2023-08-31-accounts

CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 0110912022 hriod start dat• To 31108r2023 Porfod ond dato Charity nam•: Friend8 of Ashley Charfty reglstration number 1024028 Objectlves and Activities Summary of the purposes of the charity as set out in ts ovemin document Summary ofthe main adivities in relation to those purposes for the public benefrt, in particular, the activities. project5 or seprfices identifsed in the accounts. Porn 1.17 To enrich the education of the pupils at Ashley Church of England Primary School. WaIt0n￿n-Tharne$ Activty focus is to Develop wothng relationships with staff. parentslcarers and others assooated with the school engage in adivities, provide equipment or facilitbes which support the school and advances the education of In planning our acttvtties for the year we kept in mirml the charity Commission's guidance on public benefft at our trustee meetings. Parn1.17¥ 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Chanty Commission on public benefft ral.18 Additional infomiation (optional) You ma choose to indude further statements where relevarrt about Pard 1.38 Policy on grdnt makÈng Policy on social investmerrt including program ￿lated investment Parn 1.38 A great contr1t￿lOn of time, energy and expertise is made by member volunteers. The athievemerrts of the charty would not be possible without the many hours of invofvement and high levels of supFort of the volunteer P*a 1.38 Contribuknon made by volunteers other

Achievements and Perfonnance Fundraislng Events The Friends of Ashley held a number of events in the year raising funds to support the school Christrnas Bazaar £7,250 Summer Fete £9,600 Fireworks £6,000 Summary of the main achievements of the charity, identiFying the differen￿ the charity's VA)rk has made to the circumstsn￿s of its beneficiaries and any WKler benefits to society as a whole. Para 120 Other Fundraising Activities The most signtficant items vRre Sales of Preloved unrforni £600 Christmas cardlgifts £750 Childrnn's Aclfvitles and Parenucarer Social Events Picnic to Celebrate end of the year and thank the school communrty for their fundraising efforts through the year (aim to onty cover costs}. Donations & Commissions Clothesftoys collection £292 Amazon Smile £64 Commissions, donations & Interest £500 Expendlture A large expenditure last year on a Library prxj and school funded development resulted in some small expendrtures this year which totalled £3,800. Additional Inforniation {optional) You ma choose to include further statements Whe￿ reEevant about: Achievemerrts against objectives set Pw¥ 1.41 Performance of fundraising actNities against obj'ectives set Para 1.41 Inveslment perforniance against objedives P¥a 1.41 Other

Financial Review Review of the ¢haritys financial position at the erKI of the period pa￿ 121 There was an increase of surplus funds available at the end of the period from £35,720 to £56,869 mainly because of continued fundraising adivities but little exFenditure. Out of the funds remaining for the year £9.000 has been allocated towards Gardenloutdoor enhancements. The application of the remaining funds is being considered between the school arKI the committee. A minimum resep4e of £5,OLK) is required to be maintained to honour annual expenditure items with a further £2,IXJO reserved to cover costs of lanni fvndraisin activities. Statement explaining the policy for holding reserves stating why they are held Para 122 Amount of reserves held Reasons for hokling zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a goirvj concem Para 1.22 Para 1.22 Para 1.24 P*a123 Addltional inf0rnM￿0n (optlonal) You ma choose to include further ststements where relevant about: The charity's principal SoUr￿S of funds (induding any fundraising) P4ra 1.47 Investment policy and objectives including any social investment policy adopted Pora 1.46 A description of the principal risks faping the charity 1.46 Other

Structure. Governance and Management Description of tharivs trusts: Type of goveming document Para 1.25 Constiiution adopted on 18 September 2018 How is the charity constituted? "jorated association, CIO) Para 1.25 Parent-Teacher association wtth all parentslGarers of chikjren at the SGhool being part of the a&8ociation and 3 elected KXts, Chair, Secretary and Treasurer. The Chair and TreaSu￿r were cwositions in the financial ear. Elected at AGM Trustee selection methods including details of any constrtutional provisions e.g. election to or name of any person or body entitled to appoint one or more trustees Parn 1.25 Addltional infonnation (optional) You ma choose to indude further statements rel&4ant about: All trustees give their tirr￿ voluntarily and receive no remuneration or other beneffts Policies and procedures adopted for the induction and training of trustees Para 1.51 The chartys organisational structure and any wider network wtth which the charity works F8 1.51 Relationship with any related parties P•ra 1.51 Reference and Administrative details Cha name Other name the cha uses istered cha number Charity's principal address Friends of Ash18 FOA 1024028 Ashley Church of England Ptimary School Ashley Road Walton on Thames KT12 1HX

Names of the charity trustws who manage the charlty Name of person lor Olllce Olary) appolnt trustee { Tracey Stone Helen Platt Cctrchair Co£hair Rhiann Gray Clare Birks Catherine Furber Co-Treasurer CfrTreasurer Sonia Kalsi Bryan Colin Stone Communications TNstee 10 11 12 13 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the Dirathir name rtwasa Name of trustees holding title to woperty belonging to the charity

Funds held as custodian trustees on behalf of others Description of the assets held in this capaaty Name and objects of the charity on whose behalf the assets are held and how this falls within the Gustodian charity's objects Details of arrangements for safe custody and segregation of suth assets from the Charitys own assets Addltlonal information loptional) Names and addresw of advls•rs (Optional infonn￿on) Type of Nam• Address advlser Name of chief executive or names of senior staff members (Optlonal Inforniation) Exemptions from disclosure Reason for norAisd¢)sure of ke rsonnel d8tails Other o tional information

Declarations Signed on behalf of the charltys trustees Signature(s) Full name(s) CLft££ @i e Position (eg Secretary. Chalr, etc) 1715

Charity Name No (if any) Friends of Ashley Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period Period start date Period end date To from 1/9/2022 31/8/2023

Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
FundraisingEvents		24,363		-			-			24,363		25,431
Other FundraisingActivities		2,243		-			-			2,243		2,861
Parent Social Events		-		-			-			-		-
Childrens Activities		-		-			-			-		-
Donations and Commission		749		-			-			749		850
Interest Earned		114		-			-			114		9
		-		-			-			-		-
		-		-			-			-		-
Sub total(Gross income for AR)		27,469		-			-			27,469		29,151
A2 Asset and investment sales,
(see table).
		-			-			-		-
		-			-			-		-		-
	Sub total	-			-			-		-		-
	Total receipts	27,469			-			-		27,469		29,151

A3 Payments Playground Project - Other Charitable Activities 2,353.52 FOA Admin Expenses 2,356.49 TechnologyEducational Investment - Future FundraisingEvents Deposits 1,610.00	A3 Payments Playground Project - Other Charitable Activities 2,353.52 FOA Admin Expenses 2,356.49 TechnologyEducational Investment - Future FundraisingEvents Deposits 1,610.00	- - - - -	- - - - -	- 2,354 2,356 - 1,610
Playground Project	-	-	-	-	2,861
Other Charitable Activities	2,353.52	-	-	2,354	7,315
FOA Admin Expenses	2,356.49	-	-	2,356	2,287
TechnologyEducational Investment	-	-	-	-	-
Future FundraisingEvents Deposits	1,610.00	-	-	1,610	1,805

CCXX R1 accounts (SS)

08/03/2024

1

LibraryPod and books	-		-		-		-		36,840
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
**Sub total **	6,320		-		-		6,320		51,108

A4 Asset and investment
purchases, (see table)
	-		-			-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
Total payments	6,320		-			-		6,320		51,108
Net of receipts/(payments)	21,149		-			-		21,149		- 21,957
A5 Transfers between funds	-		-		-			-		-
A6 Cash funds last year end	35,720		-		-			35,720		57,677
Cash funds this year end	56,869		-			-		56,869		35,720

Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

Current account Deposit account Details Details Total cash funds (agree balances with receipts and payments account(s))	Unrestricted funds to nearest £ 34,300 22,569 56,869 OK Unrestricted funds to nearest £ -	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ -	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
	-	-	-

CCXX R2 accounts (SS)

08/03/2024

2

-		-		-
-		-		-
-		-		-
-		-		-
-		-		-

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Details

Details

Details

Fund to which asset belongs	Cost (optional) - - - - -	Current value (optional)
	-	-
	-	-
	-	-
	-	-
	-	-

Fund to which asset belongs Fund to which liability relates	Cost (optional) - - - - - - - - - Amount due (optional) - -	Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)
	-
	-

CCXX R3 accounts (SS)

08/03/2024

3

Signed by one or two trustees on behalf of all the trustees

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						-
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	Signature		Print	Name				Date of approval

CCXX R4 accounts (SS)

08/03/2024

4

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: Friends of Ashley

Charity registration number: 1024028

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enrich the education of the pupils at Ashley Church of England Primary School, Walton-on-Thames
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activity focus is to ● Develop working relationships with staff, parents/carers and others associated with the school ● engage in activities, provide equipment or facilities which support the school and advances the education of the pupils
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the year we kept in mind the charity Commission’s guidance on public benefit at our trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	A great contribution of time, energy and expertise is made by member volunteers. The achievements of the charity would not be possible without the many hours of involvement and high levels of support of the volunteerbody.
Other

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Fundraising Events The Friends of Ashley held a number of events in the year raising funds to support the school ● Christmas Bazaar £7,250 ● Summer Fete £9,600 ● Fireworks £6,000 Other Fundraising Activities The most significant items were Sales of Preloved uniform £600 Christmas card/gifts £750 Children’s Activities and Parent/Carer Social Events Picnic to celebrate the end of the year and thank the school community for their fundraising efforts through the year (aim to only cover costs). Donations & Commissions Clothes/toys collection £292 Amazon Smile £64 Commissions, donations & Interest £500 Expenditure A large expenditure last year on a Library pod and school funded development resulted in some small expenditures this year which totalled £3,800.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There was an increase of surplus funds available at the end of the period from £35,720 to £56,869 mainly because of continued fundraising activities but little expenditure. Out of the funds remaining for the year £9,000 has been allocated towards Garden/outdoor enhancements. The application of the remaining funds is being considered between the school and the committee.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A minimum reserve of £5,000 is required to be maintained to honour annual expenditure items with a further £2,000 reserved to cover costs of planning fundraising activities.
Amount of reservesheld	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on 18 September 2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Parent-Teacher association with all parents/carers of children at the school being part of the association and 3 elected posts, Chair, Secretary and Treasurer. The Chair and Treasurer were co-positions in the financialyear.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All trustees give their time voluntarily and receive no remuneration or other benefits
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Friends of Ashley
Other name the charity uses	FOA
Registered charitynumber	1024028
Charity’s principal address	AShley Church of England Primary School Ashley Road Walton on Thames KT12 1HX

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	TraceyStone	Co-Chair
	Helen Platt	Co-Chair
	Rhiann Gray	Co-Treasurer
	Clare Birks	Co-Treasurer
	Catherine Furber	Secretary
	Sonia Kalsi	Communications
	Bryan Colin Stone	Trustee
20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Docusign Envelope ID: 9A2AB2DA-E457-4066-A82D-C25105C3AB84

Declarations

The trustees declare that they have approved the trustees’ report above.

----- Start of picture text -----
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Michael O'Connor
Position (eg Director
Secretary, Chair, etc)
Date 15-Oct-2024
----- End of picture text -----