JACK AND JILL PLAYGROUP SUMIIIIARY OF ACCOUNTS 1st JANUARY 2024 DECEMBER 2024 INCOME EXPENDITURE Fees funded Fees parentslcarers Childcare vouchers Milk refund Fundraising Idonations Bank Interest 209,998.30 28,561.50 1,341.00 196.09 1.812.94 872.41 Wages Pension Property costs Professional fees Phonelweb Hosting Catering costs Consumables Equipment offi costs Other 193,410.33 10,812.58 12.540.50 6.898.90 2,044.95 3,526.18 2.451.23 1,179.58 2,367.73 782.75 TOTAL £242.782.24 TOTAL £236,014.73 Surplus for year BIFwd previous 6.767.51 75.356.41 Petty Cash Current Account Deposit Account 106.37 11.963.71 70,053.84 TOTAL FUNDS £82,123.92 TOTAL FUNDS £82,123.92 Other expenditure itemised Leavers presents Leavers Party Bus trip for Childn Xmas Partylpresents 148.75 182.00 22.00 430.00 Totsl 782.75 XcQs '
Treasu rsRe Ort2 Please see the audited accounts attached for 2023. Parents are welcome to view the accounts of the playgroup. Balances as of1£ I 2£ Lloyds Savings Accounts Approved Proposed: Incomings £242,782.24 - Outgoings £236,014.TJ= Surplus for 2024 of £6,767.51. The current balance of both accounts include provision for stsff redundancies should they become necessaryand asthe staff are paid on a pro rata baSlSi part ofthe currentbalance is wages owed, to be paid during school holidays. Fundraising and donations for 2024 were £1,812.94. This is an increase of £763.86 from 2023. Thiswas due to an increase on general fundraising; this needsto increase if the playschool is to conti nue to provide su bsidised activities and trips. Al I trips and special events rely on funds raised. Fees collected: £29,902.50. This is a decrease of £6,847.62 from whatwas paid in 2023. The decrease is due to falling numbers and changes to the childcare provision funding by the government. Most parents are extremely good with payments. It is important that all parents paytheir fees promptly if the playgroup is to continue operating, as non-payment of fees can severely affectthe playgroup. Ourwages and tax are still being dealt with by Paymaster. Paymaster has dealtwith staff wages and tax issues satisfactori ly, i ncluding fi ling our tax return onl i ne for us and hel ping uswith any newtaxlegislation. Theyalsomanagetheauto enrolment pension in line with current legislation, ensuring we have met all our deadlines. As a charityrun playgroup, we are a non-profit making organisation, so all excess money is put back into the playgroup to improve the facilitie5 we offer. Whilst we currently have savings, these have decreased due tothe high running costs and increases in employment costs. We must ensure we have the money in place to help the playgroup improve. In 20241 we invested £1,179.58 in new equipmentforthe children, this was a decrease in £2,391.42 from 2023 In summary 20241 has been a difficultyear, duetothe increase in prices due to the cost-of- l ivi ng crisis, falli ng numbers and the increase i n the national minimum wage and national insurance rates. We have had to rely on ourfinancial reseNes to maintain the playschool finance5, and whilstwe have maintained and replaced the current equipment as required, we have had to put updating the provision on hold, hopefully this will improve in 2025.
JACK AND JILL PLAYGROLIP ANNUAL GENERAL MEEfING TO BE HELD Wednesday 15" OCTOBER" 25 8:30AM AT PLAY6ROLIP ALL PARENTS/CARERS WE ARE A COMMrrrEE ADMINISTERED CHARrrABLE PLAY6ROUP AND OUR PARENTS/CARERS SIJPPORT AT THIS mEErIN Is VERY IWORTANT. PLEASE GIVE US YOUR SUPPORT BY AThENDIN6 AN[> 6ErrING INVOLVED.THE COMMIrrEE SHOULD BE A MINIMVAI OF 5 AND A MAXIMUM OF 12 MEMBERS INCLUDING THE OFFICERS. EVERYONE IS WELCOME. CHILDREN CAN COME INTO PLAY WHILE PARENTS ARE ATfENDING MEEfiN6. THIS YEAR TH COMMrrrEE OFFICERS ARE HAPPY TO REMAIN IN POST. WE l)0 NEED OTHEA PARENTS TO SUPPORT IN OUR FUNts-RAISIN6 EVENTS SO PLEASE COME ALONG TO SEE WHERE YOU CAN HEU>. WE ALSO REPORT WHAT WE DO AS A PLAY6ROLlP f>URING THE YEAR AND THERE IS AN OPPORTUNIfi FOR YOV TO LEf us KNOW YOUR VIEWS. A6ENf)A WELCOME ANY MArrERS ARISIN6 AGM 2024 COMMrrrEE REPORT by Delia Bryan (Administr¢tr/Mana9er) STAFF REPORT by Sally Howarth (&p¢rvisor/Manager) TrEASURERS REPORT prepared by Louise Cribb (Bookkew) and Lisa Butcher (Treasurer) on behalf of Committee RE.ELEz0N COMMzrrEE ANY OThER BUSINESS: fUte development. poliry amendments. fees. fuThlraisiMJ events. DATE OF NExf MEETING AGM Wednesday 15- ocfoBER' 25 8:30AM AT PLAYGROUP CHILDS NAME.. I will/will not be attending the above AGM. NAME: (print please) SIGNED: DATE:
JACK AND JILL PLAYGROUP AGM REPORT Wednesday 15th October 2025 Dear Parents & Carers l am the administratorlmanager (Delia) for the setting. I work on behalf of the Jack and Jill Playgroup parent committee in a paid position and report to the chairperson Candis Wles and Lisa Butcher (Treasurer) on a Tegular basis, to ensure we meet the legal and statutory requiTements of our playgroup constitution and manage the day-t(HSay business of the provision, Our constitution sets out the wles that governs our charitsble pre-schcd and part of these rules is that we hokl an Annual General Meeting (AGM) each year. At the AGM we present our audited accounts and minutes from the previous year, rw)rt our PTcgress ar what works we have carrieij out during the past year. This meeting also gives paTents the opwtunty to discuss and vote on any committee matters. poIY and committee member changes. AThENDANCE: I have attached a list of the parents that have attended. We had the required number of parents for the meeting to go ahead. Thank you for YOUT interest and your in supporting your children"s playgroup. ANY mAERs ARISING FROM MINUTES OF LAST AGM 2024: None. There were no raised questions by paTents and therefore it is accepted that the agreed minutes were accurate. 1S1 vote: Cassius Hammond 2j vote: Ashley Stone COMMirrEE REPORT the Administratorlman er-DeyB an Thank you all for your support in attending it does seem to get a struggle each year to get the TequRred amount of parents to attend as l understsrKJ wort( and childcare commitments can be tricky. , I know everyone is pushed for time so we will ty and keep the Offla1 meeting short so that we have time to discuss fundraising and what help is needed. have new committee officer positions to nominate and vote in. Lisa Butcher ITreasuTer) is happy to Tefffiin in post this year and rf there are not objecnS raised, that w1 be agreed. Since last year they have committed theMSeeS fundraEing events which have raised funds holding a Easter Fayre and a Big Bounce and cake stalls and application to Tesco Stronger Starts which we were awarded £1500.00 to improve out outsKle play areas and equipment which have got very tired all of which have had a positive impact on what we can provide your children. We will keep you informed of the progress. Thank you for your hard As at every AGM, l just like to start by explaining the restx)nsibilities we have and how it all works. The Committee E the registered person for the group, the employers and have the overall responsibility for the provision of childcare and aTe legalty respor6ible for ensuring compliance with the Early YeaTS Register. regulatMY)s and any conditions imposed by Ofsted and the Charities Commission. Most of these daY-tdaY responsibilities and running of the playgroup is laken on in a paid position by Delia Bryan the AdminBtratorlManager and I will guide parents new to the
commtttee to become familiar with the procedures and processes in running a charitable pre- school and their obligations towards the setting and their employees. Thank you to all our past and present parenucommittee for Iheir confjnued support to our playgroup and the time they have given us over the years. I would like to reassure parents that our practitioners are kept up to date on all the current guidelines and the risks involved wherk working alongside each other and wfth your chdreft. Although we will have new committee and often inexperienced offKers replacing positions within the management structure Salty Howarth and I continue as managers of the setting. to ensure we provide a high-quality service which works in partrbership with parents. We depend very much on the goodwill and commitinent of parents lo fill committee roles and work as part of the team promoting playgroup values and working together to govem the work of the pre-school. Lisa Butcher as Treasurer will remain in post. Relevant safeguarding and registrats'on of offerS will be completed with Ofsted, until then existing officers remain in place. New nominations listed. Our Officers nominations: CHAIRPERSON POSITION SEcRARy TREASURER AFFILATED MEMBER ASHLEY STONE TATIANA SILVE LISA BUTCHER Simon Brown Parent Parent remain in TSAT No obJ"eGtions to exBting officer remaining In post. No objections to rK)minated officers taking up the new positions availabk. Agreed. 1st Vote: Agnets Sfirea 2TrJ Vote.. Mandeep Ahmet Several Policy and Procedures are still under review and being amended over the past year On complete thi5 will be read, agreed, and signed by the Chairperson. Policies are subject to change and are posted on OUT websrte: W*AW.the"ackand"" rou .co.uk STAFF REPORT b Sal Howarth I would like to give a brief summary of who we have working with your children and any changes over the past few terffts. We had a few stsff leave in the past year who we want to thank for their work and commitment to our childrerl during their time with us. Lauren and DanlIe left to go to new nursery positions in the local area. Unfortunately, with rising costs wages and a snIficant dmp in chiklren attending the provision we had to Iwjuce the houts whKh just was not enough to retain our staffing levels. W6 keep in touch. and they are dolng well in their new positns. l<hudija, l am sure many of you have realised has been absent due lo health issues but is now retuming to work fvlty fft after the half term on reduced hours. Gemma has taken on a fultIMe position within the provision since September. Lisa Holtum still our SENCO and looks over the overall care for our children with additional needs, Lisa works 3 days during the week Shaunnagh Higgins works alongside Lisa in a SEN Rale. All SEND enquires can be dealt with in absence by Deli&Salty- A parent moming has been scheduled for Monday November 3 This is an opportun.ty for us to share infomiation with parents about your children"s leaming and progress. We have
an open-door policy and welcome all parents to come in and discuss any COnmS or questions about our group. Parents tSiscussions are welcome. not on the gate please. EmaH, telephone or texting is the best method. We have introduced a private face book page so that we can share uploaded ptctures of your children"s day wth you alongstde IMJatsApp photo's, video.s but these are onty when practitioners working with YOUT children have time. The care of the children comes first, I know some parents get disapFrf)inted rf not receiving regular utxlates. All children at various times of the term will take part in our activities. we have had ts of trips to the library for story time and rhYEs, shops to buy vegetables, shopping for ingredients for baking and trips to the Fork Bromhijl to collect leaves conkers for our disths and craft acbvities. On trips oui staff ratKJ is 1 adult 2 chifd when out of the setting inline our child safety PTcKedures. There are 50 families on the register, numters are quite low presenty. There is lots of factors in low take up of places Includir birthing rates. have a waiting list for after /2 temi and January 26. In the meantime. we will continue to take in chiklren as they register throughout the term. There is a definrte Tise in 2-year-old children taking places and now with more funding being introduced for the 9-month to 2-year funding many though eligible cannot start until the fdlowing term. We do send out regular reminders to parents regarding applying and meeting deadlines for on going eligibility with working parent funding. There has been a slight rise to fees per session, but we are committed to keeping fees affordabk, so we have parents in our communty using our service. All our practitioners continue to keep updated with relevant trainFng and online cerbfication ienewals. We look at OUT areas frequently making improvements as funds are aValble, we are non- profft making and do rety quite often on donation of equipmenl, parents willing to help with improvements so please offer your services. Treasurers Re rt 2024 Please see the audited accounts and Treasurers Report atthed for 2024. Parents are welcome to view the accounts of the playgroup. Balances as of 15110125: Lloyds Savings £ 24'626.69 £ 115'572.33 Audited Accounts 2024 Approved. No questions. 151: Candis Wles 2ThJ: Lisa Butcher ANY OTHER BUSINESS Increase to fees & costs". We discuss with attending parents the reasoning behind the recently increase childcare fees. We like all small charitieslbusinesses are facing rising costs in wages equipment we purchase throughout the year which has significantty impacted our finances and led to a considerable decrease in our monies held in reserve. We will not be using any of our held reserves at the moment for any large projects until our finan stsbilise considerabty. FuMlraisi Events- Chtistmas Fa gTOUP and start looking at ways to raise funds in the community for our playgTOUP and ways to support the playgroup structure and administration in the comin9 yea. Parents briefy (fifif4fjf:
discussed an upand-coming Christmas Fayre and suggestions and offering of help to donate and Fun stalls. Provisional date to be seL DATE OF NEXT MEETING: TBA by oncoming committee members
JACK AND JILL PLAYGROUP AGM th WEDNESDAY 15 ocfoBER"25 AThENDANCE LIST NAME IN CAPITALS Signqture: TPKT C il.l eti££ 4; MA z£J>- £pt LL