
short noti￿. We made about 1.045 return joumeys and the drivers
covered 31,800 miles in the year ( period of March to February F both
slightly decreased from the previous yearfs activty but still below pre•
pandemic levels. Electronic communication has became much more
common by the medical establishments in dealing with Clients. The office
activities were conducted from staff homes & often as in the office.
The volume of demand fluctuates during the year, as does the availability
of the drivers. Even though joumeys have only slightly decreased, we
continue to take action to add to the pool of driver5 because demand and
availabilty are not in step. This includes a video advert in Upton Surgery,
and flyers delivered to some residents.
Besides requiring new drivers there is a need to add both administration
staff and Trustees.
The clients are very pleased with the service, and the local surgery is
very aware of the need for UCC, as is the Worcester County Council,
hence the annual grant. albeit now a small one. Malvem Hills District
Council also supports us by reimbursing expenses incurred through
concessionary fares.
Representatives from the Committee attend meetings with MHDC and
with the Consortium, which has a WCC representats've. Although
emphasis is now on Minibus use. bought and leased, with their routes to
compensate for reducing commercial bus seNice. and an on demand
service in parts of Worcestershire, all the Consortium members also have
a car service. Additi"onally, there have been developments towards social
drives following mental dedines through loneliness that became apparent
during the pandemic. CU￿entty our drives remain for medical purposes
but we are investigating arrangements with the local Age UK to further
help local residents. The meetings are valued as we exchange news,
procedural problems, and standards of data proteth.on etc.

Section D
Achievements and performance

Section E
Financial review
Currently 32°h of UCC'S finances is invested in COIF. UCC has other
finances ring-fenced in case there should ever be a need to pay rental -
accommodation for the Offi￿ which is at present provided free by a town
shop. The fares are set so that any loss is forecast and manageable. It
has been decided that our deposit account, should not be invested in
COIF or similar at this for easy access and risk purposes.
Brief statement of the
charity's policy on reserves
Details of any funds materialty
in deficit
None.
Further financial revlew details (Optional infom7ation)
UCC'S principal source of funds is the charge made to the client who
books us. Worcester County Council allot us a small annual grant, and
recompertses UCC for the reduction of charges to Bus Pass holders.
Malvem Hills District Council also recompense us for Bus Pass holders.
You may choose to include
additional information, where
relevant about:
the charty's principal
SoUr￿S of funds (induding
any fundraising)-,
how expenditure has
supported the key objethes
of the charty.
investment policy and
objectives including any
ethical investment policy
adopted.
Afthough the number of drives per annum has fallen compared to pre
Covid levels, the throughput is stable enough for UCC to be able to
forecast expenditure reasonably well.
Wrth the lower volumes (compared to pre Covid) UCC believes it is able
to manage the finances with existing funds.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf ofthe charitys tn￿tse$
Signature(s)
Full name(s)
Position (eg Secretary. Chair.
Mrw Boden
Mr J Sampson
Chairman
Treasurer
Dats
10 September 2025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Upton Community Care
On accounts for the year
ended
31 March 2025
Charity no
(if any)
1024349
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('Ihe Trust.) for the year ended 3110312025.
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's ststement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no COn￿rnS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
1510812025
Name:
Kate Pri
Relevant professional
qualification(s) or body
lif any):
ACCA
Address:
1 Pri￿'S Lane, Upton Upon Severn, wor￿sterShire, WR8 OLY
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts". directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
dlsclose.
IER
Oct 2018

UPTON COMMUNITY CARE Re
Chari
No. 1024349
INCOME & EXPENDITURE ACCOUNT 202412025
INCOME
EXPENDrruRE
CONCESSIONS PAYMENTS
WCC GRANT via PARTNERSHIP
DONATIONS AND LEGACIES
INTEREST & DIVIDENDS
4,182.50
998.48
21,913.76
1,429.50
DRIVER COSTS MILES
ADMIN & OFFICE MISC EXPENSES
BHIB INSURANCE
ELECTRICI
COMMUNICATIONS
MISCELLANEOUS
4,010.45
1.814.47
856.80
0.00
1,427.54
658.07
TOTAL INCOME
28,52424
TOTAL EXPENDITURE
.767.33
EXCESS OF INCOME
19.756.91
BALANCE SHEET 202412025
CLOSING BALANCES
31.
OPENING BALANCES
1A24
CURRENT & SAVINGS ACCOUNTS
LLOYDS BANK DEPOSIT ACCOU
LLOYDS BANK CURRENT ACCOU
LLOYDS BANK 32DAY NOTICE
TOTAL CURRENTISAVGS
OPENING BALANCES
COIF
LLOYDS BANK DEPOSIT ACCOUNT
LLOYDS BANK CURRENT ACCOUNT
PErrY CASH
OFFICE EQUIPMENT
TOTAL OPENING BALS
23,262.84
931.24
30,323.56
$4.517.64
27.782.76
33,912.74
847.99
0.00
0.00
62,543.49
CS RECEIVABLE
TOTAL AIC RECEIVABLE
0.00
OVEIAEKf IN YEAR
NET INCOME (LOSS)
PLUS NOMINAL GAJN (LOSS) ON COIF
LESS AccouKfs PAYABLE
TOTAL CURRENT ASSETS
s4￿17.64
19,756.91
-1,286.42
0.00
FIXED ASSETS
OFFICE EQUIPMENT
TOTAL FIXED ASSTS
0.00
NEf MOVEMEKr
18.470A9
OTHER ASSETS
COIF INVESTMENT FUND
TOTAL OTHER ASSETS
26.496.34
26N96.34
TOTAL ALL ASSErs
81.013.98
CURRENT LIABILrriES
TOTAL LIABILITIES
NET CURRENT ASSETS
81013.98
TOTAL LIABILrnES & E
urry
81013.98
Slgned on behalf of tho charitys trusteos on 10 Swombor 2025
Ilr W 8odon
Mr J Sampson